Fleet Maintenance Administrator

1 week ago

Edmonton, Canada Driving Force Vehicle Rentals, Sales and Leasing Full time

The Driving Force Inc. is currently seeking a Fleet Maintenance Advisors to join our Fleet Solutions team in Edmonton, AB. The Fleet Maintenance Advisors will provide administrative support as a part of the Fleet Central Maintenance team through data analysis, KPI monitoring, invoice processing and applicable system entry updates based on the results. This role requires high attention to detail and accuracy, as well the ability to utilize multiple systems and data to determine solutions to department invoicing concerns. The role will provide transactional support to the Maintenance Advisors and Damage Recovery Department during times of high volume of invoice and Work Order (WO) issuing.


At the Driving Force Inc., we prioritize the professional growth and personal well-being of our team members. Join our team, you will immerse yourself in a supportive environment devoted to your success and overall welfare, even amidst the fast-paced environment of our most frequent locations.


Why work with us?

  • You are valued and supported with competitive pay and benefits, such as extended health coverage, dental benefits, and a personal spending account.
  • We prioritize your team’s well-being by offering various perks, including a 50% discount on rentals at any DRIVING FORCE location and a company matched savings and emergency funds program for your future security.
  • We emphasize work-life balance, offering 3 weeks of accruable vacation, a flexible work arrangement, and wellness programs for personal and family focus.
  • We are commitment to your growth with our inclusive and enjoyable company culture that allows career advancement through hands on training and opportunities for career progression within the organization.
  • You will experience a vibrant and cooperative work atmosphere, along with the chance to collaborate with a forward-thinking team in the automotive sector.


What You’ll Do:

  • Provide administrative support by uploading invoices from Concur to Maintain with accuracy.
  • Submit matched invoices into work orders (WOs) and resolve issues with aging invoices.
  • Issue Purchase Orders (POs) for minor repairs and oil changes as needed.
  • Create spreadsheets to track invoicing trends and conduct data analysis using Excel.
  • Monitor KPIs and prepare monthly performance reports for management.
  • Respond to vendor inquiries promptly and coordinate with the Fleet Maintenance team.
  • Maintain positive vendor relationships to ensure timely maintenance services.


What You’ll Need:

  • High School Diploma or equivalent; Post Secondary in Office Administration preferred.
  • Minimum 1 year of experience in the automotive industry is a plus.
  • Proficiency in Microsoft Excel and advanced knowledge of Microsoft Office.
  • Strong problem-solving skills and the ability to adapt to new software.
  • Self-directed with strong attention to detail and multitasking abilities.
  • Excellent interpersonal and communication skills.
  • Strong organizational skills; bilingual in French and English is an asset.


The Driving Force Inc. is an equal opportunity employer that embraces diversity in the workplace and encourages applications from qualified women, men, visible minorities, aboriginal peoples, and persons with disabilities. We welcome applications from all interested individuals; however, only those candidates selected for an interview will be contacted.

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