Events and Communication Specialist

3 weeks ago

Hamilton, Canada McMaster University Full time

**Schedule**
8:30 am - 4:30 pm

**Education Level**

Bachelor's Degree in Marketing, Communications or a related field.

Completed or working towards Events Management Certificate.

**Career Level**
Requires a minimum of 3 years related experience.

**Supervision**
Ensures adherence to quality standards and procedures for short-term staff (less than 12 months) and volunteers for events and activities.

**Assets**

Experience running events in a post-secondary enviornment

Completed or working towards Digital Event Strategist (DES) Certificate

Proficiency with online event platforms

**Additional Information**

Ranked among the top engineering schools in Canada and worldwide, the Faculty of Engineering has a reputation for innovative programs, cutting-edge research, leading faculty, and aspiring students. Engineering faculty, staff and students at McMaster pursue research and learning in more than 22 research centres, institutes and networks whose interdisciplinary pursuits cross departmental and faculty boundaries. Outside the University, we regularly collaborate on research projects with partners in universities, the government and more than 100 companies in Canada and abroad.

The Engineering Co-op & Career Services (ECCS) office supports all students in the Faculty of Engineering through one-on-one and group programming that focuses on career education, skill and professional development, co-op and work-integrated learning opportunities, and co-curricular and extra-curricular engagement.

Responsible for all aspects of developing, implementing and evaluating an event/program experience and communication plan to support the success of the event/program. Works in close collaboration with the Manager as well as internal and external stakeholders. This position is responsible for large
- scale events and stakeholder involvement.

**Purpose and Key Functions**:

- Develop, coordinate and implement a strategy and work plan for the successful delivery of an event/program and related communication plan.
- Work collaboratively with the marketing and design team to strategically develop and research the required infrastructure for events such as equipment, room rentals, software solutions, contingency plans etc.
- Develop and execute event logistics plans including (but not limited to) registration, venues, space, crisis management protocol, set up and take down of all events, marketing coordination and the recruitment and training of all volunteers and staff involved.
- Prepare and present a final written comprehensive report (debriefing) addressing event logistics, event experience outcomes and recommendations for future events.
- Develop and implement an effective communication plan to maximize event participation and ensure communication is maintained during events.
- Compile and disseminate sponsorship packages. Research appropriate strategies and cultivate relationships targeted to raising sponsorship.
- Develop presentations and present information at a number of forums including sponsorship proposals to prospective donors, student events, information fairs, information sessions etc.
- Complete needs assessment to ensure the needs of all stakeholders are being addressed in an efficient and effective manner.
- Responsible for the recruitment, interviewing, selection, training and scheduling of a large number of volunteers and casual/temporary event staff to execute event.
- Research potential venues, availability and required equipment. Coordinate the use of all facilities and meeting spaces.
- Source pricing information to recommend best value for money, manage inventory and order supplies.
- Liaise with all suppliers of contracted services to ensure agreed upon services have been provided and accuracy of billings.
- Act autonomously and independently in making all necessary related decisions to ensuring the successful execution of events.
- Act at the key contact in a large scale event to resolve problems or issues that may arise
- Develop, cultivate and maintain good relationships with stakeholders including students, internal departments, partners and external stakeholders.
- Maintain all related documentation in regards to the events to ensure an audit trail and business continuity.
- Remain current in the area of event management, related social media and communication strategies.
- Prepare contingency plans in the case of inclement weather conditions and/or respond to other unforeseen event disruptions.
- Track actual expenditures and provide proper documentation to substantiate expenses and revenues.

**How To Apply**

**Employment Equity Statement**

McMaster University is located on the traditional territories of the Haudenosaunee and Mississauga Nations and within the lands protected by the “Dish With One Spoon” wampum agreement.

The diversity of our workforce is at the core of our innovation and creativity and strengthens our research and teaching excellence. In keeping with its Statement o

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