Secretary-treasurer, Committee of Adjustment

2 weeks ago

Oakville, Canada Town of Oakville Full time

**Job Details**:
Full Time (CUPE 1329)

**Posting Status**:
Open to all current Town of Oakville employees and external applicants

**Closing Date**:
Applications for this position must be received at oakville.ca by no later than 11:59 pm on **June 26, 2024.**

***

**We offer**:

- A hybrid work schedule
- A defined benefit pension plan (OMERS)
- Comprehensive health plan complemented with life and

disability insurance
- A progressive work environment that promotes a work/life balance and strives to be a great place for great people to do great things

Reporting to the Manager of Zoning and Committee of Adjustment and working in collaboration with the Assistant Secretary-Treasurer, this position is responsible for the administration of all aspects of the Committee of Adjustment, ensuring compliance with statutory requirements and Town policies and procedures.

**Responsibilities**:

- Draft and circulate applicable notices in accordance with the legislated requirements
- Plan annual schedule of hearings
- Provide advice, interpretation, clarification, direction and technical assistance to the Committee Members, Members of Council and staff
- Transcribe proceedings into minutes
- Prepare and compose clear and concise written decisions and conditions set out by the Committee in accordance with regulations and policies
- Accept and process appeals to the Ontario Land Tribunal (OLT), prepare required notices and documentation for filing appeals and attend OLT hearings as required
- Complete the consent process after decisions and ensure all conditions have been satisfied
- Manage all forms, correspondence and reports related to the COA
- Provide Committee Members orientation training
- Provide functional and technical guidance and advice to Assistant Secretary-Treasurer
- Perform other duties as assigned

**Qualifications**:

- Successful completion of a 3-year Community College Diploma in Planning, Public Administration or any other related discipline
- Successful completion of the Ontario Association of Committees of Adjustment & Consent Authorities (OACA) course “Primer on Planning” would be considered an asset
- Accredited Committee Secretary-Treasurer (ACST) designation with the OACA would be considered an asset
- Detail oriented with prior experience reviewing surveys, reference plans, site plans and architectural drawings, coupled with a working knowledge of Zoning By-laws, Planning Act, Official Plans and other applicable statutes and regulations
- Ability to work independently and under pressure in order to meet deadline requirements as well as the ability to communicate effectively and professionally with members of Council, Committee Members, staff, applicants, lawyers, architects, designers and the public is essential
- Able to provide their own personal vehicle for performing job duties/corporate business; transportation costs for corporate business will be reimbursed at Town rates
- Proficient computer skills with working knowledge of eScribe, AMANDA, ArcGIS, Zoom Webinar, and Microsoft 365
- Hours of work for this position must be flexible to accommodate evening hearings

**DATED**: June 11, 2024

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