Accounting Payroll Specialist

5 months ago

Whistler, Canada Coastal Mountain Excavations LTD Full time

At Coastal Mountain Excavations success means growing our business by growing our people. We believe employees are self motivated to achieve mutually agreed goals when their core values align with those of the company: professionalism, strong work ethic, honesty, reliability, problem solving, and attention to detail.

We work with private developers, strata corporations, public entities, and individuals in civil construction and snow services to build an excellent company, people, relationships, and results. As an employee you will foster and promote our core values within the support of our strong team environment.

The Finance division of Coastal Mountain Excavations provides excellence in client service and compliance through unwavering commitment to our employees, our understanding of construction operations, and a continued focus on process improvement.

**Functional Role**

As the Accounting Clerk you will provide general support to the Finance Department as required including holiday cover. You are required to perform all tasks in an effective, complete and professional manner and are responsible for adhering to all policies and values of Coastal Mountain Excavations Ltd. while at work.

**Key Roles**
- Confidentiality, judgement and professionalism
- Attention to detail and accuracy
- Ensuring day to day payroll tasks are done accurately professionally and on time
- Provide Support, Ask and Learn
- Professional, courteous communication

**Qualifications**
- CPA, PCP or working towards certification
- High school diploma and completion of college or other accounting courses is preferred
- Knowledge of accounts payable and time sheets
- Knowledge of general accounting procedures
- Knowledge of relevant accounting software
- Proficient in data entry and data management

**Skills, Knowledge and Abilities**

Accounting payroll specialist must be familiar with relevant accounting procedures and software and will demonstrate the following in their daily work:

- Excellent oral and written communication
- Organized
- Reliability
- Organizing and prioritizing
- Attention to detail and accuracy
- Confidentiality
- Judgment
- Communication skills
- Information management skills
- Problem-solving skills
- Teamwork
- Ability to meet deadlines
- Efficient data entry
- Provide Support, Ask and Learn
- Professional, courteous communication
- Create positive customer experience

**Lead, manage, accountability**
- Accountable to the Chief Financial Officer

**Payroll Duties**
- Receiving and processing time sheets from field and office staff
- Identifying missing and lost time sheets communicating with supervisors
- Match HCSS vs timesheets
- Entering time sheets into Jonas according to employment standards
- Investigate and resolve payroll discrepancies
- Maintain and update payroll records
- Issue ROE’S according to CRA standards
- Calculate STAT holiday pay, according to employment standards
- Prepare backup and pay reimbursements, allowances and vacation, according to employment standards

**AP Duties**
- Sort, code and match invoices
- Reconcile Accounts Payable transactions
- Research and resolve invoice discrepancies and issues
- Maintain vendor files
- Match invoices with monthly statements
- Printing and sorting invoices for approval
- Entering invoices into Jonas
- Preparing cheques to be mailed
- Reconciling gravel to invoices
- Research and resolve invoice discrepancies and issues
- Maintain vendor files
- Correspond with vendors

**General Accounting Duties**
- Entering equipment into Jonas
- Entering gravel slips into Jonas
- Entering trucking slips into Jonas
- Other ad hoc accounting and admin duties as required

**Salary**: $27.00-$36.00 per hour

Expected hours: 40 per week

**Benefits**:

- Dental care
- Extended health care

Schedule:

- Monday to Friday

Work Location: In person

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