Housing Services Clerk

4 weeks ago

Hamilton, Canada City of Hamilton Full time

**About the City of Hamilton**

**Contribute to the City of Hamilton, one of Canada’s largest cities - home to a diverse and strong economy, an active and inclusive community, a robust cultural and dining scene, hundreds of kilometres of hiking trails and natural beauty just minutes from the downtown core, and so much more. Join our diverse team of talented and ambitious staff who embody our values of sensational service, courageous change, steadfast integrity, collective ownership and being engaged empowered employees. Help us achieve our vision of being the best place to raise a child and age successfully. #BeTheReason**

**JOB POSTING**

JOB ID #: 20242

Housing Services Clerk
Healthy & Safe Communities
Housing Services Division

UNION/NON-UNION: CUPE Local 5167 Inside

HOURS Of WORK: 35.00 per week
- GRADE: F
- SALARY/HOUR: $29.085 - $31.614 per hour- Note: See appropriate Collective Agreement or the Non Union Salary Range for details.

STATUS/LENGTH: Temporary, Various

Job Description ID #: A11796

**Vaccine Verification -** As a condition of employment you are required to provide proof that you are fully vaccinated or provide proof of valid exemption satisfactory to the employer prior to your start date. You must acknowledge and agree to comply with any future vaccine policy requirements as an ongoing condition of employment at the City of Hamilton.

The Healthy & Safe Communities Department is committed to its people and is dedicated to building a strong and healthy community. We are passionate about making a difference and are recognized for our excellence. We offer a respectful and supportive workplace that provides life-long learning opportunities, leadership, innovation and performance excellence.

**SUMMARY OF DUTIES**

Reports to a Housing Services Supervisor or Manager, the Housing Services Clerk provides a range of administrative, clerical and financial business duties to support the operations of the Housing Services Division. The Housing Services Clerk provides direct service to clients to support their journey to stable, permanent housing. The Housing Services Clerk works with a minimum of supervision on multiple activities while ensuring deadlines are adhered to and established procedures followed.

**GENERAL DUTIES**

Performs office administration functions that include scheduling/arranging meetings, appointments and attending meetings to transcribe minutes. Creates and word processes a variety of forms, statements, legal documents (Court Orders and Directions, etc.), reports, proposals, pamphlets, PowerPoint presentations and other types of correspondence.

Sorts and processes mail, maintains office filing system for confidential client files, records, correspondence and forms.

Calculates rent for rent supplement tenants and housing allowance tenants.

Conducts annual reviews for eligibility for RGI assistance for households on Access to Housing Waitlist and Rent Supplement.

Seeks guidance as needed from other colleagues/external partners providing support to the individual. Acts as a public relations liaison with the general public, participants, staff, and community agencies/organizations.

Processes incoming and outgoing communications (verbal, written, electronic) by prioritizing and referring to the appropriate person in an efficient and timely manner.

Escalates cases that require worker review; ensures referral is made in a timely manner.

Updates and maintains distribution lists such as City of Hamilton agency contacts.

Creates and maintains records such as attendance and vacation for Divisional staff; participant absence records.

Creates, establishes and maintains a tracking and monitoring system for reports, data, contracts, log of assignments/directions/cancellations.

Ensures timely processing of cheque requisitions, payment runs for vendors, expense claims and reviews of same for accuracy of descriptions and other variables e.g. account numbers, availability of funds to ensure procurement policies are followed.

Performs cash handling duties including accepting payments while issuing receipts, petty cash and issues payments to vendors. Makes bank deposits.

Performs data entry functions and tracks incoming and outgoing files using various computerized tracking and enquiry systems; generates computer printouts.

Maintains input logs for manual cheques, prints and receives reports daily. Reconciles daily payments, records and maintains cheque inventory for ordering. Maintains security of all cheques and equipment related to cheque production.

Reconciles and monitors recoveries from various Programs by reviewing PeopleSoft and follows up with staff/Management for any discrepancies. Prepares data for monthly submission to recover program monies from Ministry. Receives, records and inputs cheques received and reconciles in PeopleSoft.

Reviews purchases made to ensure accuracy in transaction listings. Under the direction of Supervisor/Manager, investigates discrepancies

  • Job Id #30143: Housing Services Clerk

    3 days ago

    Hamilton, Canada City of Hamilton Full time

    Contribute to the City of Hamilton, one of Canada’s largest cities - home to a diverse and strong economy, an active and inclusive community, a robust cultural and dining scene, hundreds of kilometers of hiking trails and natural beauty just minutes from the downtown core, and so much more. Join our diverse team of talented and ambitious staff who embody...

  • House Monitor

    1 month ago

    Hamilton, Canada Freedom Housing Full time

    **About us** FREEDOM HOUSING INC. is a non-profit organization that promotes wellness and independence by providing low-cost supportive housing and other programs for vulnerable persons. Freedom Housing was established in 2017 with a mission to help clients to gain or regain valuable and meaningful roles in the community by providing them with structure,...

  • Housing Worker

    1 month ago

    Hamilton, Canada Housing Help Centre Hamilton and Area Full time

    **Housing Worker** **Summary of Duties** Perform initial intake assessments and triage for clients who are looking for support to access and maintain housing, prevent housing loss and access the Centre, via walk-in, phone-in, or over the internet. Support referrals to services offered by the Hamilton Housing Help Centre and across the...

  • Housing Worker

    1 month ago

    Hamilton, Canada Hamilton Housing Help Centre Full time

    **Housing Worker - Utility Role** **Summary of Duties** The Housing Worker - Utility Role will cover multiple service delivery domains and increase departmental capacity as needed to meet client demand or offset departmental staffing shortages. Duties will range from initial intake assessments and triage for clients who are looking for support to the...

  • Client Services Coordinator

    1 month ago

    Hamilton, Canada Ontario Aboriginal Housing Services Full time

    Position: Client Services Coordinator Closing: Posting will remain open until filled Term: Full Time (35 hours per week) Salary Range: $54,800 and $64,400 Our Vision is “to lead the design, development, and delivery of sustainable and culturally appropriate housing that promotes excellence in the Indigenous community and organizational...

  • House Cleaner

    1 month ago

    Hamilton, Canada Dust Fairy Services Full time

    Are you interested in working for a manager who genuinely cares about her company and her employee(s)? Then this may be the job for you. I founded the Dust Fairy in June of 2022, and business has been rising steadily since. I am looking for someone to work as my assistant and help grow my company. After an interview, if you receive the position, you will...

  • House Cleaner

    1 month ago

    Hamilton, Canada Maid Home Cleaning Services Full time

    MAID BLAST is looking for experienced house cleaners. Full-Time & Part-Time. Make Your Own Schedule. Do you enjoy fighting dirt, dust and grime and making everything around you beautiful? If so, then a job with Maid Blast is for you! We are looking for hard-working house cleaners in your area. Through their reliability and dedication, our maids/ cleaners...

  • House Cleaner

    1 month ago

    Hamilton, Canada Maid Home Cleaning Services Full time

    MAID BLAST is looking for experienced house cleaners in Hamilton. Full-Time & Part-Time. Make Your Own Schedule. Do you enjoy fighting dirt, dust and grime and making everything around you beautiful? If so, then a job with Maid Blast is for you! We are looking for hard-working house cleaners in your area. Through their reliability and dedication, our...

  • House Cleaner

    1 month ago

    Hamilton, Canada Maid Home Cleaning Services Full time

    MAID BLAST is looking for experienced house cleaners in Hamilton, Burlington and Oakville. Full-Time & Part-Time. Make Your Own Schedule. Do you enjoy fighting dirt, dust and grime and making everything around you beautiful? If so, then a job with Maid Blast is for you! We are looking for hard-working house cleaners in your area. Through their...

  • House Cleaner

    1 month ago

    Hamilton, Canada Maid Home Cleaning Services Full time

    MAID BLAST is looking for experienced house cleaners in Hamilton, Burlington and Oakville. Full-Time & Part-Time. Make Your Own Schedule. Do you enjoy fighting dirt, dust and grime and making everything around you beautiful? If so, then a job with Maid Blast is for you! We are looking for hard-working house cleaners in your area. Through their...

  • First Nations/metis/inuit Candidates

    2 months ago

    Hamilton, Canada Ontario Aboriginal Housing Services Full time

    **The following job posting and assessment questions were crafted by Kiinago Biinoogi Muskiiki (‘**_Our Children’s Medicine’ _**in English) in consultation with Indigenous Elders, Knowledge Keepers and other members of the community. Applications housed on this platform provide a unique opportunity for First Nations, Métis and Inuit job seekers to...

  • Client Services Coordinator

    1 month ago

    Hamilton, Canada Ontario Aboriginal Housing Support Services Corporation Full time

    Position: Client Services Coordinator Closing: Posting will remain open until filled Term: Full Time (35 hours per week) Salary Range: $54,800-$64,400 Our Vision is “to lead the design, development, and delivery of sustainable and culturally appropriate housing that promotes excellence in the Indigenous community and organizational...

  • Permanent Full-time Program Administrative Clerk

    4 weeks ago

    Hamilton, Canada Karis Disability Services Full time

    Calling all change-makers, advocates, innovators, and allies! - **We value diversity and hire employees from all backgrounds.**_ At Karis Disability Services, we value people, foster belonging, celebrate gifts and serve others. **Permanent Full-Time** **PROGRAM ADMINISTRATIVE CLERK - HAMILTON & NIAGARA** 40 hours/week Hamilton & Niagara Regions,...

  • Housing Support Worker

    4 days ago

    Hamilton, Canada Ontario Municipal Social Services Association Full time

    Location Hamilton, Ontario Department Healthy & Safe Communities Employment Type Permanent, Full-Time Minimum Experience Mid-level Compensation $38.049 Hourly Contribute to the City of Hamilton, one of Canada’s largest cities - home to a diverse and strong economy, an active and inclusive community, a robust cultural and dining scene,...

  • Recovery Services Clerk

    6 days ago

    Hamilton, Canada Gowling WLG Full time

    **ABOUT GOWLING WLG** At Gowling WLG, our dedication to excellence and quality service begins with our people. As a global law firm with offices across Canada, the U.K., Europe, the Middle East and Asia, we pride ourselves on sourcing and retaining top talent who bring energy, passion and commitment to the delivery of outstanding client service. Employee...

  • First Nations/metis/inuit Candidates

    2 months ago

    Hamilton, Canada Ontario Aboriginal Housing Services Full time

    **The following job posting and assessment questions were crafted by Kiinago Biinoogi Muskiiki (‘**_Our Children’s Medicine’ _**in English) in consultation with Indigenous Elders, Knowledge Keepers and other members of the community. Applications housed on this platform provide a unique opportunity for First Nations, Métis and Inuit job seekers to...

  • Tenant Assistant Program Rep

    4 weeks ago

    Hamilton, Canada Ontario Aboriginal Housing Services Full time

    **Position**: Tenant Assistant Program Representative **Closing**:Posting will remain open until the position is filled **Term: Full-Time (35 hours per week)** **Salary Range**: $36,500-$42,860 Our Vision is “to lead the design, development, and delivery of sustainable and culturally appropriate housing that promotes excellence in the Indigenous...

  • Front of House Manager

    1 month ago

    Hamilton, Canada McMaster University Hospitality Services Full time

    Are you looking for work in Food Services and have Management experience? Are you looking to join an outstanding team of employees? If so, McMaster University, Hospitality Services is looking for you!! **Job Type**: Full Time Salary Perks: - $52,000 to $55,000 - Full Benefit Plan - Matching RRSP - Tuition Reimbursement - Minimum 15 Vacation Days - 5...

  • Building Coordinator

    1 week ago

    Hamilton, Canada Ontario Aboriginal Housing Services Full time

    Position: Building Coordinator Closing:Posting will remain open until filled Term: Full Time (35 hours per week) Salary Range: $54,800- $64,400 Our Vision is “to lead the design, development, and delivery of sustainable and culturally appropriate housing that promotes excellence in the Indigenous community and organizational infrastructures.” We are...

  • Tenant Support Worker

    3 days ago

    Hamilton, Canada Ontario Aboriginal Housing Services Full time

    **Position**: Tenant Support Worker **Closing**:Posting will remain open until the position is filled **Term**:Full Time (35 hours per week) **Salary Range**:$51,600 - $60,630 per annum Our Vision is “to lead the design, development, and delivery of sustainable and culturally appropriate housing that promotes excellence in the Indigenous community and...