Executive Assistant, Corporate Services

2 weeks ago

Québec, Canada Canadian National Railway Full time

At CN, everyday brings new and exciting challenges. You can expect an interesting environment where you are part of making sure our business is running optimally and safely―helping keep the economy on track. We provide the kind of paid training and opportunities that long-term careers are built on and we recognize hard workers who strive to make a difference. You will be able to thrive in our close-knit, safety-focused culture working together as ONE TEAM. The careers we offer are meaningful because the work we do matters.

Join us

**Job Summary**

The Coordinator Corporate Secretary is responsible for providing administrative and technical support to the Vice-President (VP) Corporate Secretary Deputy and General Counsel Securities and Governance. The role collaborates with the Corporate Services team and interacts across functions at CN, including Public Affairs, Legal, Operations, Finance and Accounting, Human Resources, Strategy, Sustainability, Investor Relations and Security**.**

**Main Responsibilities**
- Prepare in-person and virtual regular, special board, and committees’ meetings as well as execute and coordinate with various stakeholders to ensure meetings are successful and concise
- Coordinate and plan various board meetings, related events, and field trips including hotel arrangements, transportation, catering, and security
- Responsible for the end-to-end admin user of Diligent for the CN board
- Providing training for new users
- Handle complex access to various folders and users
- Upload required board and committee books for the executive weekend review and upload the final product for the CN Board of Directors review
- Work across function to follow up on various documentationreview and editing
- Provide the VP Corporate Secretary Deputy and General Counsel Securities and Governance with the final books for revision
- Provide the Chief Executive Officer (CEO), Executive Vice-President (EVP), Chief Financial Officer (CFO) and Chief Operating Officer (COO) with their respective books for the weekend review
- Prepare all documentation related to the Board meetings such as the attendance log, meeting timetable and agendas for CEO approval
- Collaborate with the President and CEO Investment Division, Senior VP Human Resources (HR), CFO, Corporate Controller’s and the EVP Operations offices on documentation required for each of the committees: Governance, Sustainability, Safety, Pension, Investment, Audit, Finance, Risk, HR, and Compensation
- Ensure high-quality and timely distribution of information and documentation
- Prepare the internal information binder for the EVP Corporate Services and Chief Learning Officer (CLO) by consolidating specialised and specific documents required for Committees’ and Board meetings
- Collaborate with the Senior Counsel on legal documents for companies and entities that require filings
- Collaborate with the Senior Counsel on any review, including CN’s website content
- Collaborate with the Senior Counsel on preparing and coordinating New CN Directors with the documents required for their onboarding, orientation planning and off boarding
- Process all the Board meeting invoices and Board members’ expenses
- Maintain key tracking information for projects
- Carry out various administrative duties in support of the VP and the department (e.g. printing, mailing, organizing documents, ordering gifts, renewing subscriptions, etc.)
- Prepare cards and compliments
- Scan clipping and delegate action items required
- Prepare and review drafts of letters
- Handle expense reports for the VP
- Handle incoming and outgoing mailings for the VP as well as the Corporate Services department

Working Conditions

The role has standard working conditions in an office environment with a regular workweek from Monday to Friday and is eligible for hybrid work. Due to the nature of the role, the incumbent must be available to attend Board meetings on weekends when necessary and to travel for field trips. Work outside of normal hours should be expected. The incumbent must be able to meet tight deadlines, handle pressure and stress.

**Requirements**:
Experience

**Legal and Corporate Environments**
- Minimum 5 years of experience in a legal environment in a large corporate setting
- Experience working in a complex and fast-paced environment
- Experience in project management, coordination, and communication
- Any experience for these above would be considered as an asset

Education/Certification/Designation
- College Diploma
- Bachelor’s Degree in law or a related field*
- Any designation for these above would be considered as an asset

Competencies
- Collaborates with others and shares information
- Demonstrates active listening
- Solves problems to create value
- Demonstrates agility and drives change
- Innovates
- Applies critical thinking
- Communicates with impact

Technical Skills/Knowledge
- Excellent knowledge of Microsoft Office (Word, Excel, Teams, PowerPoint

  • Corporate Traveller

    4 weeks ago

    Québec, Canada Corporate Traveller Full time

    **Job no**: 518000 **Brand**: Corporate Traveller **Work type**: Full time **Location**: Quebec **Categories**: Corporate & Group Travel, Business Development **Account Executive - Montreal, Canada** A world where tech and people work collectively to make corporate travel simpler, faster and easier. Corporate Traveller is one of Flight Centre Travel...

  • Executive Assistant, Corporate Communications

    3 weeks ago

    Québec, Canada Canada Lands Company Full time

    **Company**: Canada Lands **Location**: 333 Commune Street West, Montreal, QC **Employment Status**: Employee (Full-Time) **Short Summary**: This role provides executive and administrative support to the VP, Corporate Communications (the Manager) and manages all administrative processes and procedures for the department. **ADMINISTRATION**: - Maintains...

  • Executive Assistant, Corporate Communications

    5 days ago

    Québec, Quebec, Canada Canada Lands Company Full time

    Company: Canada LandsLocation: 333 Commune Street West, Montreal, QCEmployment Status: Employee (Full-Time)Short Summary:This role provides executive and administrative support to the VP, Corporate Communications (the Manager) and manages all administrative processes and procedures for the department.ADMINISTRATION: Maintains administrative procedures and...

  • Corporate Traveller

    4 weeks ago

    Québec City, Canada Corporate Traveller Full time

    Opportunity We are looking for a motivated and driven Corporate Travel Consultant  who can hit the ground running and deliver the boutique level of service that Corporate Traveller is famous for. Our ideal candidate will have a minimum of 2 years travel consulting experience along with an insatiable appetite for delivering impeccable service. Key...

  • Corporate Traveller

    3 weeks ago

    Québec City, Canada Corporate Traveller Full time

    Opportunity We are looking for a motivated and driven Corporate Travel Consultant  who can hit the ground running and deliver the boutique level of service that Corporate Traveller is famous for. Our ideal candidate will have a minimum of 2 years travel consulting experience along with an insatiable appetite for delivering impeccable service. Key...

  • Executive Assistant

    1 week ago

    Québec, Canada Alimentiv Full time

    **Job Title**: Executive Assistant **Salary**: $50,000 - $84,000 CAD **Location**:Home based **Reporting to**: CFO **Department**: Executive/CEO **Job Summary**: Administer and coordinate day-to-day and special event activities for the Office of the Executives, providing full range of administrative and clerical support services to the CFO, the Board of...

  • Corporate Traveller

    4 weeks ago

    Québec, Canada Corporate Traveller Full time

    **Job no**: 518001 **Brand**: Corporate Traveller **Work type**: Hybrid **Location**: Quebec **Categories**: Corporate & Group Travel **Corporate Traveller - Customer Success Manager - Montreal, QC (Hybrid)** A world where tech and people work collectively to make corporate travel simpler, faster and easier. Corporate Traveller is one of Flight Centre...

  • Executive Assistant

    4 weeks ago

    Québec Province, Canada Groupe Dynamite Inc. Full time

    The incumbent is responsible for a wide variety of administrative responsibilities to support the Chief Financial Officer (CFO), the Vice President, Legal Affairs & Corporate Secretary, as well as other executives as needs arise, in their work. This is a unique opportunity to bring on board an experienced Executive Assistant to directly support the...

  • Executive Assistant

    4 weeks ago

    Québec Province, Canada Groupe Dynamite Full time

    Description : Job Summary The incumbent is responsible for a wide variety of administrative responsibilities to support the Chief Financial Officer (CFO), the Vice President, Legal Affairs & Corporate Secretary, as well as other executives as needs arise, in their work. This is a unique opportunity to bring on board an experienced Executive...

  • Executive Assistant

    4 days ago

    Québec, Quebec, Canada iA Groupe financier iA Financial Group Full time

    ***: DUTIES: Coordinate the agendas of the President and Executive Vice-President; Oversee both agendas, coordinate meetings, travel arrangements, etc. Prepare executive reports on compliance and finance for Board of Director meetings; Coordinate all senior management responses relating to compliance and corporate governance; Prepare corporate governance...

  • Executive Assistant

    5 days ago

    Québec, Quebec, Canada Randstad Canada Full time

    Executive assistant / Hybrid mode / $/h We are seeking a dynamic and competent Executive Assistant to join our team at an insurance and financial services company. This position is a 6-month contract with the possibility of extension and permanency. The role requires relevant experience and offers a hybrid work environment with one day a week in the office....

  • Assistant, Corporate Services Adjoint(E), Services

    4 days ago

    Québec, Quebec, Canada Fednav Limited Full time

    **WHO WE ARE | THE COMPANY**Fednav, headquartered in Montreal, is the largest ocean-going ship owning and chartering group in Canada engaged in ocean transportation of mainly bulk cargoes on a worldwide basis. With 75 years of experience and expertise, we are a driven, innovative, and respected organization committed to our employees and customers.We are...

  • Senior Manager, Corporate Accounting Services

    3 weeks ago

    Québec, Canada Canadian Forces Morale and Welfare Services - CFMWS Full time

    WHO WE ARE CFMWS. A job with purpose. Our 4000+ person strong organization champions a healthy, fun, creative and active lifestyle for Canadian Armed Forces members, Veterans and their families. Help us deliver a variety of recreation and fitness programs, offer family support, organize charity events and make sure our members access retail, travel and...

  • Senior Manager, Corporate Accounting Services

    2 weeks ago

    Québec, Canada Canadian Forces Morale and Welfare Services - CFMWS Full time

    WHO WE ARE CFMWS. A job with purpose. Our 4000+ person strong organization champions a healthy, fun, creative and active lifestyle for Canadian Armed Forces members, Veterans and their families. Help us deliver a variety of recreation and fitness programs, offer family support, organize charity events and make sure our members access retail, travel and...

  • Senior Manager, Corporate Accounting Services

    3 weeks ago

    Québec, Canada Canadian Forces Morale and Welfare Services - CFMWS Full time

    WHO WE ARE CFMWS. A job with purpose. Our 4000+ person strong organization champions a healthy, fun, creative and active lifestyle for Canadian Armed Forces members, Veterans and their families. Help us deliver a variety of recreation and fitness programs, offer family support, organize charity events and make sure our members access retail, travel and...

  • Executive Assistant

    1 month ago

    Québec, QC, Canada Randstad Canada Full time

    Executive assistant / Hybrid mode / 28 - 35$/h We are seeking a dynamic and competent Executive Assistant to join our team at an insurance and financial services company. This position is a 6-month contract with the possibility of extension and permanency. The role requires relevant experience and offers a hybrid work environment with one day a week in the...

  • Bilingual Corporate Development Manager

    3 weeks ago

    Québec, Canada KPMG-Canada Full time

    **Overview** You've got big plans. We have opportunities to match, and we're committed to empowering you to become a better you, no matter what you do. When you join KPMG you'll be one of over 200,000 professionals providing audit, tax, advisory and business enablement services across 154 countries. With the support to do things differently, grow...

  • Bilingual Corporate Development Manager

    3 weeks ago

    Québec, Canada KPMG Full time

    Overview: You’ve got big plans. We have opportunities to match, and we’re committed to empowering you to become a better you, no matter what you do. When you join KPMG you’ll be one of over 200,000 professionals providing audit, tax, advisory and business enablement services across 154 countries. With the support to do things differently, grow...

  • Executive Assistant

    1 month ago

    Québec City, Canada Randstad Canada Full time

    Executive assistant / Hybrid mode / 28 - 35$/hWe are seeking a dynamic and competent Executive Assistant to join our team at an insurance and financial services company. This position is a 6-month contract with the possibility of extension and permanency. The role requires relevant experience and offers a hybrid work environment with one day a week in the...

  • Executive Assistant

    3 weeks ago

    Québec City, Canada Randstad Canada Full time

    Executive assistant / Hybrid mode / 28 - 35$/hWe are seeking a dynamic and competent Executive Assistant to join our team at an insurance and financial services company. This position is a 6-month contract with the possibility of extension and permanency. The role requires relevant experience and offers a hybrid work environment with one day a week in the...