Project Administrator

3 weeks ago


Quebec City, Canada Enviroair Full time

TERMS OF EMPLOYMENT
- Full time (weekdays)
- 37.5 hours per week
- Flexible schedule between 7:00 am and 5:00 pm
- Possibility of teleworking 2 days/week
- Gym on site
- Insurance: full medical and dental
- Group RRSP plan
- Continuing education

The project administrator will be responsible for the complete management of orders from the project department.

The overall responsibility is to assist representatives, project managers and customers of Enviroair Industries Inc. in the order administration process.

This person must be able to deal with tight deadlines, demonstrate great autonomy and be rigorous in following up on current files.

RESPONSIBILITIES
- Provide quality customer service throughout the project
- Create and place orders in our ERP system and gather all the administrative documents necessary to open files
- Check the client’s credit and ensure that the production deadlines are respected
- Transmit orders for the release into production of equipment and, if necessary, modify the orders
- Complete, by contacting the customers, the information useful for the smooth running of the delivery of the orders
- Communicate with transport companies and coordinate with them deliveries from factories to construction sites
- Perform invoicing
- Act as a liaison with the accounting department to follow up on customer billing
- Ensure compliance of supplier invoices, approve them and enter them into the ERP system
- Accomplish all other related tasks.

PROFIL SOUGHT
- Certification in administration or related field
- 2 to 3 years experience in a similar position

INTERPERSONAL SKILLS
- Attention to detail, meticulousness
- Excellent organizational skills
- Excellent interpersonal and communication skills (with customers, suppliers, work team)
- Autonomy and versatility
- Good priority and time management
- Ease with numbers
- Professionalism / Punctuality
- Patience/ Diplomacy


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