Plant Administrator
1 month ago
Dr. Oetker is a state-of-the-art Pizza Production Facility in London, Ontario. With our Head Quarters in Germany, and operations in over 40 countries around the world, we are an international company with deep family roots dating back to 1891. Our London facility which employees about 300 associates was built in 2014 and showcases modern, highly automated, high volume production lines where we produce Ristorante, Casa di Mama and Giuseppe pizzas under the Dr. Oetker label. In our facility, which is part of the International Pizza Production Unit (PPU), we start with raw materials such as flour and yeast to make a great pizza crust, topping with sauce and ingredients to make a fantastic, finished pizza and then freezing and packaging the pizzas for retail distribution.
Working **on site**, and Reporting to the Plant Manager, this role will support the Senior Management team and play a crucial role in supporting the smooth and efficient operations of the facility.
In the **Plant Administrator & Reception **role you will:
- Create a welcoming environment by greeting guests, answering calls and directing visitors
- Oversee all day-to-day office function including ordering office supplies, refreshment/ coffee stations, coordinating maintenance services, and ensuring a clean and professional work environment
- Coordinate daily mail, couriers, vendor visits and site logs.
- Maintain communication systems and office equipment
- Assist with printing, photocopying, faxing, collating, distributing and retrieving documents and files.
- Manage locker assignment and uniform management for all employees
- Assist with coordinating employee engagement items on an ad-hoc basis such as contests, draws and slideshows
- Act as a liaison between departments, clients, and partners. Handle inquiries, requests, and correspondence in a timely and professional manner.
- Laise with security to support and manage the secured points of entry including swipe cards and gate management
- Review, delegate and approve corporate invoices using SAP, including some expense reports
- Prepare for international guests and meetings (ordering and preparing food, sending invitations, room set up and clean up)
- Plan and coordinate travel support for our International guests (car, hotels, reservations)
- Coordinate, prepares, and processes purchases for production as required including sourcing quotes, product inquires and stock check/pricing with suppliers
**Skills & Qualification**
- High school diploma or equivalent; additional education or certification in office administration is a plus.
- Proven experience as an administrative assistant or in a similar role.
- Strong written and verbal communication skills, with excellent attention to detail.
- Exceptional organizational and time-management abilities.
- Ability to prioritize tasks and work under pressure to meet deadlines.
- Self-motivated with a proactive and positive attitude.
- Demonstrated ability to handle sensitive information with confidentiality.
- Strong problem-solving skills and ability to anticipate needs.
- Excellent interpersonal skills and the ability to work well with diverse teams
- **We are committed to inclusive, barrier-free recruitment and selection processes and work environment. If you are contacted for a job opportunity, please advise the Human Resources Division of any accommodations needed to ensure you have access to a fair and equitable process. Any information received relating to accommodation will be addressed confidentially.**_
**Job Types**: Full-time, Permanent
**Benefits**:
- Dental care
- Employee assistance program
- Extended health care
- Life insurance
- Paid time off
- RRSP match
- Vision care
Schedule:
- Monday to Friday
Application question(s):
- Are you legally entitled to work in Canada?
**Experience**:
- Administrative experience: 1 year (preferred)
Work Location: In person
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