Scheduling Clerk

2 weeks ago


Burnaby, Canada New Vista Society Full time

New Vista Society is a not-for profit organization staffed and managed by caring people who give the best possible seniors care and provide affordable housing. Our goal is to enrich the lives of residents, families and the community by providing care, support, and housing to seniors and families needing assistance

Effective October 26th, 2021 all staff for all positions across Health Care require full COVID 19 vaccination. All positions, require that you are fully vaccinated against COVID-19 (have received a full series of a World Health Organization “WHO” approved vaccine against infection by SARS-COV-2, or a combination of approved WHO vaccines).

**JOB SUMMARY**:
We are currently looking to fill a Full-time position for a staffing clerk at The New Vista Society located in Burnaby, BC.

The Staffing Clerk functions as a frontline member of the Staffing team in allocating, calling in and scheduling the relief of staff in accordance with established processes, policies and procedures as directed by the applicable guidelines and collective bargaining agreements. Utilizing an electronic scheduling system; maintaining timekeeping records utilizing the electronic payroll system. Performing clerical duties including technical and non-technical material.

**TYPICAL DUTIES**:

- Receives calls and/or requests from staff regarding absences for relief coverage such as vacation, sick leave, and other leave of absences; assigns staff in accordance with applicable collective agreements upon approval of leave.
- Calls in and allocates relief staff to fill vacancies resulting from unfilled positions, vacations, leaves of absence and sick leave in accordance with policy and applicable collective agreements.
- Prepares, distributes to departments, and posts staff schedules within agreed timelines.
- Seeks direction, and consultation, from Director/Manager/designate regarding any staffing and scheduling issues.
- Maintains records on relief staff, for such as names, addresses, telephone numbers, availability, suitable work areas and hours worked. Filing and maintaining records, such as phone logs, schedules, timecards, flow sheets and approved vacation and leave of absence forms.
- Processes postings, position changes, schedule changes, casual availability, vacations, leaves of absence and terminations by preparing appropriate documentation.
- Maintains, investigates, and reconciles with payroll, entitlement balances such as statutory holidays, sick, vacations taken and the maintenance of master rotations.
- Completes supportive funding tracking and submission of Fraser Health reports.
- Effective tracking and documentation of direct care hours reports for Finance Department.
- Orientates new office staff to scheduling systems, procedures and forms, as required.
- Performs a variety of related general clerical duties such as word processing and spreadsheet data entry and creation, filing and photocopying, as required. Maintains office supplies in accordance with established staffing processes, procedures, and policies.
- As a frontline member of the Staffing team, participates in Continuous Quality Improvement process by conducting audits, completing appropriate reports, monitoring indicators and satisfaction surveys, providing feedback and making suggestions for improvement.
- Receive and prepare payroll and timecard entries, manage adjustments as required for bi-weekly payroll. Review and update overtime, sick leave and WCB entries. Maintenance of timesheet entries and employee transfers. Maintains accurate and current timekeeping records for staff; liaise with payroll regarding variances and adjustments as required; answers routine inquiries.
- Ability to work independently and in coordination with others.
- Answer general inquiries in person or by telephone from all stakeholders.
- Coordinate with appropriate IT and other support teams for the maintenance of scheduling programs.
- Performs other related duties as assigned.

**EDUCATION, TRAINING AND EXPERIENCE**:

- Grade 12 education plus Office Administration Certification and two years’ recent related experience or an equivalent combination of education, training, and experience.
- Experience using any electronic scheduling software.
- Working knowledge of BCNU, HEU and HSA collective agreements required.

**SKILLS AND ABILITIES**:

- Ability to communicate effectively both verbally and in writing.
- Ability to deal with others effectively.
- Physical ability to carry out the duties of the position.
- Ability to plan, organize and prioritize work.
- Proficiency in the use of Word processing and Excel software.
- Ability to maintain a high level of confidentiality and work in a multi-functional team environment and foster effective working relationships with managers, employees, union representatives, and other external and internal contacts.

**Job Types**: Full-time, Permanent

Pay: $29.40 per hour

Expected hours: 37.5 per week

**Benefits**:

- Company even


  • Scheduling Clerk

    2 days ago


    Burnaby, Canada New Vista Society Full time

    Reporting to the Human Resources Director, the Scheduling Unit Clerk is responsible for performing scheduling and timekeeping duties handling the staffing requests for the assigned area by allocating and calling in relief staff using the electronic system to fill leaves of absences and sick leaves in accordance with the collective agreements. The Staffing...

  • Pharmacy Clerk

    16 hours ago


    Burnaby, Canada Costco Wholesale Full time

    Costco Pharmacy 1240 is a Central Fill and Mail Order Pharmacy located in Burnaby, BC. We are looking to hire part-time (minimum 25 hours per week over 5 days) certified pharmacy clerks. **Core daily tasks and responsibilities include**: - Data-entry and processing of prescriptions on Kroll software, including updating patient profiles and completing...

  • Pharmacy Clerk

    3 days ago


    Burnaby, Canada Costco Wholesale Full time

    Costco Pharmacy 1240 is a Central Fill and Mail Order Pharmacy located in Burnaby, BC. We are looking to hire part-time (minimum 25 hours per week over 5 days) certified pharmacy clerks. **Core daily tasks and responsibilities include**: - Data-entry and processing of prescriptions on Kroll software, including updating patient profiles and completing...


  • Burnaby, Canada North Western Aluminum Ltd Full time

    Accounting Clerk/Bookkeeper Our company is seeking an Accounting Clerk/Bookkeeper to join our growing company on a part-time basis. The responsibilities will include: - Accounts Payable - Date entry, Monitor account, Pay vendors. - Accounts Receivable - Billing, Collections - Month End Transactions Journal Entry - GST and WorkSafe BC- reports, payments -...


  • Burnaby, Canada BC Comfort Air Conditioning Full time

    **Job description** This is a temporary to full time position. **Requirements**: - High school diploma or equivalent; Associate's degree in Accounting or related field preferred - Proven experience as an Accounts Payable Clerk or in a similar role - Construction experience preferred - Proficient in accounting software and computers - Strong knowledge of...

  • Print Shop Clerk

    4 days ago


    Burnaby, Canada Stitches Creation Inc. Full time

    The Print Shop Clerk is responsible to assists the manager to perform the following duties: Answer customer's inquiries, provide quotations, follow up orders. Assisi the manager to research and identify business opportunities. Assist the manager in marketing and business promotions. Work with shop workers to get jobs done right and shipped on time. Support,...


  • Burnaby, Canada The New Vista Society Full time

    **RESPONSIBILITIES** - Perform scheduling and timekeeping responsibilities using the UKG scheduling system - Book long and short term vacancies, filling daily staffing requests for relief staff. Receive sick calls, following the established procedures, requirements, availability focusing on priority calls and coordinating with Management and Human...

  • Ar/ap Clerk

    2 weeks ago


    Burnaby, Canada Macdonald Commercial Full time

    We are looking for a AR & AP Clerk to join our growing property management accounting team. Individual must have basic accounting knowledge, organized, self motivated as well being a team player. Good communication and computer skills is a must. This is a great starter position for someone who is keen to learn. **Job Types**: Full-time,...


  • Burnaby, Canada PuroClean Restoration Full time

    PuroClean Northshore/Burnaby is a dynamic, rapidly growing restoration company located in Burnaby BC. We are currently looking for a full-time office and accounting clerk to assist our Bookkeeper and Operations Manager. If you are detail oriented individual, with an excellent working knowledge of QuickBooks Online, Microsoft Office, and general office...

  • Accounting Clerk

    5 days ago


    Burnaby, Canada Tri-Proto International Capital & Trade Full time

    Our company is looking for an experienced Accounting Clerk to assist in managing our day-to-day accounting and finance requirements. *Qualifications: - Bachelor's Degree/Diploma; - Some accounts receivable experience would be an asset; - General understanding of accounting practices and principles; - Detail-oriented and quick learner and the ability to...

  • Pharmacy Clerk

    3 days ago


    Burnaby, Canada Costco Pharmacy Full time

    Costco Pharmacy is looking to hire a Certified Pharmacy Clerk for our location in Burnaby, BC. **This is a regular part time position - minimum 25 hours per week working 5 days.** **Daily tasks and responsibilities**: - Provide prompt and courteous patient service - Take in member prescriptions gathering all necessary information - Enter prescriptions...


  • Burnaby, Canada Costco Wholesale Full time

    Costco is hiring a Part Time Certified Pharmacy Clerk - 5 days a week Education/Training: Completed a pharmacy diploma at a Community College or equivalent. **Job Types**: Part-time, Permanent Part-time hours: 25 per week over 5 days **Benefits**: - Dental care - Extended health care - Vision care Schedule: - 8 hour shift - Day shift - Evening shift -...


  • Burnaby, Canada Costco Wholesale Full time

    Costco is hiring a Part Time Certified Pharmacy Clerk Education/Training: Completed a pharmacy diploma at a Community College or equivalent. **Job Types**: Part-time, Permanent Part-time hours: 25 per week over 5 days **Benefits**: - Dental care - Extended health care - Vision care Schedule: - 8 hour shift - Day shift - Evening shift - Monday to...

  • Data Entry Clerk

    6 days ago


    Burnaby, Canada K2 CORROSION FASTENERS Full time

    The position covers the following activities: 1. General office duties 2. Data entry of inventory receipts 3. Data entry of sales orders 4. Opportunity for learning other tasks 5. Aspects of the accounting function **Job Types**: Full-time, Permanent **Salary**: $21.50 per hour **Benefits**: - Dental care - RRSP match Flexible Language...

  • Invoicing Clerk

    3 days ago


    Burnaby, Canada Milani Plumbing Heating & Air Conditioning Ltd. Full time

    **Milani Plumbing Heating & Air Conditioning **is Vancouver’s largest plumbing, heating and air conditioning company. We are seeking a Full Time Invoicing Clerk to support our team in our Burnaby office**.** We are looking to fill this open position within our organization immediately, we require people with great attention to detail. **Job Duties**: -...


  • Burnaby, Canada Fraser Health Full time

    Why Fraser Health?: **imagine** THE POSSIBILITIES ! Join our team of Unit Clerks and: - Gain valued experience in a fast-paced hospital environment. - Utilize your expert Unit Coordinator skills. - Provide support to a team of professionals and their clients. We value individuals who have a strong ability to prioritize and organize and who have graduated...

  • Warehouse Clerk

    4 days ago


    Burnaby, Canada Etnia Barcelona Canada Holdings ULC Full time

    Hi!! We are a brand of eye wear that has an office in Burnaby South and we are looking for a Warehouse Specialist to join the team. We are young, multicultural and have fun working together, so we are looking for someone who is a team player, hard worker and who is willing to be part of our small community. SUMMARY We are looking for a capable Warehouse...

  • Accounting Clerk

    2 weeks ago


    Burnaby, Canada Enzo Design Build Inc Full time

    **About us** Enzo Design Build is a one-stop renovation, interior design, staging and construction management services company renowned for its quality and exemplary customer service. Our work environment includes: - Food provided - Safe work environment - Lively atmosphere - Wellness programs - Work-from-home days - Relaxed atmosphere Accounting Clerk...


  • Burnaby, Canada Pacific First a Division of Pacific Rim Administration Full time

    **Position Description**: We are currently recruiting for a permanent, full-time Health and Dental Claims Adjudication Clerk to join our dynamic team. The Claims Adjudication Clerk is responsible for ensuring claims are handled promptly and efficiently within the company guidelines and practices. The successful applicant will ensure the delivery of superior...

  • Clk 15r

    2 days ago


    Burnaby, Canada BC Public Service Full time

    Posting Title- CLK 15R (Schedule A) - Employee Relations Analyst- Position Classification- Clerk R15- Union- N/A- Location- Burnaby, BC V3J 1N3 CA (Primary)- Salary Range- $53,673.52 - $60,707.45 annually- Close Date- 4/6/2023- Job Type- Regular Full Time- Temporary End Date- Ministry/Organization- BC Public Service -> Liquor Distribution Branch- Ministry...