Office and Human Resource Manager

3 weeks ago

Kentville, Canada Portal Youth Outreach Association Full time

The Office Manager will create, develop, and maintain administrative systems and HR supports for all programs of the Portal Youth Outreach Association. Systems will streamline the collection of data, client privacy and for the empowerment of the staff team. Maintenance of the administration will be carried out with the attention to detail and the changing environment of a dynamic organization.

**Responsibilities**

**Office Management Responsibilities**:
1. Improve and maintain systems for donations, donor records, and recognition according to organizational priorities.

2. A streamlined system for working onsite and offsite for all employees and volunteers.

3. Maintain ongoing statistical collection according to funding and association program goals.

4. Oversee the maintenance of relationships with vendors and systems for accounts, utilities and banking to increase the capacity and independence of clients

5. Maintain onsite and cloud systems for client records, release of information, and associated reports

6. Assist management and staff with creation of forms, reports, and publication materials

7. The inflow and outflow of all physical and electronic communication for the organization

8. Purchase and maintain inventory of office and program supplies.

9. Provide support in the maintenance of the website and social media presence

**Human Resource Management**

10. Maintain staff and volunteer HR records: police checks, child abuse records, and employee contracts.

11. Provide overall administration of the health and group RRSP plans

12. Maintain records on staff attendance, vacation, sick and lieu time.

13. Provide support in the maintenance of the Case Management system, website, and social media.

14. Provides the system and framework for best HR practices and management of staff.

15. Oversees the performance review process with Manager and program supervisors.

16. Oversees all job postings, hiring, and onboarding.

17. Coordinates the staff training and development plan for the organization.

18. Oversees the progressive discipline process.

19. Works in partnership with the Cultural Connector for an integrated equity, inclusion, and safe cultural practices with staff.

**Requirements**:
1. A post secondary degree or diploma in related field
- Business Management, Human Resource Management, Community Development, and/or Social Services.

2. Training and/or experience in Human Resource Management and Office Administration.

4. Experience in working in a community-based setting; personal life experiences are a definite asset.

5. A grasp on their own personal story and experience, having worked through their own trauma, addictions, or emotional challenges as it related to the work with vulnerable people.

6. Knowledge and understanding of youth, family, community, social and historical factors, discrimination, trauma, and its impact on youth development.

7. Knowledge, understanding and experience in working with culturally and socially diverse populations.

8. Demonstration of experience in working from a strengths-based and relationship-based perspective.

9. A valid driver's license and access to a reliable vehicle may be required.

**Salary**: $52,000.00 per year

**Benefits**:

- Casual dress
- Dental care
- Employee assistance program
- Extended health care
- Flexible schedule
- Life insurance
- On-site parking
- Vision care

Schedule:

- Monday to Friday
- Weekend availability

Ability to commute/relocate:

- Kentville, NS: reliably commute or plan to relocate before starting work (required)

**Education**:

- Bachelor's Degree (preferred)

**Experience**:

- Office Management: 5 years (required)
- HR Management and Coaching: 5 years (required)

Work Location: One location

Application deadline: 2023-04-07
Expected start date: 2023-04-14

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