Accounting/project Cost Control Clerk

5 months ago

Markham, Canada Chisholm Fleming & Associates Full time

Summary of Duties:

- Open, set up, maintain with updates, project cost account for each new project based on information from proposals, client agreements and purchase orders
- Process and review time costing in projects
- Maintain client, project, sub-consultant agreements, employee time and expense tracking in BQE Core (project management, billing and invoicing software)
- Record, file and analyze commitments in purchase orders received from clients
- Provide timely and accurate project cost account/report monthly for review by project managers and invoice preparation and budget review/analysis
- Organize billing drafts in accordance with client and sub-consultant agreements
- Coordinate with project managers for approval of bills from subcontractors
- Coordinate monthly meetings with project managers for invoice approval and issue invoices to clients
- Monitor accounts receivable (A/R) and follow up for past due payments
- Prepare project status reports
- Support change order preparation
- Prepare/procure insurance documentation as required
- Prepare, issue, receive, file and track sub-consultant agreements including insurance certificates and WSIB clearance from sub-consultants
- Assist in monthly, quarterly and year end financial reporting packages
- Monitor project total expenditure including verifying and checking of invoices and claims from sub-consultant suppliers and vendors to ensure that all project expenditures are captured and properly recorded.
- Provide planning and cost controlling support and reporting for all projects (which includes variation reporting, monitoring of milestone progress and preparation of customer billings/invoices)
- Provide support to the project managers by providing financial data
- Provide support to management in the regular review and tracking of project performance and metrics relative to budget and approved scope
- Provide regular reports on project cost status and cost deviations
- Monitor project backlog and associated profit margin analysis
- Provide inputs to internal reporting as required
- Special assignments, ad hoc reports and other related duties as required
- Assist Bookkeeper as required

**Qualifications**:

- Diploma in Accounting or Finance
- 2 years of accounting/bookkeeping or cost control experience, preferably in engineering, construction or architecture
- Proficient in MS Office Suite
- Advanced skills in Microsoft Excel
- Knowledge of BQE Core (project management, billing and invoicing software) is an asset
- Knowledge in the use of MS Project or other scheduling software is an asset
- Tech savvy / ability to learn new software as per the company standard

**Benefits**:

- Company events
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Flexible schedule
- Life insurance
- On-site parking
- Paid time off
- Vision care
- Wellness program

Flexible Language Requirement:

- French not required

Schedule:

- Monday to Friday

**Experience**:

- Accounting: 1 year (required)

Ability to Commute:

- Markham, ON L3R 9S8 (preferred)

Work Location: Hybrid remote in Markham, ON L3R 9S8

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