Clinic Coordinator/manager

5 months ago


Pickering, Canada Apex Physiotherapy & Chiropractic Full time

We are looking for a reliable and dedicated clinic coordinator with great leadership and organizational skills with a genuine passion to serve patients and exceed expectations to support our amazing team and turn our clinic into a well-oiled machine. Must possess strong customer service skills and excellent phone etiquette.

Our busy multidisciplinary clinic consists of physiotherapists, chiropractors, massage therapists, and a naturopathic doctor who all focus on high quality care. We need a self-motivated, highly organized and efficient leader to handle day to day operations, developing inter and intra-office communication protocols, streamlining administrative procedures, inventory control, office staff supervision and task delegation.

**Responsibilities**:

- Oversee the day-to-day operations of the clinic
- Manage and train new staff members
- Create and implement policies to ensure compliance with medical regulations
- Work with insurance companies to coordinate care
- Maintain current and accurate patient records
- Manage patient referrals and scheduling
- Work with patients and providers to coordinate care
- Provide education to patients about services and procedures available to them
- Participate in ongoing provider network reviews, provider scheduling, and patient scheduling
- Participate in ongoing network assessments, billing, and collections
- Participate in the development of practice protocols and medical guidelines
- Perform administrative duties as needed including maintaining patient files, completing reports, preparing reports, etc.

Other Responsibilites and duties include:

- Recording and implementing new protocol and procedures.
- management of patient booking, online billing, Insurance/MVA/WSIB billing, bookkeeping, collections, bill payments and payroll.
- Other general office admin duties, (ie invoicing, pulling up patient notes)
- Inter-clinic communication between medical walk in-clinic and rehab clinic
- Booking/running staff meetings, training, delegation of duties, collaborative issue resolution with admin and clinical staff
- This role will also involve acting as a liaison between management and staff
- Establish team atmosphere through leadership and employee development
- Order/pick up supplies and equipment as needed
- Organize/implement marketing material
- Ensuring all company procedures and policies are followed.
- This role require the ability to establish exceptional rapport with our patients and staff
- Contributing to office cleanliness.
- Generating/logging clinic statistics
- Vendor management including liasing with our marketing and tech partners.
- Must be comfortable using social media for marketing.
- Qualifications
- 2-5 years management experience
- Genuine passion and desire to serve patients and exceed expectations
- A creative mind and ability to suggest improvements and protocols.
- Leadership skills and ability to support our systems and processes
- Comfortable being independent and making decisions
- Ability to multi-task efficiently
- Calm under pressure
- Excellent English literacy is required in addition to compassionate and confident personality
- 20-40hours week
- 4-8 hour shifts Monday-Thursday,
- Weekend and evening availability, on call
- Potential to grow.
- $18-22 hour to start with incentives.

**Qualifications**:

- Bachelor's degree or equivalent experience in a health care field is preferred.
- Previous experience in a clinical setting is required.
- Must possess excellent organizational skills; be able to multitask; possess a positive attitude; be able to work independently; be comfortable with computers; have strong problem solving skills; possess excellent communication skills with physicians, co-workers, supervisors, and other staff members.

**Job Types**: Full-time, Part-time, Permanent, Fixed term contract
Contract length: 12 months
Part-time hours: 20-40 per week

**Salary**: $18.00-$22.00 per hour

Flexible Language Requirement:

- English not required

Schedule:

- Day shift
- Evening shift
- Monday to Friday
- Weekends as needed

Supplemental pay types:

- Bonus pay

Ability to commute/relocate:

- Pickering, ON L1V 1C1: reliably commute or plan to relocate before starting work (required)

Work Location: In person


  • Clinic Receptionist

    2 months ago


    Pickering, Canada Amberlea Physiotherapy and Rehab Clinic Full time

    We are a physiotherapy and multi-disciplinary rehab clinic with a strong belief in providing excellent care to our clients. A strong background knowledge to the rehab field, inner passion about helping others to achieve their goals and excellent customer service is the standard to our everyday practice. We are looking for an individual that is passionate...

  • Clinic Receptionist

    4 months ago


    Pickering, Canada Amberlea Physiotherapy and Rehab Clinic Full time

    We are a physiotherapy and multi-disciplinary rehab clinic with a strong belief in providing excellent care to our clients. A strong background knowledge to the rehab field, inner passion about helping others to achieve their goals and excellent customer service is the standard to our everyday practice. We are looking for an individual that is passionate...

  • Clinic Receptionist

    4 months ago


    Pickering, Canada Amberlea Physiotherapy and Rehab Clinic Full time

    We are a physiotherapy and multi-disciplinary rehab clinic with a strong belief in providing excellent care to our clients. A strong background knowledge to the rehab field, inner passion about helping others to achieve their goals and excellent customer service is the standard to our everyday practice. We are looking for an individual that is passionate...


  • Pickering, Canada Apex Physiotherapy & Chiropractic Full time

    We are looking for a reliable and dedicated clinic coordinator with great leadership and organizational skills with a genuine passion to serve patients and exceed expectations to support our amazing team and turn our clinic into a well-oiled machine. Must possess strong customer service skills and excellent phone etiquette. Our busy multidisciplinary clinic...


  • Pickering, Ontario, Canada Lifemark Health Group Full time

    Lead Physiotherapist OpportunityWe are seeking a highly skilled and experienced Lead Physiotherapist to join our team at Pickering Physiotherapy Clinic, a Lifemark Health Group company. As a key member of our team, you will be responsible for providing exceptional patient care, leading our clinical team, and contributing to the overall success of our...


  • Pickering, Ontario, Canada Lifemark Health Group Full time

    Lead Physiotherapist OpportunityWe are seeking a highly skilled and experienced Lead Physiotherapist to join our team at Pickering Physiotherapy Clinic, a Lifemark Health Group company. As a key member of our team, you will be responsible for providing exceptional patient care, leading our clinical team, and contributing to the overall success of our...


  • Pickering, Ontario, Canada Lifemark Full time

    Lead a Team of Healthcare ProfessionalsWe are seeking a Clinic Lead to join our team at Pickering Physiotherapy, a Lifemark Health Group company. As a Clinic Lead, you will be responsible for leading a team of healthcare professionals and ensuring the delivery of exceptional patient care.Key Responsibilities:Lead a team of healthcare professionals to deliver...


  • Pickering, Ontario, Canada Lifemark Full time

    Lead a Team of Healthcare ProfessionalsWe are seeking a Clinic Lead to join our team at Pickering Physiotherapy, a Lifemark Health Group company. As a Clinic Lead, you will be responsible for leading a team of healthcare professionals and ensuring the delivery of exceptional patient care.Key Responsibilities:Lead a team of healthcare professionals to deliver...


  • Pickering, Ontario, Canada Lifemark Full time

    Clinic Lead Opportunity at Pickering PhysiotherapyWe are seeking a highly motivated and experienced Clinic Lead to join our team at Pickering Physiotherapy, a Lifemark Health Group company. As a Clinic Lead, you will be responsible for leading a team of healthcare professionals and ensuring the delivery of exceptional patient care.Key Responsibilities:Lead a...


  • Pickering, Ontario, Canada Lifemark Full time

    Clinic Lead Opportunity at Pickering PhysiotherapyWe are seeking a highly motivated and experienced Clinic Lead to join our team at Pickering Physiotherapy, a Lifemark Health Group company. As a Clinic Lead, you will be responsible for leading a team of healthcare professionals and ensuring the delivery of exceptional patient care.Key Responsibilities:Lead a...


  • Pickering, Ontario, Canada Lifemark Full time

    Lead a Team of Physiotherapy ExpertsWe are seeking a highly skilled and experienced Physiotherapist to lead our team at Pickering Physiotherapy, a Lifemark Health Group company. As our Clinic Lead, you will be responsible for providing clinical leadership and direction to our team of physiotherapists, ensuring the delivery of high-quality patient care and...


  • Pickering, Ontario, Canada Lifemark Full time

    Lead a Team of Physiotherapy ExpertsWe are seeking a highly skilled and experienced Physiotherapist to lead our team at Pickering Physiotherapy, a Lifemark Health Group company. As our Clinic Lead, you will be responsible for providing clinical leadership and direction to our team of physiotherapists, ensuring the delivery of high-quality patient care and...


  • Pickering, Ontario, Canada Lifemark Full time

    Lead a Team of Physiotherapy ExpertsWe are seeking a highly skilled and experienced Physiotherapist to lead our team at Pickering Physiotherapy, a Lifemark Health Group company. As our Clinic Lead, you will be responsible for providing clinical leadership and direction to our team of physiotherapists, ensuring the delivery of high-quality patient care and...


  • Pickering, Ontario, Canada Lifemark Full time

    Lead a Team of Physiotherapy ExpertsWe are seeking a highly skilled and experienced Physiotherapist to lead our team at Pickering Physiotherapy, a Lifemark Health Group company. As our Clinic Lead, you will be responsible for providing clinical leadership and direction to our team of physiotherapists, ensuring the delivery of high-quality patient care and...


  • Pickering, Ontario, Canada Lifemark Full time

    Lead a Team of Physiotherapists at LifemarkWe are seeking a skilled and experienced Physiotherapist to lead our team at Lifemark Health Group. As a Clinic Lead, you will be responsible for the clinical and operational performance of our physiotherapy clinic.Key Responsibilities:Perform clinical assessments and develop treatment plans for clientsOversee the...


  • Pickering, Ontario, Canada Lifemark Full time

    Lead a Team of Physiotherapists at LifemarkWe are seeking a skilled and experienced Physiotherapist to lead our team at Lifemark Health Group. As a Clinic Lead, you will be responsible for the clinical and operational performance of our physiotherapy clinic.Key Responsibilities:Perform clinical assessments and develop treatment plans for clientsOversee the...


  • Pickering, Ontario, Canada Lifemark Full time

    Clinic Lead - Lifemark Health Group Are you a motivated and experienced Physiotherapist looking to take on a leadership role in a dynamic and growing healthcare organization? Do you have a passion for delivering exceptional patient care and leading a team of industry experts? If so, we have an exciting opportunity for a Clinic Lead to join our team at...


  • Pickering, Ontario, Canada Lifemark Full time

    Lead a Team of Physiotherapists at LifemarkWe are seeking a skilled and experienced Physiotherapist to lead our team at Lifemark Health Group. As a Clinic Lead, you will be responsible for the clinical and operational performance of our physiotherapy clinic.Key Responsibilities:Perform clinical assessments and develop treatment plans for clientsOversee the...


  • Pickering, Ontario, Canada Lifemark Full time

    Lead a Team of Physiotherapists at LifemarkWe are seeking a skilled and experienced Physiotherapist to lead our team at Lifemark Health Group. As a Clinic Lead, you will be responsible for the clinical and operational performance of our physiotherapy clinic.Key Responsibilities:Perform clinical assessments and develop treatment plans for clientsOversee the...


  • Pickering, Ontario, Canada Lifemark Full time

    Lead a Team of Physiotherapists at LifemarkWe are seeking a skilled and experienced Physiotherapist to lead our team at Lifemark Health Group. As a Clinic Lead, you will be responsible for the clinical and operational performance of our physiotherapy clinic.Key Responsibilities:Perform clinical assessments and develop treatment plans for clientsOversee the...