HR Assistant/training Coordinator

3 weeks ago

Belleville, Canada City of Belleville Full time

**Job Details**:HR Assistant/Training Coordinator****:

- Job Details

**Open Date**
- Feb 01 2023 - 03:32:00 PM**Close Date**
- Feb 22 2023 - 04:30:00 PM**Position Title**
- HR Assistant/Training Coordinator**Posting Type**
- Temporary, Full-Time**Posting Status**
- Active**Position Length**
- Temporary, Full-Time**Department Group**

**Hours per Week**
- 35 hours per week; Monday to Friday 8:30 a.m. to 4:30 p.m. with additional hours**Department**
- Human Resources**Openings**
- 1**Education**
- College Diploma**Experience**
- 2 years**Location**
- 185 Pinnacle St. Belleville**Competition**
- SV23-07**Salary Range**
- $58,387 - $69,509**Description**:
**HR ASSISTANT/TRAINING COORDINATOR (12-18 Month Contract)**

The City of Belleville, known as the ‘Friendly City’, is located at the mouth of the Moira River where it meets the picturesque Bay of Quinte. Experience world-class fishing, boating, cycling and walking along approximately 14 kilometers of waterfront trails. Situated between Toronto and Montreal, and less than one hour from the U.S. border, the City truly is at the center of it all.

**PURPOSE AND SCOPE**

We are looking for a highly motivated and initiative-taking individual who loves change-management environments to join our Human Resources Department in the position of _HR Assistant/Training Coordinator._

This position is responsible for providing human resources administrative support for the day-to-day operations of the Human Resources Department primarily in the areas of recruitment & selection, and employee & labour relations. The role will provide secondary support to the areas of compensation & benefits and to organizational wellness, health and safety, with administrative support to the Director of Human Resources or designate as well.
- *This vacancy is to cover a 12-18 month parental leave*_

**KEY ACCOUNTABILITIES AND RESPONSIBILITIES**:
**Administrative/Technical Support**
- Performs administrative, technical and clerical duties in a highly confidential environment
- Provides reception/telephone support to Human Resources by screening incoming telephone calls, receiving Department visitors, answering inquiries from the public and staff or directing inquiries to appropriate individuals within the department.
- Opens, sorts, distributes and files incoming correspondence, including private and confidential material.
- Records and monitors status of temporary employment information.
- Conducts, analyzes survey data and completes surveys for various external associations.
- Conducts Policy research to assist with Policy development and revisions
- Handles confidential and labour relations correspondence.
- Prepare and maintain files and tracking system for grievances.
- Responsible for processing cheque vouchers and purchase orders.
- Responsible for maintaining an adequate inventory level of office supplies by monitoring supply inventory, identifying supply needs and ordering.
- Assists with recruiting administrative activities as required.

**Training**
- Assist the Department with coordination of training programs (i.e. training packages, room bookings, refreshments, attendance records, etc.)

**HRIS**
- Initiates performance appraisal forms for completion and monitors return from appropriate department.
- Produce HRIS reports as required.
- Enters new hires into various HR systems.

**Employee Awards Program**
- Manages the employees’ awards program and retirements by ordering, picking up and distributing the gifts and retirement gifts.

**Other**:

- Provides secondary support to other HR functional areas and the Human Resources Assistant, as required
- Provides administrative support to the Director of Human Resources, as required

**_Note:_**_ Above duties are representative of a typical position and are not to be construed as all-inclusive._**

**EDUCATION/SPECIALIZED TRAINING/SKILLS**:

- Two year accredited college diploma in business administration or human resources management. University Degree is preferred.
- Extensive knowledge Microsoft programs including Word, Excel, Powerpoint and Outlook.
- Prior experience working in Financial, HRIS, and ATS systems, such as Vadim/ iCity, InfoHR, Parklane, RecruitRight etc.
- Excellent organizational, time management, communication and interpersonal skills.
- Excellent customer service skills.
- Valid Class G Driver’s license and access to a vehicle preferred.

**WORK EXPERIENCE**:

- Two (2) years administrative experience, preferably in a municipal government setting.
- Previous experience in a human resources role would be considered an asset.
- Experience dealing with private and confidential information.

**WHAT’S IN IT FOR YOU**:

- 4% vacation pay in lieu of benefits, due to the temporary nature of the role
- Eligible for OMERS pension plan enrollment, with employer-matched contributions
- Opportunity to join a fast paced, progressive, change management environment with opportunities for exciting project involvement

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