Executive Assistant

3 weeks ago

Ottawa, Canada Senate of Canada Full time

About the Senate
The Senate plays a unique role in shaping our country’s democracy. As members of the upper house of Parliament, senators examine legislation, study public policy, champion causes and conduct interparliamentary diplomacy.

As a workplace, the Senate is composed of dynamic people representing our nation’s diverse talents, backgrounds and perspectives. We are committed to building and maintaining a diverse and inclusive workplace where everyone is provided full and equal opportunity and access to employment, development and advancement. Build and advance your career by joining a team of dedicated professionals who are committed to excellence in support of senators and the institution.
How will you contribute?
Are you someone that thrives on challenges? Do you want to work on some of the most important and complex issues facing Canadians? Do you excel at keeping things organized to help ensure the organization meets its goals? If so, this is the job for you.

We are looking for dynamic, self-motivated, highly organized, driven and experienced Executive Assistants to support Senators’ Offices in managing and prioritizing competing demands in a fast paced, results-focused environment. Your passion for excellence and quality service must be second to none. Successful incumbents will bring expertise in a broad range of administrative areas and must possess a strong ability to communicate effectively across numerous channels, demonstrate a high level of autonomy, and show high effectiveness in managing a variety of tasks and offering assistance to the public or other team members as required.
Open to
The general public to staff determinate and indeterminate full-time and part-time positions in Senators' offices.

Please note that “indeterminate” refers to an employment contract with no specified end date.
Prerequisites
- Post-secondary education in business administration or a related field or a combination of education, training and related work experience;
- Experience providing administrative and financial services in an office environment such as writing formal correspondence, briefing materials and reports, formatting documents, organizing and scheduling meetings and managing electronic filing systems;
- Experience in dealing with senior officials, parliamentarians and the media;
- Experience in using the MS-Office suite and other systems supported by the Senate;
- Bilingual or English essential or French essential;
- Detail oriented, well organized, and able to coordinate and multitask competing priorities and timelines;
- Strong research, analytical and communication skills as they relate to policy review and legislative rules and procedures;
- Experience coordinating travel arrangements and monitoring expenditures and/or budget tracking is considered an asset;
- Experience and aptitude working with social media platforms (Facebook, Twitter, Instagram, etc.) is considered an asset.

Competencies
Integrity
Respect
Service
Action Management
Adaptability
Communication
Dependability
Judgment
Teamwork and Cooperation
Other
Please save a copy of the notice of job opportunity as well as all related documents. Once the closing date has passed, these documents will no longer be available.

Relocation and travel expenses incurred during the recruitment and selection process are the applicant's responsibility.
Organizational Needs
The Senate of Canada is committed to building and maintaining an inclusive workplace where all employees are provided full and equal access to employment, development, and advancement opportunities.
Conditions of Employment

The requirement for Senate employees to be fully vaccinated against COVID-19 as a condition of employment has been suspended. It is no longer necessary to disclose your vaccination status to be eligible for employment. Please note that the Senate may reinstate the requirement to be fully vaccinated against COVID-19.

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