Document, Records, and Information Control Manager

6 months ago

Toronto, Canada STOITECH Full time

**_Are you a skilled and experienced document controller, confident in your ability to oversee document management and engage with a global team? _**
- Our client, a breakthrough Artificial Intelligence health tech company is looking for someone like you to be their _Document, Records, and Information Control Manager _. Working at the downtown Toronto headquarters, this individual will make a substantial impact on electronic content management across the entire global organization. _

Behind this company is a dedicated team of top physicians, healthcare executives, data scientists, and AI specialists who have been hard at work since 2019. Their mission? To empower everyone, everywhere, with the data-driven insights required to make well-informed healthcare decisions.

**Document Control Manager - Toronto Office**

**Base**:Competitive

**Bonus**:A generous year-end bonus, based on performance

**Benefits**:Full benefits, including medical, dental, and vision insurance

**Position**:Full-Time, Permanent

**Location**:Toronto (In-Office)

**About The Role**

“Document Control Manager” is a key role in managing the development, implementation and maintenance of an information governance program and an enterprise content management system to ensure the protection, security, compliance and sustainability of controlled documents and records. This position will support and integrate privacy and security compliance (e.g., HIPAA, GDPR), including best practices in the development and maintenance of our client's controlled documentation while maintaining information integrity and quality.

A key administrator of information management, this role is responsible for document system set-up, providing day-to-day functional support, training, and managing the development, implementation and maintenance of information policies, procedures and records to ensure accuracy, quality, security and accessibility of information. This function maintains the company’s document control standard and adherence to record retention and disposal requirements, and safeguards.

This role reports directly to the the VP, Global Compliance.

**Responsibilities**

**Document Management System Oversight**
- Manage the document management system across the enterprise. You are responsible to ensure the creation, maintenance, and storage of all controlled documents. Done in collaboration with Compliance, Senior Management, and other stakeholders.
- Review the document management system to ensure compliance with standards and best documentation practices.
- Maintain a centralized repository of all electronic documents including controls/issues numbering, maintaining standard templates for all procedures and the preparation of all draft procedures.
- Maintain all controlled document logs / related forms (e.g., Change Control, Deficiency, Security Incident, etc.).

**Document Standardization and Compliance**
- Ensure all documentation-related processes such as approvals, signatures, notification, and security are maintained.
- Work with Compliance to ensure the development and implementation of records management policies, procedures, and guidelines that reflect industry standards and applicable laws, and adherence to document control standards and information governance requirements.

**Document Review and Update**
- Update controlled documents as required. This includes thorough review of documents for formatting, accuracy, completeness, checking spelling and grammar, reconciling revisions.
- Manage standardized electronic files and archiving; this includes handling expired and outdated documents based on the documentation control standard and business retention rules, and ensuring security access control measures are in place.

**Training Database and Records**
- Maintain training database and training records; responsible for follow-up and training communication.

**Business Requirements Analysis and Process Improvement**
- Work with stakeholders to gather and analyze business requirements and translate them into a solution and/or functional specifications that best use the information content system’s functionality.
- Provide recommendations for improvements to information management processes and technologies based on analysis of information and defines metrics to measure ongoing success.

**Records Management Platform Development**
- Lead the development, design, implementation, and governance of SharePoint as the primary enterprise records management platform.
- Effectively identify and organize records, and implement records management in SharePoint that supports regulatory compliance, legal, and business requirements, demonstrating value to the business.

**Collaboration and Stakeholder Engagement**
- Collaborate with internal and external stakeholders/vendors to resolve issues and ensure optimal operation and effectiveness of the information systems across the enterprise.
- Provide expertise to support all aspects of managing enterp

  • Document Control Manager

    6 months ago

    Toronto, Canada RYTE Corporation Full time

    **_Are you a skilled and experienced document controller, confident in your ability to oversee document management and engage with a global team?_**_ RYTE, a breakthrough Artificial Intelligence health tech company is looking for someone like you to be their “Document Control Manager”. Working at the downtown Toronto headquarters, this individual will...

  • Document Control Manager

    6 months ago

    Toronto, Canada STOITECH Full time

    **_Are you a skilled and experienced document controller, confident in your ability to oversee document management and engage with a global team? _**_RYTE, a breakthrough Artificial Intelligence health tech company is looking for someone like you to be their “Document Control Manager”. Working at the downtown Toronto headquarters, this individual will...

  • Document Control

    19 hours ago

    Toronto, Canada Brillio LLC Full time

    **_Brillio_** is urgently lookig for a Strong DOCUMENT CONTROL & ARCHIVING / RECORDS MANAGEMENT with Wintel exp for one of our Clients in Canada. If you are interested please share resume at the earliest.. **Job Title: DOCUMENT CONTROL & ARCHIVING / RECORDS MANAGEMENT** Employment Type: Contract / Full Time Location: REMOTE in Canada **Preferred...

  • Document Controller

    4 months ago

    Toronto, Canada Omega 365 Full time

    **Document Controller** RESPONSIBILITIES - Monitor the Engineering Contractor's document control activities and progress - Continuously monitor the input of all documentation - Enable efficient tracking, change notification and provisioning of approved documents & their status - Ensure that all project contractual deliverables are approved, collated and...

  • Document Control Manager

    6 months ago

    Toronto, Canada Turner & Townsend Full time

    **Company Description** At Turner & Townsend we’re passionate about making the difference. That means delivering better outcomes for our clients, helping our people to realize their potential, and doing our part to create a prosperous society. Our team is dynamic, innovative and client-focused. Our clients value our proactive approach, depth of expertise,...

  • Document Controller

    8 months ago

    Toronto, Canada Amico Infrastructures Full time

    **Document Controller** Project Position Amico is a diversified and dynamic, Canadian owned and operated construction company. Our dedicated and professional team provides paving, road building, infrastructure, general contracting, design build and engineering services for civil and construction industry customers. Here at Amico we believe in partnering...

  • Document Controller

    9 months ago

    Toronto, Canada Selrhub It Solutions Full time

    **Responsibilities**: - Manage the organization, distribution, and maintenance of documents and records in a centralized document management system. - Ensure that all documents are accurately labeled, filed, and stored according to established procedures and standards. - Monitor document lifecycle from creation to disposal, ensuring compliance with...

  • Document Control Manager

    7 months ago

    Toronto, Canada CAD Industries Ferroviaires Ltée Full time

    **Document Control Manager** **Company Summary**: Cad Rail Industries Ltd was founded in 1968 and is headquartered in Montreal. We take pride in being North America’s leader of full-service solutions in the freight, passenger and commuter rail industries in Canada, the United States and offshore. Cad Rail has other facilities in Calgary, Lethbridge (under...

  • Document Control Manager

    2 months ago

    Toronto, Canada Turner & Townsend Full time

    **Company Description** Turner & Townsend is a leading independent professional services company. From the inception of a project through to completion and beyond, Turner & Townsend help to deliver the outcomes that matter through transformational programs covering the full spectrum of consultancy, project delivery and post-project operations. With 133...

  • Director, Documents and Records Management

    6 months ago

    Toronto, Canada Ontario Regional Corporate Office Full time

    **Your Role** Responsible for reviewing existing document control practices and developing a strategy to advance the program to meet and exceed industry standards and the requirements of provincial legislation and gaming regulators. Reviews all facets of records management to ensure compliance with provincial and regulatory agency laws, regulations,...

  • Document Control Manager

    1 month ago

    Toronto, Canada Entuitive Full time

    What is the opportunity?As the Document Control Manager, you will be leading a Document Control team responsible for implementing document control procedures and guidelines, records management, ensuring adherence to established document control requirements, maintaining a data distribution system and for overseeing and managing the document control system...

  • Document Controller

    7 months ago

    Toronto, Canada ALSTOM Full time

    Req ID:439863 Imagine playing a central role in reducing the carbon footprint of Canada’s busiest public transit system and doing so with a consistently ranked Top Employer with a global reach. As part of the ONxpress consortium, Alstom is proudly working to transform the collective mobility of the Greater Toronto and Hamilton areas (GTHA) through the...

  • Document Controller

    7 months ago

    Toronto, Canada ALSTOM Full time

    Req ID:450624 Imagine playing a central role in reducing the carbon footprint of Canada’s busiest public transit system and doing so with a consistently ranked Top Employer with a global reach. As part of the ONxpress consortium, Alstom is proudly working to transform the collective mobility of the Greater Toronto and Hamilton areas (GTHA) through the...

  • Document Controller

    6 months ago

    Greater Toronto Area, Canada Amico Affiliates Full time

    **Document Controller** Project Position Amico is a diversified and dynamic, Canadian owned and operated construction company. Our dedicated and professional team provides paving, road building, infrastructure, general contracting, design build and engineering services for civil and construction industry customers. Here at Amico we believe in partnering...

  • Document Controller

    2 days ago

    Toronto, Canada CRH Canada - Cement QC Full time

    **Position: Document Controller** **Location: Toronto, Ontario** Dufferin Construction, a CRH Company is looking for a **Document Controller **to join its dynamic team of professionals passionately committed to world-class major project delivery. Project locations for this role include downtown Toronto and surrounding GTA area. The Role As a key part of...

  • Document Control Specialist

    6 months ago

    Toronto, Canada RYTE Corporation Full time

    **_Are you a skilled and experienced document controller, confident in your ability to oversee document management and engage with a global team?_**_ RYTE, a breakthrough Artificial Intelligence health tech company is looking for someone like you to be their "Document Control Specialist". Working at the downtown Toronto headquarters, this individual will...

  • Document Controller

    2 months ago

    Toronto, Canada ALSTOM Full time

    Req ID:460001 At Alstom, we understand transport networks and what moves people. From high-speed trains, metros, monorails, and trams, to turnkey systems, services, infrastructure, signalling and digital mobility, we offer our diverse customers the broadest portfolio in the industry. Every day, more than 80 000 colleagues lead the way to greener and smarter...

  • Document Controller

    7 months ago

    Toronto, Canada Adamson Associates Architects Full time

    We are currently looking for a motivated and hardworking individual to help us in building our many exciting projects. Reporting to the Project Manager, you will be responsible for various administrative tasks that surround the transfer, recording, storage, retention and filing of project documents. While those with previous experience are preferred, this...

  • Document Control Manager

    2 months ago

    Toronto, Canada Turner & Townsend Full time

    Company Description Turner & Townsend is a leading independent professional services company. From the inception of a project through to completion and beyond, Turner & Townsend help to deliver the outcomes that matter through transformational programs covering the full spectrum of consultancy, project delivery and post-project operations. With 133...

  • Document Controller

    4 weeks ago

    Toronto, Canada Trillium Guideway Partners Full time

    Who we are? The Primary Construction Team consists of ACCIONA Infrastructure Canada Inc. (ACCIONA) and Amico Major Projects Inc. (Amico), as Trillium Guideway Partners (TGP). What is the project? The Ontario Line (“OL”) is a fully integrated, stand-alone, rapid transit system that connects Ontario Science Centre to the Exhibition and Ontario Place...