Dictation and Filing Assistant

3 months ago

Dartmouth, Canada BOYNECLARKE Full time

Discover the **BOYNECLARKE LLP** Advantage

At **BOYNECLARKE LLP**, a prestigious law firm located in the heart of downtown Dartmouth, you’ll find more than just breathtaking views of the Halifax Harbour. For over 50 years, we have been committed to fostering an environment where professionals thrive—balancing professional success with personal well-being.

**Why Join BOYNECLARKE LLP?**
- **Professional and Personal Growth**:We promote a culture of continuous learning and development, ensuring every team member has the opportunity to excel.
- **Work-Life Balance**:Our flexible scheduling and generous paid time off ensure that your career grows with your personal needs.
- **Health and Wellness Focus**:From fitness classes and wellness subsidies to free 24/7 virtual healthcare, we prioritize the health of our employees.
- **Comprehensive Benefits Package**:Enjoy excellent benefits, including fully employer-paid options, cost-shared plans, and an RRSP matching program.
- **Dynamic Work Environment**:Experience a modern workplace with a casual dress code, fostering a comfortable and productive atmosphere.
- **Community Engagement**:We strengthen our commitment to the community with programs like volunteer time, employee-driven initiatives, and monthly giving to charities chosen by our employees.

**About this Role**

The Dictation and Filing Assistant will support the Business Litigation team by transcribing dictations, managing document filing, and assisting with other tasks as necessary to ensure timely communication and efficient organization of legal documents, while also providing support for overflow tasks as needed.

**Core Duties and Responsibilities**

As a Dictation and Filing Assistant, your responsibilities will include, but are not limited to, the following:

- Transcribing dictations from lawyers and ensuring accuracy in documents;
- Assisting with the preparation of legal documents and correspondence;
- Organizing and maintaining physical and electronic case files;
- Filing documents with courts and other relevant agencies as required;
- Maintaining an efficient filing system to enable quick retrieval of documents;
- Collaborating with team members to ensure timely completion of tasks; and,
- Performing additional administrative duties as needed.

**Qualifications and Skills**
- Graduate of an administration program or related field preferred.
- Previous experience in a legal or administrative role considered a strong asset.
- Strong verbal and written communication skills.
- Ability to work in a fast-paced environment while managing multiple tasks.
- Exceptional attention to detail, and strong organizational and time management skills.
- A positive team player who contributes to a good team environment.
- Adept at using technology such as Outlook and the full Microsoft Office suite, and a talent for learning new computer programs quickly.
- Proficiency with legal document management software considered a strong asset.

**Make Your Mark at BOYNECLARKE LLP

  • File Conversion Assistant

    3 months ago

    Dartmouth, Canada Acme Visible Filing Systems Full time

    **About the Job**: We are seeking a diligent and detail-oriented person to assist with a crucial file conversion project. This temporary position is an excellent opportunity for someone looking to gain hands-on experience in document management and administrative support within a professional setting. **Responsibilities**: - Transferring old files from...

  • Legal Assistant

    7 months ago

    Dartmouth, Canada BOYNECLARKE Full time

    BOYNECLARKE is seeking an experienced legal industry professional to join our Family Law team in the role of Legal Assistant. **Why Join BOYNECLARKE LLP?** We are a dynamic, fast-growing, full-service law firm located in downtown Dartmouth with spectacular views of the Halifax Harbour. We understand that the success and well-being of our clients and our...

  • Administrative Assistant

    2 weeks ago

    Dartmouth, Canada BOYNECLARKE LLP Full time

    Why This Role? About Creditor Practice Our Creditor Practice team represents chartered banks and other financial institutions for the collection and recovery of secured and unsecured retail debt. Our team performs collections for a number of financial institutions and credit card providers. We also represent mortgage insurers for whom we are responsible...

  • Administrative Assistant

    7 days ago

    Dartmouth, Canada BOYNECLARKE Full time

    **Why This Role?** **About Creditor Practice** Our Creditor Practice team represents chartered banks and other financial institutions for the collection and recovery of secured and unsecured retail debt. Our team performs collections for a number of financial institutions and credit card providers. We also represent mortgage insurers for whom we are...

  • File Auditor

    1 week ago

    Dartmouth, Canada Portland Street Collision Full time

    **Portland Street Collision is seeking a File Auditor for our Dartmouth, Nova Scotia Location!** The Collision Center File Auditor will be responsible for managing the front end of the Collision Center Business and the paperwork process. This includes building and maintaining a good relationship with our staff, customers and insurance companies. You will be...

  • Legal Assistant

    3 months ago

    Dartmouth, Canada BOYNECLARKE Full time

    Discover the **BOYNECLARKE LLP** Advantage At **BOYNECLARKE LLP**, a prestigious law firm located in the heart of downtown Dartmouth, you’ll find more than just breathtaking views of the Halifax Harbour. For over 50 years, we have been committed to fostering an environment where professionals thrive—balancing professional success with personal...

  • File Opening Clerk

    9 months ago

    Dartmouth, Canada BOYNECLARKE Full time

    **Why This Role?** **About Creditor Practice** Our Creditor Practice team represents chartered banks and other financial institutions for the collection and recovery of secured and unsecured retail debt. Our team performs collections for a number of financial institutions and credit card providers. We also represent mortgage insurers for whom we are...

  • Administrative Assistant

    2 weeks ago

    Dartmouth, Canada BOYNECLARKE LLP Full time

    Why this role? Core **Responsibilities**: As an Administration Assistant - Legal, your responsibilities will include, but are not limited to, the following: - Reviewing and prioritizing incoming and outgoing mail/couriers, coordinating faxes, and scanning/copying documents; - Drafting routine correspondence and letters for lawyer review; - Transcribing...

  • Administrative Assistant

    2 weeks ago

    Dartmouth, Canada BOYNECLARKE Full time

    **Why this role?** **Core Duties and Responsibilities** As an Administration Assistant - Legal, your responsibilities will include, but are not limited to, the following: - Reviewing and prioritizing incoming and outgoing mail/couriers, coordinating faxes, and scanning/copying documents; - Drafting routine correspondence and letters for lawyer review; -...

  • Administrative Assistant

    2 weeks ago

    Dartmouth, Canada BOYNECLARKE Full time

    **Why BOYNECLARKE LLP?** We are a dynamic, fast-growing full-service law firm located in downtown Dartmouth, with spectacular views of the Halifax Harbour. We understand that the success and well-being of our clients and our staff is often rooted in our shared community, which is why we are deeply invested in giving back. We strengthen and support our...

  • Administrative Assistant

    2 weeks ago

    Dartmouth, Canada BOYNECLARKE Full time

    **Why this role?** **Core Duties and Responsibilities** As an Administration Assistant - Legal, your responsibilities will include, but are not limited to, the following: - Reviewing and prioritizing incoming and outgoing mail/couriers, coordinating faxes, and scanning/copying documents; - Drafting routine correspondence and letters for lawyer review; -...

  • Legal Assistant

    3 months ago

    Dartmouth, Canada BOYNECLARKE Full time

    **Legal Assistant - Business Litigation** **Location**:Downtown Dartmouth, BOYNECLARKE LLP Are you ready to make your mark at a law firm that values your professional growth and personal well-being? At BOYNECLARKE LLP, we are more than a legal practice; we’re a community committed to success, balance, and wellness. **Why Join BOYNECLARKE LLP?** -...

  • Legal Assistant

    1 week ago

    Dartmouth, Canada BOYNECLARKE Full time

    **Why this role?** **Core Duties and Responsibilities** As a Legal Assistant, your responsibilities will include, but are not limited to, the following: - Reviewing and prioritizing incoming and outgoing mail/couriers, coordinating faxes, and scanning/copying documents; - Drafting routine correspondence for lawyer review; - Transcribing dictations using...

  • Family Law Legal Assistant

    3 weeks ago

    Dartmouth, Canada BOYNECLARKE LLP Full time

    Why this role? Core **Responsibilities**: As a Legal Assistant, your responsibilities will include, but are not limited to, the following: - Reviewing and prioritizing incoming and outgoing mail/couriers, coordinating faxes, and scanning/copying documents; - Drafting routine correspondence for lawyer review; - Transcribing dictations using appropriate...

  • Legal Assistant

    2 weeks ago

    Dartmouth, Canada BOYNECLARKE Full time

    **Why BOYNECLARKE LLP?** We are a dynamic, fast-growing full-service law firm located in downtown Dartmouth, with spectacular views of the Halifax Harbour. We understand that the success and well-being of our clients and our staff is often rooted in our shared community, which is why we are deeply invested in giving back. We strengthen and support our...

  • Legal Assistant

    2 weeks ago

    Dartmouth, Canada BOYNECLARKE Full time

    **Why BOYNECLARKE LLP?** We are a dynamic, fast-growing full-service law firm located in downtown Dartmouth, with spectacular views of the Halifax Harbour. We understand that the success and well-being of our clients and our staff is often rooted in our shared community, which is why we are deeply invested in giving back. We strengthen and support our...

  • Legal Assistant

    3 days ago

    Dartmouth, Canada BOYNECLARKE LLP Full time

    Why this role? Core **Responsibilities**: As a Legal Assistant, your responsibilities will include, but are not limited to, the following: - Reviewing and prioritizing incoming and outgoing mail/couriers, coordinating faxes, and scanning/copying documents; - Drafting routine correspondence for lawyer review; - Transcribing dictations using appropriate...

  • Legal Assistant

    2 weeks ago

    Dartmouth, Canada BOYNECLARKE Full time

    **Why this role?** **Core Duties and Responsibilities** As a Legal Assistant, your responsibilities will include, but are not limited to, the following: - Reviewing and prioritizing incoming and outgoing mail/couriers, coordinating faxes, and scanning/copying documents; - Drafting routine correspondence for lawyer review; - Transcribing dictations using...

  • Legal Assistant Float

    2 weeks ago

    Dartmouth, Canada BOYNECLARKE Full time

    **Why BOYNECLARKE LLP?** We are a dynamic, fast-growing full-service law firm located in downtown Dartmouth, with spectacular views of the Halifax Harbour. We understand that the success and well-being of our clients and our staff is often rooted in our shared community, which is why we are deeply invested in giving back. We strengthen and support our...

  • Legal Assistant Float

    2 weeks ago

    Dartmouth, Canada BOYNECLARKE Full time

    **Why this role?** **Core Duties and Responsibilities** As a Float, your responsibilities will include, but are not limited to, the following: - Reviewing and prioritizing incoming and outgoing mail/couriers, coordinating faxes, and scanning/copying documents; - Drafting routine correspondence and letters for lawyer review; - Transcribing dictations using...