Payroll Supervisor

1 month ago

Toronto, Canada West Park Healthcare Centre Full time

West Park Healthcare Centre helps patients get their lives back by providing specialized rehabilitative and complex care after a life‐altering illness or injury such as lung disease, amputation, stroke, and traumatic musculoskeletal injuries.

West Park is building a new hospital and transforming its 27-acre site into an integrated campus of care, enabling the hospital to evolve its rehabilitative programs to meet Ontario’s future healthcare needs.

***Qualifications**:

- 7 years’ payroll experience in role including remittance and annual reporting submissions
- Intermediate knowledge of accounting practices and procedures (including account reconciliations)
- Demonstrated computer skills; intermediate excel skills
- Familiarity with union collective agreements and hospital payroll policies
- Excellent organizational skills with a keen attention to detail
- Good communication and interpersonal skills (verbal and written); demonstrate a consistent focus on customer service
- Ability to prioritize and work to strict deadlines
- Experience processing payroll in a union environment is required
- Evidence of satisfactory attendance record
- An employee’s disciplinary record will be reviewed as part of the assessment of qualifications
- Ability to work in a manner that exemplifies the Centre’s core values and helps patients _get their life back_
- Should be aware of conditions and measures that may affect the safety of patients, residents, students, employees, volunteers, physicians and visitors
- Related experience in public sector environment preferred
- Knowledge of Empath payroll system
- Knowledge of Crystal report writer

***Accountabilities**:

- Submit accurate and timely bi-weekly payroll for over 1,000 union and non-union employees. This includes verifying payroll information received from other systems for completeness and accuracy
- Work collaboratively with HR to process employee terminations per settlement agreement.
- Prepare required payroll remittances (e.g. taxes, HOOPP, EHT)
- Responsible for accurate and timely annual filings and reporting: CRA; T4 and T4As; HOOPP; etc.
- Reconcile and prepare monthly remittances to benefit carriers (self-administered benefits provider)
- Record payroll Journals to the General Ledger as well as monthly vacation/stat accruals and days’ accrual
- Reconcile payroll accounts (e.g. taxes, extended health benefits, HOOPP)
- Monitor the 6th sick status of employees and report exceptions on a timely basis
- Responsible for accurate and timely retroactive payments to employees, as required
- Coach and mentor payroll staff including timesheet and vacation approval
- Prepare employment verification letters
- Track employee leaves including preparing ROEs as required. Prepare maternity leave top-up calculations and bill employees who prepay for pension and benefits
- Work in partnership with IT and payroll software vendor to manage payroll software upgrades, patches and other payroll system modifications (including formulas) on a timely basis and follow best practices, including sufficient testing and to accommodate software vendor requirements, changes in policy and collective agreement settlements
- Streamline existing payroll processes to improve workflow
- Provide analysis for ad hoc reports for external stakeholders such as MoH, OHA and the unions

At West Park Healthcare Centre, we are committed to fostering an inclusive and accessible environment, an important part of living our brand. We are dedicated to building a workforce that reflects the diversity of the community. Our accessible employment practices are in compliance with the Accessibility for Ontarians with Disabilities Act, and the Ontario Human Rights Code. Should you require accommodation during any phase of the recruitment process, please indicate this in your cover letter. For further assistance please contact the Human Resources Department at (416) 243-3600 extension 4637.

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