Coordinator, Wellness and Benefits Programs

4 weeks ago

Toronto, Canada Ontario Health Full time

At Ontario Health, we are committed to developing a strong organizational culture that connects and inspires all team members across the province. Our vision is that together, we will be a leader in health and wellness for all. Our mission is to connect the health system to drive improved and equitable health outcomes, experiences and value. How we work together is reflected through our five values: integrity, inspiration, tenacity, humility and care.

What Ontario Health offers:
Achieving your career goals is a priority to us. Benefits of working at Ontario Health may include the following based on employment type:
- Fully paid medical, dental and vision coverage from your first day- Wellness spending account- Premium defined benefit pension plan- 3 personal days and 2 float days annually- Individual contributors start at 3 weeks’ vacation, and 4 weeks at 2 yrs.- Career development opportunities- A collaborative values-based team culture- Wellness programs- A hybrid working model- Participation in- Communities of InclusionWant to make a difference in your career? Consider this opportunity.

To provide multi-level support in the administration, implementation and continuous improvement of a holistic Wellness Strategy that fosters inclusivity and supports total health, enabling team members to thrive.

To support the implementation and administration of Group Benefits, Employee & Family Assistance Programs, Employee Discount Programs, Abilities Management, and Occupational Health & Safety.

Here is what you will be doing:
The Wellness Coordinator contributes to the success of the Wellness and Benefits team (including Wellness Specialists and Lead, Health and Safety) and extended HR Services team through the following actions:
- Administers wellness programs and services, including event coordination, Intranet communication development and posting, metrics generation and maintenance, compliance monitoring, invoicing reconciliation, etc.- Contributes to the development of best practice standard operating procedures, templates, FAQ, job aids, and support resources to inform and educate team members and people leaders regarding elements of the Wellness Program.- Collaborates with cross-functional teams within and outside of HR to support the delivery of the full range of wellness-related programs and services.- Supports regular audits of wellness processes, records, and documentation to identify compliance gaps.- Works with the Workday Support team to configure, test and improve the system based on gaps in business processes and/or opportunities for increased efficiency and alignment with OH policies and practices.- Acts as the first point of contact for wellness-related inquiries, providing timely and informative responses and/or referring complex and/or sensitive matters to the appropriate point-person or team.- Anticipates changing circumstances and raises opportunities that may benefit Ontario Health; remains persistently focused on the task at hand despite organizational changes.- Participates in cross-portfolio committees such as Joint Health and Safety, Wellness Advisory, etc. and provides administrative support including agenda development, materials preparation support, minute taking, feedback survey distribution, and response collection, etc.- Supports the administration of disability leaves and medical accommodation including liaising with team members to review processes, generating and submitting requisite documentation, tracking and reporting on claims, and working with internal and external partners to ensure effective operations and continuous improvement of programs.- Supports the administration of group benefits enrolment and change events, annual open enrolment activities and renewal processes through engagement with internal partners such as HR, Finance, Workday, and Communications and external partners such as benefits providers and consultants.- Supports the implementation and administration of OH’s occupational health & safety program, including coordination of the designation and training of Fire Wardens, First Aid Attendants and Joint Health and Safety Committee members, processing and maintenance of vendor invoices, timely action and submission of WSIB documentation e.g. Form 7, decision letters, statements, invoices, etc., and perform governance related activities, such as following up on the completion of incident reports, inspections, inspection responses, and meetings.- Act as back-up for Wellness team members and other HR Services roles, including tasks associated with the administration of employee life-cycle events such as onboarding/offboarding, leaves of absence, job changes, employment contracts, secondments, employee record retention, training and development, etc.- Performs other duties as assigned.

Here is what you will need to be successful:
Education and Experience- Undergraduate degree in Human Resources, Business Administration, or a relevant field - or a combinati

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