Ilsc Residential Academic Manager

2 weeks ago

Vancouver, Canada ILSC Education Group Full time

**ROLE**: ILSC Residential Academic Manager

**PROGRAM**:ILSC Junior Camp at UBC

**REPORTS TO**:Centre Director, ILSC Junior Camp at UBC

**CONTRACT DURATION**: March 4 to May 31 and August 12 to August 16, 2024 (part-time employment) & June 3 to August 11, 2024 (full-time employment)

**DURATION OF JUNIOR CAMP PROGRAM**: 6 weeks - June 30 to August 11, 2024

The Academics Manager is responsible for assisting in the successful delivery of the academic component of the ILSC Junior Camp program at UBC to ensure students are placed in appropriate classes, that teachers have required materials, and that curriculum and lessons are interesting and engaging throughout the program to the maximum benefit of students.

This is a key management position and is a combination of an administrative and supervisory role. This is a full-time, fixed-term position. Due to the nature of the work, your hours may vary and may be irregular. The Academics Manager is required to live on-site at the residence. Accommodation and meals are included while the Junior Camp is in operation, from June 28-August 11, 2024.

**Work Schedule and Timeline**

The position will begin as a part-time position on March 4, 2024, and compensation will be on an hourly basis at a rate of $22-25/ hour. The Academics Manager position will be eligible for a project completion bonus, the details, and conditions of which will be communicated during the hiring process.

The work schedule is as follows:
**Part-Time Hours**

April 2, 2024-May 24, 2024 (8 hours per week)

May 27, 2024-June 7, 2024 (10 hours per week)

August 12, 2024-August 16, 2024 (6 hours per week if required, to be discussed with Director of Junior Programs during last week of program)

**Location**: ILSC Vancouver Campus

**Full-Time Hours**

The position will become a full-time salaried position from June 10, 2024-August 11, 2024. Your weekly work schedule will consist of six days of work per week, with 1 full day off per week. The weekly salary will be $1250/week.

**Location**:ILSC Vancouver Campus (June 3, 2024-June 25, 2024)

UBC Campus (June 26, 2024-August 11, 2024)

**Job Duties and Responsibilities**

The job duties of this position include, but are not limited to:
**Teacher Recruitment and Training**

April 1, 2024-May 10, 2024 (8 hours per week)
- In collaboration with the ILSC Vancouver Director of Studies (DOS) and/or Assistant Director of Studies (Assistant DOS), participate in the interviewing and hiring of the teachers for the Juniors summer program at UBC

**Planning, Program Inventory and Set Up**

May 13-June 7, 2024-Part-time

June 10-June 28, 2024- Full-time
- Assist in the setting up of the academic program in advance of students’ arrival and assigning duties to teachers as required
- Unpack and pack academic resources and materials at the beginning and end of the program and monitor usage, reporting any missing or damaged materials to the Centre Director
- Plan training program for Junior Camp Teachers
- Lead academic meetings at the pre-program training and staff orientation, and each morning during the program
- Lead and coordinate teacher/classroom assignment

**Program Management and Academic Administration**

June 30-August 11, 2024
- Welcome the students on the first Sunday of their arrival, coordinating student orientation, providing a tour of the residence and classrooms, allocation of and room check-ins, banking needs, calls home and initial “getting to know you” activities
- Assist in induction of students and group leaders into the program
- Check that classrooms are in good order and equipped with necessary facilities
- Review student placement tests and assign students to classrooms based on age and level
- Coordinate teacher’s classroom schedules and curriculum resources
- Welcome students on the first Monday of each student’s first week, explaining the academic program and expectations and allocating students to groups based on their age and placement test results
- Create appropriate level/number of classes and assign teachers accordingly based on the 1:16 ratio
- Advise and support teachers in the delivery of lessons and conduct weekly on-site training and professional development sessions
- Provide teachers supplementary curriculum materials for excursion lessons and project work
- Observe teachers and provide feedback on performance
- Ensure the prompt completion of student report forms, certificates, and other academic documentation
- Replace teachers as required during their assigned teaching hours if another replacement teacher is unavailable or in the case of an emergency
- Take overall responsibility when the Centre Director is off site
- In collaboration with the Centre Director and Activities Manager, take responsibility for the maintenance and care of the school building e.g., locking up, lights off, general tidiness, etc.
- Supervise homework sessions as required
- Assist the Activities Manager and staff with the activities progr

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