Document Control Clerk

3 weeks ago

Vancouver, Canada RJC Engineers Full time

Specializing in structural engineering, building science, structural restoration, structural glass engineering, parking facility design and building energy modelling, RJC Engineers (RJC) is one of Canada’s leading engineering firms. Recognized as an exceptional workplace, we mentor the next generation of Canada’s ‘best and brightest’ engineers and technologists. With offices and expertise across Canada, we challenge our people to push technical boundaries and provide leadership in our fields of practice, while providing services for clients and projects nationwide

We believe in taking care of our people and help them realize their full potential. RJC offers the opportunity to work in an engaging team environment where you will work on exciting and challenging projects, discover new and developing technologies, practices and techniques and where you will flourish in a culture of continuous learning and collaboration. Working under the guidance of leading technical specialists who broadly share their expertise, you will get to fine tune your skills and cultivate your expertise while being given the opportunity to pursue your professional goals.

This role will work with project engineers to lead document and information management of all projects during construction as well as assist in the construction administration of projects with local staff. A strong ability to support a team is required, as is the ability to interact and communicate with clients and contractors. Excellent writing skills and fluency with Electronic Document Management Systems (EDMS) like Newforma, Procore, Excel, as well as Bluebeam are needed in this role; as is a desire and willingness to learn new software and develop tools and processes. A document control, library tech, or records management background would be an asset, along with a passion for the construction industry. Must be able to support multiple (40+) projects at any given time.

**Key Responsibilities**:
Duties include, but are not limited to:

- Point of contact for questions about the document management process and workflows, as well as for various projects, training of staff, explaining EDMS tools, & providing resources
- Setting up distribution lists in Newforma, uploading submittal checklists, tracking CA budgets
- Coordinating internal and external deliverables with Contractors, Clients and Engineers for multiple projects
- Participating in building and developing Client and Contractor relationships
- Logging & tracking Submittals, RFIs, SSIs and other project documents while adhering to RJC quality standards
- Functioning as prime contact for smaller scope projects. Independent coordination of smaller scale projects with internal & external individuals
- Tracking deliverables and dates related to project close-out

**Professional Qualifications**:
EDUCATION:

- Certificate/diploma from a project administration, library technology, or records management program is considered an asset.

EXPERIENCE:

- 2-5 years previous office experience, preferably in a busy professional environment such as engineering, construction, architectural or another project oriented environment

SKILLS**:

- Excellent written and verbal communication skills
- Comfort with databases, basic coding, Excel and Excel formulas
- Ability to take initiative with problem solving and “thinking outside the box”
- Prioritization of competing deadlines/requests (internal and external), ability to multi-task and stay focused
- Strong organizational skills
- Intermediate to advanced skill levels with Excel, Adobe Acrobat, BlueBeam, Procore, Onware, Sharepoint, Aconex and Newforma
- Focused attention on detail and accuracy
- Fast learner with a desire to grow professionally and personally
- Collaborative and communicative team player, but with ability to work independently under direction
- Able to manage expectations of senior staff and multiple priorities
- Positive and respectful attitude

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