Secretary - Admissions/esd

**ADMISSIONS/ESD**

**Directors: Darren Becker, Mathieu Canavan**

**Qualifications**:
Hold a Diploma of Vocational Studies in Secretarial Studies, a Secondary School Diploma or a diploma or an attestation of studies recognized as equivalent by the competent authority.

**AND**

Have a basic knowledge of office automation.

**Other Requirements**:

- Knowledge of AESOP, GPI, JADE, payroll, and admission and registration procedures is an asset
- Fluent in English and French
- Ability to maintain student records
- Very strong attention to detail essential
- Excellent communication and interpersonal skills
- Able to work autonomously with mínimal supervision
- Strong problem-solving skills
- Must be bilingual
- Excellent knowledge of Microsoft Word and Excel
- Excellent knowledge of Google Apps for Education, particularly Google Drive, Google Docs, Google Calendar and Google sheets, is essential
- Ability to work collaboratively in a team
- Ability to multi-task
- Act as a liaison for various outside organizations and groups
- Must be willing to work additional hours during busy periods including some evenings

**Nature of the work**:
The principal and customary work of the employee in this class of employment consists in assisting one or more persons in carrying out secretarial tasks.

**Daily Tasks/Dossiers**:

- Tasks related to ESD_
- Uploading workshops on SSO
- All purchasing
- Producing release forms for teachers
- All research projects (database, follow-up)
- Assisting the assistant director (booking rooms, ordering food etc.)
- Supporting consultants (photocopying, collating etc.)
- He/she will be asked to manage the Guidance website, and to review and update school social media posts
- Manage scheduling of appointments for Student Services team
- Tasks related to Admissions_
- Greet parents, direct them to appropriate Admissions clerk
- Open and distribute mail
- Meet with parents requesting interboard agreements
- Ensure office supplies, forms, etc. are well stocked
- Work on temporary files whose eligibility will expire in June of that year - pull files, check in JADE and call parents to come in to renew
- Create and maintain home schooling files; in coordination with ESD, follow up with parents requesting materials/resources
- Work on files of eligible students (verify permanent codes, check documents, etc.)
- Print proofs of eligibility for schools, Prepare files for Archives and other general office duties