Library and Information Assistant

2 months ago

Burnaby, Canada British Columbia Institute of Technology (BCIT) Full time

BCIT’s
- **Library Services** department is seeking a
- **temporary**
**, full-time (1.0**
**FTE**
**) Library and Information Assistant**. This position provides core front-line library service in-person and / or virtually including Circulation, Student Library Accounts, BCIT student identification cards, Course Reserves, general instruction on circulating equipment and technical support. Regularly uses and stays current on Banner, Integrated Library System (various modules), and digitization software such as Word Press. Answers general questions and supports librarians in providing information services and access to print and digital resources at the reference desk. Answers general copyright questions and provides copyright information/guidelines to faculty and staff. Maintains physical library collections, reserve collection and course outlines in print and digital form and conducts metadata creation for digitization projects such as Open Education. Provides assistance to Technical Services. Orders and maintains supplies for Burnaby library.**Duties & Responsibilities**

**DUTIES**
***
**AND**
***
**RESPONSIBILITIES***:
**Conducts duties as they pertain to Information Services, such as**:

- Provides counter services for students, staff and faculty.
- Answers general information questions and provides reference assistance to local and distance users in multiple modalities, and settings using a wide range of resources in varying formats.
- Accessing library materials/equipment, managing library accounts, room bookings
- Supports/liaises with faculty and librarians for creating and maintaining the course reserve collection and materials.
- Supports faculty in the maintenance and creation of course outlines.
- Fulfill alumni and other institutions requests for historical course outlines.
- Processes library materials, serials/journals, claims missing or late issues.
- Maintains physical collections: shelving, removing weeded items, collection inventory, damaged items needing repair.
- Supports other library departments such as interlibrary loan (materials handling); Technical Services; Marketing, assists with displays and events; Media Works, assists with equipment demonstrations; assists librarians with monthly day-care story time.
- Responsible for opening and closing the library and works independently evenings and weekends.
- Maintains records in Library Information System, Banner and AMAG
- Refers and assists students to access BCIT’s student services departments and to navigate the campuses.

**Provides assistance in**
**BCIT**
**Student ID Cards duties, including**:

- Creates and distributes student identification cards as per institute standards
- Liaises with Campus Safety and Security over lost cards.

**Supports Technology services, including**:

- Provides back-up for Media works specialists assisting students with frequently used equipment such as 3D printers and AR/VR equipment both in person, remotely, and at events/demos
- Demonstrates how to use equipment such as iPADs, laptops, printers, copiers and scanners.

**Conducts Digital Services tasks by**:

- Scanning and digitizes BCIT’s historical course outline collection, adding metadata tags and uploading to information and archival digital repositories;
- Digitization and conversion of documents to be uploaded to Open Education platforms using Wordpress and other electronic publishing services.

**Supports the Financial administration of various tasks, such as**:

- Assisting students with card balances and online credit financial transactions in the Papercut printing system.
- Cash/electronic collection of fines/fees,
- Performs daily cash balancing and reconciles cash balance for bank deposits.
- Liaises with Finance Dept. regarding library fines/fees on student accounts.
- Reconciles library procurement cards, and invoices against Cognos reports.

**Other Administrative duties include**:

- Manages office supplies for all campus libraries.
- Supports the PS Supervisor with copyright access and permissions for the institute.
- Statistics - maintains circulation, collections and library usage statistics.
- Collaborates with Facilities, Logistics, and Security re building maintenance and safety & security issues.
- Sorts department mail.
- Manages room bookings for group study in the institute and events in the library.
- Reviews, maintains and ensures communication and consistency of library policies and procedures.
- Works collaboratively with colleagues in all Library departments and with other BCIT departments
- Participates in library committees, meetings, training and events.
- Participates as fire wardens and as part of library emergency services plans.
- Provides emergency back-up and vacation coverage at other campus libraries.
- Undertakes related duties as assigned, consistent with the job grade of this position.

**Qualifications**

**QUALIFICATIONS***:
**Definition**:
The qualifications section for this position was deve

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