Administrative Assistant

7 days ago

New Glasgow, Canada Government of Nova Scotia Full time

**Competition #**: 44608
**Department**: Community Services
**Location**: NEW GLASGOW
**Type of Employment**: Permanent
**Union Status**: NSGEU - NSPG
**Closing Date**: 02-Dec-24 (Applications are accepted until 11:59 PM Atlantic Time)
About Us
At the Department of Community Services (DCS), we are a large and diverse department providing a broad portfolio of programs and services including Child and Family Wellbeing (CFW), Employment Support Services(ESS), Income Assistance (IA), Homelessness and Supportive Housing, and Disability Support Program (DSP).
Through our services, we advocate and help vulnerable Nova Scotians be independent, self-reliant, and secure. We work collaboratively across the province with a strong dedicated network of support and staff, to achieve desired and shared outcomes for all.
About Our Opportunity
As a Secretary, you will be at the heart of our department's administrative engine, ensuring seamless operations and providing vital support to our staff.
You'll be the welcoming face at the front desk, assisting visitors and stepping in as a reliable backup for your fellow clerical team members. If you're enthusiastic about maintaining efficiency and making a positive first impression, we invite you to be a key part of our team.
Primary Accountabilities
This role is diverse, requiring your efficiency, confidentiality, and adaptability in a fast-paced environment. Your contributions will be integral to meeting tight operational deadlines and ensuring the smooth flow of our operations. Key responsibilities of yours include:
Maintaining and organizing files using the STAR/STOR system, ensuring information retrieval is swift and accurate.
Document management, including faxing, copying, scanning, and filing.
Responding to Freedom of Information and Protection of Privacy (FOIPOP) requests by promptly retrieving the necessary information to facilitate requests.
Processing incoming and outgoing mail efficiently.
Responding to general inquiries and routing calls to the appropriate contacts.
Ensuring discretion when typing a range of documents, including confidential correspondence and reports, and entering client notes into the Integrated Case Management System (ICM).
Ensuring files and documentation are organized and up-to-date.
Scheduling meetings and managing calendars to keep operations on track.
Qualifications and Experience
You will have a one (1) year business course plus a minimum of two (2) years of related experience, or an equivalent combination of training and experience.
You thrive in a team-oriented environment, readily stepping in to support colleagues and displaying a proactive approach. You are proficient in Microsoft programs such as Word, PowerPoint, Outlook, Excel, or equivalent office software. Your ability to navigate these tools efficiently is crucial to your role. You're comfortable working autonomously in a fast-paced, challenging work environment and manage tasks effectively. Demonstrating a high degree of tact and diplomacy is second nature to you, especially when dealing with sensitive issues. Meticulous organization is your forte and your keen eye for detail ensures nothing slips through the cracks. You demonstrate an ability to build and maintain positive working relationships and collaborate effectively.
While not required, familiarity with the Integrated Case Management (ICM) system would be a valuable asset.
We will assess the above qualifications and competencies using one or more of the following tools: written examination, standardized tests, oral presentations, interview(s), and reference checks.
Equivalency
We recognize equivalent combinations of training, education, and experience, providing opportunities for individuals with diverse backgrounds to contribute their skills and expertise. Equivalencies include, but are not limited to:
Three (3) years of related experience
A related two (2) year diploma and one (1) year of experience
A related bachelor's degree

**Benefits**:
Based on the employment status and union agreement, the Government of Nova Scotia offers its employees a wide range of benefits such as a Defined Benefit Pension Plan, Health, Dental, Life Insurance, General illness, Short and Long Term Disability, Vacation and Employee and Family Assistance Programs. For information on all our Benefit program offerings, click here: Benefits for government employees.
Working Conditions
Most of your time is spent in a comfortable office setting. Occasionally you may need to move or lift objects such as boxes or files. You will have daily contact with the public, various Government Departments as well as other local Agencies.
Your normal work week is 35 hours/week, 7 hours/day. You may need to work flexible and adjusted work hours, as required.
What We Offer
Career Development where you have access to career guidance, tools, resources, and ongoing training for every stage of your career.
Engaging workplace. Our Employees feel valued, respected, connected,

  • Administrative Assistant

    2 months ago

    New Glasgow, Canada Province of Nova Scotia Full time

    **Department**:Justice **Location**:NEW GLASGOW **Type of Employment**:Permanent **Union Status**:Exclusion - Non Union - NSPG **Closing Date**:25-Oct-24 (Applications are accepted until 11:59 PM Atlantic Time) **About Us**: The Correctional Services division of the Department of Justice is responsible for the administration and operation of community...

  • Administrative Assistant

    1 month ago

    New Glasgow, Canada Government of Nova Scotia Full time

    **Competition #**: 44330 **Department**: Justice **Location**: NEW GLASGOW **Type of Employment**: Permanent **Union Status**: Exclusion - Non Union - NSPG **Closing Date**: 25-Oct-24 (Applications are accepted until 11:59 PM Atlantic Time) About Us The Correctional Services division of the Department of Justice is responsible for the administration and...

  • Administrative Assistant

    6 months ago

    New Glasgow, Canada Grant Thornton Full time

    **Who we are** You know those big cities that still feel like small towns? Where everyone’s friendly and helps each other out? That’s like Grant Thornton. Except here we’re all professionals and there isn’t a mayor or a general store. What we’re trying to say is that we’re a large and growing professional services firm that still feels like a...

  • Administrative Assistant

    2 months ago

    New Glasgow, Canada Province of Nova Scotia Full time

    **Department**:Community Services **Location**:NEW GLASGOW **Type of Employment**:Term **Union Status**:NSGEU - NSPG **Closing Date**:09-Oct-24 (Applications are accepted until 11:59 PM Atlantic Time) **About Us**: At the Department of Community Services (DCS), we are a large and diverse department providing a broad portfolio of programs and services...

  • Administrative Assistant

    5 months ago

    New Glasgow, Canada Government of Nova Scotia Full time

    **Competition #**: 43313 **Department**: Community Services **Location**: NEW GLASGOW **Type of Employment**: Temporary **Union Status**: NSGEU - NSPG **Closing Date**: 01-Jul-24 (Applications are accepted until 11:59 PM Atlantic Time) About Us At the Department of Community Services (DCS), we are a large and diverse department providing a broad...

  • Administrative Assistant

    5 months ago

    New Glasgow, Canada Province of Nova Scotia Full time

    **Department**:Community Services **Location**:NEW GLASGOW **Type of Employment**:Temporary **Union Status**:NSGEU - NSPG **Closing Date**:01-Jul-24 (Applications are accepted until 11:59 PM Atlantic Time) **About Us**: At the Department of Community Services (DCS), we are a large and diverse department providing a broad portfolio of programs and...

  • Administrative Assistant

    5 months ago

    New Glasgow, Canada Province of Nova Scotia Full time

    **Department**:Community Services **Location**:NEW GLASGOW **Type of Employment**:Permanent **Union Status**:NSGEU - NSPG **Closing Date**:06-Sep-23 (Applications are accepted until 11:59 PM Atlantic Time) **About Us**: At the Department of Community Services (DCS), we are a large and diverse department providing a broad portfolio of programs and...

  • Accounts Receivable Administrator

    6 months ago

    New Glasgow, Canada Crombie REIT Full time

    Headquartered in New Glasgow, NS, Crombie is an integrity-driven, caring, and purpose-built organization. It’s why we’ve been voted one of Atlantic Canada’s Top Employers year after year. Here are a few more reasons why we all love where we work: - Flexible, hybrid work schedules and locations; - Funding assistance for professional dues and furthering...

  • Financial Operations

    4 weeks ago

    New Glasgow, Canada Sullivan Fuels Limited Full time

    Sullivan Fuels, a family-owned company specializing in heating oil deliveries, service, and installations, is seeking a new team member with a positive, outgoing attitude! The Financial Operations & Payables Administrator is responsible for a variety of financial and administrative tasks, including: - Processing vendor invoices. - Ensuring timely payments...

  • Pta-physiotherapy Assistant

    7 months ago

    New Glasgow, Canada Lifemark Health Group Full time

    **Physiotherapy Assistant - New Glasgow-East River Dr** We are seeking a **Full-time Physiotherapy Assistant** to join our team! As a **Physiotherapy Assistant** at Lifemark, you are an important member of our clinical team. You are responsible for assisting with client care as directed by a Physiotherapist and for the maintenance and cleanliness of the...

  • Continuing Care Assistant

    5 months ago

    New Glasgow, Canada SpeedStaff Medical Full time

    Accommodation and Travel Paid for! DUTIES Provide support and assistance to individuals in need of care - Assist with personal care tasks such as bathing, grooming, and dressing - Help with meal preparation and feeding - Perform light housekeeping duties to maintain a clean and safe environment - Provide companionship and engage in meaningful activities...

  • Sentence Administrator

    5 months ago

    New Glasgow, Canada Province of Nova Scotia Full time

    **Department**:Justice **Location**:NEW GLASGOW **Type of Employment**:Casual **Union Status**:Exclusion - Non Union - NSPG **Closing Date**:14-Jun-24 (Applications are accepted until 11:59 PM Atlantic Time) **About Us**: The Correctional Services Division of the Department of Justice is responsible for the administration and operation of community and...

  • Loans Administrator

    2 months ago

    New Glasgow, Canada Ulnooweg Full time

    **Application deadline: Oct 11,** **2024** **Location**: This position is based in Millbrook Nova Scotia and requires in-office attendance. **Recruitment Statement** In accordance with the Indigenous Employment Preference Policy of the Canadian Human Rights Commission, preference will be given to qualified Indigenous applicants. Therefore, we encourage...

  • Property Assistant

    1 month ago

    New Glasgow, Canada Patterson Law Full time

    We are seeking an experienced legal administrative professional to join our team as **Property Assistant**. The Property Assistant, through the direction of the Property Lawyers, will assist in all aspects of the file to ensure excellent client service and smooth and efficient workflow. **Location**: New Glasgow **Work Schedule**: Standard work hours are...

  • Administrative Assistant

    2 months ago

    New Westminster, Canada Vancouver Island Business Enterprises Full time

    **Administrative Assistance Position**: Vancouver Island Business Enterprises (VIBE) currently has a vacancy for an administrative assistant. The primary accountabilities for this position consist of providing administrative support to the Property Managers and Director of Operations. The position requires you to be a creative problem solver, have good...

  • Administrative Assistant

    1 month ago

    New Westminster, British Columbia, Canada beBee Professionals Full time $30,000 - $45,000

    beBee Professionals is seeking a skilled Administrative Assistant to join our team in New Westminster, Canada. As a key member of our front-line staff, you will be responsible for providing administrative support, managing incoming calls, and performing various tasks to ensure seamless office operations.Key Responsibilities:Provide administrative support to...

  • Administrative Assistant

    5 months ago

    New Liskeard, Canada Temiskaming Hospital Full time

    Working as an integral member of the Corporate Services team, the Administrative Assistant will provide efficient and confidential administrative support to the Chief Financial Officer, Chief Operating Officer and Corporate Services Team while ensuring the day-to-day operations are managed, coordinated, and performed. As an Administrative Assistant, you...

  • Pharmacy Assistant Ii

    5 months ago

    New Glasgow, Canada Lawtons Full time

    **Requisition ID**:179874 **Career Group**:Pharmacy Careers **Job Category**:Retail - Pharmacy **Travel Requirements**:0 - 10% **Job Type**:Part-Time **Country**:Canada (CA) **Province**:Nova Scotia **City**:New Glasgow **Location**:2577 Long Term Care Lawtons Pharmacy **Postal Code**:B2H 3S3 Sobeys Inc. is a growing Canadian company. We are a market...

  • Administrative Assistant

    4 weeks ago

    New Westminster, British Columbia, Canada Alliance Motor Cars Ltd. Full time

    Job Title: Administrative AssistantJob Summary: We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Alliance Motor Cars Ltd. as a General Office Worker. The successful candidate will be responsible for providing administrative support to our team, including tasks such as typing and proofreading correspondence,...

  • Administrative Assistant

    3 weeks ago

    New Westminster, Canada Fraser Health Full time

    Salary range: The salary range for this position is CAD $29.30 - $38.45 / hour Why Fraser Health?: Curious to learn what it’s like to work here? **Connect with us!** Detailed Overview: **Supporting the Vision, Values, Purpose and Commitments of Fraser Health including service delivery that is centered around patients/clients/residents and...