Travel Coordinator

3 weeks ago

Vancouver, Canada Newcrest Mining Full time

Work type- PERMANENT - FULL TIME- Location- RED CHRIS MINE, VANCOUVER OFFICE- Applications close- 24 MAY 2024Newmont has recently acquired Newcrest Mining creating the world’s leading gold mining company.

With operations around the world, our workforce reflects the diversity of the communities where we operate. We aim to create an inclusive environment where everyone feels safe, valued, and supported to bring their whole unique self to work. We bring out the best in each other, inspiring performance, and a shared belief that what we do matters.

Red Chris mine is located on the traditional territory of the Tahltan and we encourage qualified applicants from the local communities to apply.

We are seeking an individual for a full-time Monday to Friday, remote position, with occasional travel to site as needed.

Purpose of the Role

The Travel Coordinator is a valuable member of the Red Chris Travel Team working closely with the Camp Services Team on the safe and efficient transportation of all those travelling to and from site. This position will support the increasing demand on safe travel to and from site and any commercial requirements. Travel coordination includes all Ground and Air movements, including accommodations and support vehicles.

Accountabilities
- Coordinate travel including, but not limited to, chartered flights, coach bus, pilot and light vehicles, car hires etc. as required
- Be responsible for making the final decision on travel operations, including diversions, re-routes and arrangements for those affected by any disruptions
- Serve as a general resource and point of contact for travel related questions, issues, or concerns
- Liaise with our chartered airline on last minute passengers’ changes, to ensure no delays at check-in, or the overbooking of flights
- Facilitate daily weather forecast meetings, with the involvement of stakeholders, in order to assess any potential factors that be disruptive to travel plans.
- Update Senior Leadership Team, Camp Services and Gatehouse on travel diversions and communicate any delays or interruptions to travel, to affected stakeholders in a timely manner
- Work closely with Site Services and Safety Departments to ensure requirements are met for all bussing capacity for standby in Smithers. Track coaches’ journey to/from Smithers as needed, update Charter airline & Camp Services
- Ensure that travel system remains accurate by amending routing, seat availability and flight manifests, daily
- Assist administrators with their travel bookings as needed, set-up new requestors, process requests, and help them navigate the system to find alternative arrangements when possible
- Drug & Alcohol clearance documentation as a requirement to the mine site
- Assist with booking commercial flights & hotels as needed
- Ability to assist with any travel related emergencies as needed outside of regular working hours
- Ongoing involvement in system and travel process updates as the camp continues to increase in room capacity and travel demands escalate
- Create and update employee profiles and rosters as advised by the Talent Acquisition and Human Resources Teams
- Maintain a high level of service, discretion & continuity to ensure the safe & timely operations through each “travel day”
- Other duties as assigned

About you
- Qualifications_
- Grade 12 High school Diploma or GED equivalent
- Exceptional Administration skills and ability to learn new systems
- Strong MS Office experience, including MS Teams, SharePoint, Excel and Word
- Positive, outgoing and easy to approach personality
- Work well under pressure and within time restraints
- Travel related experience is preferred and FIFO experience an asset
- Organization, planning and project management skills
- High level of attention to detail, timing and performance
- Excellent verbal, written and interpersonal communication skills
- Self-starter, able to work well independently as well as within a team
- Analytical thinking with strong decision making skills
- Understanding of the First Peoples Principles
- Dealing with different and challenging situations
- Identify Safety related concerns
- In depth analytical skills with a creative outlook for successful problem solving

What We Offer

We are committed to ensuring that our team members are kept healthy and safe. To achieve this, we provide comfortable on-site accommodations, including excellent balanced meals prepared by our culinary team. Team members can expect access to TV and Wi-Fi, our on-site gym and a variety of recreational activities

All our team members are also rewarded with a host of great benefits, including:

- Travel allowance and arrangements made for transportation to and from site
- Competitive salary commensurate with experience, skills, and qualifications
- Competitive Benefits and Registered Retirement Savings Plan matching program
- Ongoing training with continuous growth and development opportunities

It is important to note tha

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