Administrative Assistant

3 weeks ago

Toronto, Canada Paramount Concierge Services Ltd Full time

Education: Bachelor's degree
- Experience: 7 months to less than 1 year
**Tasks**:

- Record and prepare minutes of meetings, seminars and conferences
- Determine and establish office procedures and routines
- Schedule and confirm appointments
- Answer telephone and relay telephone calls and messages
- Answer electronic enquiries
- Order office supplies and maintain inventory
- Arrange travel, related itineraries and make reservations
- Greet people and direct them to contacts or service areas
- Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information
- Set up and maintain manual and computerized information filing systems
- Type and proofread correspondence, forms and other documents
- Supervise office and volunteer staff
- Respond to employee questions and complaints
- Manage contracts
- Maintain and manage digital database
- Consult with clients after sale to provide ongoing support
- Assign, co-ordinate and review projects and programs
- Perform data entry
- Provide customer service
- Plan, organize, direct, control and evaluate daily operations
**Area of specialization**:

- Correspondence
**Work conditions and physical capabilities**:

- Fast-paced environment
- Tight deadlines
- Repetitive tasks
- Attention to detail
**Personal suitability**:

- Ability to multitask
- Excellent oral communication
- Excellent written communication
- Flexibility
- Work Term: Permanent
- Work Language: English
- Hours: 35 hours per week

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