Finance & Administration Manager

1 month ago

Port Carling, Canada Hospice Muskoka Full time

**Hospice Muskoka is currently looking for a permanent, full-time Finance & Administration Manager**

**Summary**:
Reporting to the Executive Director or designate, the Finance & Administration Manager is responsible for all aspects of finance, payroll, and administration, including related reporting, remittances, reconciliations, analysis, and liaising with external stakeholders and staff. This position offers flexibility with hybrid work opportunities, allowing for a combination of in-office and remote work.

**Pay**:$66,500 - $78,400 per year

**Schedule**: (8:30am-4:30pm - 7.5 hours per day/37.5 hours per week)

**Location**:In-person - 16 West St. Port Carling, ON **and **ability to have hybrid schedule

**Benefits**:* (100% employer-paid premiums)
- Dental care
- Employee assistance program (EAP)
- Extended health care
- Flexible schedule
- Life insurance
- On-site parking
- Paid sick and vacation time off
- Vision care
- Wellness program

*FT perm get full benefits, PT perm get HSA + EAP, casual perm and contract get EAP*

**DUTIES AND RESPONSIBILITIES**
- Manage a small team of direct reports within the administrative team. Work with Executive Director to ensure internal controls and audit compliance are in place, including but not limited to, pre-approvals and documentation.
- Responsible for all aspects of accounts payable and receivable including: managing monthly creation and submission of invoices, collection of data, uploading documents into the software, managing pre-approved purchase orders, and ensuring payments are correct for monthly and year-end reporting. Support Executive Director in the year-end financial audit.
- Responsible for overseeing entire donation management process. This includes front
- and back-end donation management, processing, compliance with CRA tax receipts, and reporting. Will work collaboratively with the Fundraising Coordinator and Team in overseeing the platforms.
- Process, monitor, and oversee monthly grant financial reporting including the receipt and pre-approved distribution of funds to ensure compliance with the budget.
- Process bi-weekly payroll for Hospice Muskoka staff, including time sheet and other source data entry. Transfer and verify the data and approvals within the electronic payroll system. Calculate, process, remit and report various payroll-related withholdings, including but not limited to: CPP, EI, income tax, WSIB, HOOPP, EHT, and benefits.
- Conduct quarterly and year-end payroll and benefits financial reporting including all returns and remittance requirements; this will include those required for Canada Revenue Agency and T4’s, WSIB, EHT, and provincial reporting.
- Verify and/or process hiring, termination and other employee record updates, including preparing and issuing records of employment. Process payroll for Hospice Muskoka’s eventual group pension plan including enrolments, terminations, retirements, and disability leaves. This includes managing disability waivers, as well as reporting and reconciliation of contributions, monitoring of leave periods and employee repayment plans. All of this is in collaboration with the HR Manager.
- Will periodically attend fundraising events outside of regular business hours to support the Fundraising Coordinator and Team.
- Any other duties and responsibilities as required; for example, support implementation of eventual pension plan.

**QUALIFICATIONS**

We are looking for a team player who is enthusiastic, customer service focused, and who has the following:
**Education**
- Post-secondary degree or diploma from an accredited university or college in Accounting, Finance, Business Administration, or related field, or equivalent is required.
- Certification as a Payroll Compliance Practitioner or Certified Payroll Manager, or demonstrated progress in attaining certification, is preferred.
- Accounting designation is an asset.

**Experience**
- Minimum three (3) years of progressive, related experience in finance, payroll, and benefits administration, required.
- Experience with budgeting, performing account reconciliations, and journal entries, required.
- Experience assisting with developing and implementing procedures, policies, or standards, is required.
- Experience managing direct reports, an asset.
- Experience with accounting, payroll, and payable programs like QuickBooks, Payworks, Plooto, and Dext are assets.
- Experience with fundraising platforms and Donor Management Systems (DMS), such as raisin and Donor Perfect, are assets.
- Pension plan experience is an asset.

**Knowledge, Skills, and Abilities**
- Excellent interpersonal skills including the ability to work effectively in a team environment and to exhibit courtesy, tact, and diplomacy in dealing with the public, and other members of staff. Ability to adhere to confidentiality requirements at all times.
- Possess a high degree of integrity due to exposure to and coordination of confidential and/or sensitive information.
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