Maintenance Administrator

6 months ago

Edmonton, Canada Westcorp Inc. Full time

Join the Westcorp Team:
Working in property management is not just a job. It is a lifestyle dedicated to bettering people's lives where we are the "caretakers" of people's homes. Do you love working with a team and providing exceptional administrative support? If so, we are looking for you and would love to talk to you.

**Who You Are**:

- You have strong organizational skills and pay attention to detail.
- You communicate effectively by listening and through verbal and written communication.
- You have strong teamwork skills since you are responsible and supportive.
- You excel at customer service as you possess skills such as patience and empathy.
- You manage your time expectations by balancing and planning tasks.

**Primary Key Responsibilities**:

- Administration of maintenance-related activities (i.e., enter work orders, purchase orders, complete and deliver notices to enter, etc.).
- Support the Maintenance Manager, maintenance team, and contractors to ensure turnover suites meet market-ready deadlines.
- Monitor pending work orders to ensure timely completion.
- Follow up with residents after maintenance completion where necessary.
- Perform purchasing responsibilities within your authority level.
- Maintain an organized office space at all times, including accurate and up-to-date contact lists and systems.
- Ensure local, provincial, & federal laws and regulations are observed in the community.
- Execute all work safely and professionally in compliance with Occupational Health and Safety Legislation.
- Ensure comprehension and compliance with the Residential Tenancies Act in all procedures and Westcorp Playbook policies.
- Perform other projects and duties as assigned or required by the Maintenance Manager.

**Required Skills and Abilities**:

- Strong administrative abilities.
- Experience in a similar type of role of maintenance administration to ensure successful execution of suite turnover and building maintenance.
- Must be highly organized, results-oriented, and can work in a high-energy, multi-functional team environment.
- Proficient computer skills and knowledge of Microsoft Office (Word, Excel, Teams, and Outlook).
- Knowledge of Yardi and Sharepoint is an asset.
- Possess exceptional English communication skills (verbal, listening, and written).
- Must be flexible and willing to adapt to changing priorities, as required.
- Strong interpersonal and analytical skills.
- Possess sensational customer service philosophy.
- A high degree of professionalism and dedication to self, co-workers, and clients.
- Excellent time management skills and the ability to prioritize work.
- You are flexible and can work outside of regular business hours as required by business needs (i.e., month-end).
- Appearance must be neat, clean, and professional.
- A security clearance is required upon offer of employment.

**Working at Westcorp**:
Headquartered in Edmonton, Westcorp Property Management Inc. is a vertically integrated company that creates, invests in, and manages residential, commercial, and hotel properties. Westcorp operates in Edmonton, Calgary, Kelowna, Bonnyville, and Michigan in the United States and is committed to significant growth in the coming years. Based on its existing development land holdings, Westcorp confidently expects to double the size of its portfolio in the next 5-7 years.

Westcorp is proud to be an equal-opportunity workplace and affirmative-action employer. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, or veteran status.

Westcorp employs 200 people with decades of combined, extensive and successful experience. We provide our employees with a work environment that promotes professional and personal development.

Our approach to employee attraction and retention is straightforward: We want the best of the best. To attract the 'best of class and the best new entrants to the real estate field, Westcorp provides:

- Our Westcorp Values of Integrity, Vitality, Accountability, Results, Collaboration, Learning, and Innovation
- Competitive wages
- Comprehensive benefits package including a Health Spending Account
- Employee assistance program
- Career plan
- Recognition programs
- Professional development learning
- An exceptional work environment
- A mentoring culture

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