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High Level Construction Administrator

1 month ago

Toronto, Canada MGB BUILDING GROUP INC. Full time

We are seeking a full-time High Level Construction Administrator to join our team At MGB our unwavering commitment to open mindedness, work ethic and innovation is a great part of what has made us an industry leader. How do we stay ahead of the pack? By hiring the best and brightest minds—and that’s why we want you

**Responsibilities**:

- Do construction estimating based on architectural drawings
- Provide administrative support to all professional staff as required. You will be working closely with Executive of the company, office manager, designers and other business partners.
- Administrative support consists of ordering materials and supplies on the phone, updating job records on our digital platforms, putting together bid documents and proposals, updating and uploading procurement sheets, coordinating and assisting trades, combining together trade records, suppliers list etc.
- Being able to answer questions that are coming from trades, suppliers about the job and drawings.
- Co-ordinate execution of ongoing inhouse projects. You will be required to participate and provide support in all ongoing projects such as Tranual, creation of Standard Operation Procedures, workflows, charts etc
- Executive support to the Executive, undertaking all administrative matters both corporate and personal.
- Act as trade contact for technical support. You will be the main point of contact in case trades require support with business software or app
- Maintain record keeping of both online and hardcopy documents
- Distribute incoming and outgoing mail
- Arrange deliveries - local & other
- Order office and kitchen supplies
- Be responsible for ordering material
- Perform extensive research on given tasks.
- Setting up new platforms and business software
- Meet deadlines
- Manage personal and business calendar and contact database.
- Coordinate personal and business-related internal and external multi-party meetings and appointments.
- Create and maintain personal and company files.

**Qualifications**:

- **3-4 years of construction administration experience**:

- Critical thinking, independent problem solving
- Think outside the box
- High work ethic
- Excellent keyboarding, spelling, grammar, and proofreading skills.
- Exceptional attention to detail with respect to proofreading, note-taking, and data monitoring and recording, with a limited margin of error.
- Excellent written and verbal communication and interpersonal skills
- Excellent problem-solving, analytical, and research skills.
- A strong commitment to confidentiality and privacy.
- Demonstrated leadership, initiative, organization, planning and multi-tasking skills.
- An excellent team player committed to contributing to a positive working environment.
- Ability to work within a team independently and collaboratively, as required, and with limited supervision.
- Excellent communication Skills
- You are responsible and self-motivated individual
- Experience in virtual assistance is preferred

**Experience: 3-4 years of construction administration experience**

**Job Types**: Full-time, Permanent

Pay: From $45,000.00 per year

**Benefits**:

- Dental care
- Extended health care
- Paid time off

Schedule:

- 8 hour shift
- Monday to Friday
- Weekends as needed

**Education**:

- Bachelor's Degree (preferred)

**Experience**:

- Construction administration: 3 years (required)
- Administrative experience: 3 years (preferred)

Work Location: In person