Pre-clerkship Administrator, Undergraduate Medical

6 months ago

Saskatoon, Canada University of Saskatchewan Full time

**Pre-Clerkship Administrator, Undergraduate Medical Education**:
The Undergraduate Medical Education program has expanded seats in the Doctor of Medicine program at the Saskatoon campus. This position will work with a team of motivated staff and faculty to support medical education at the Saskatoon campus, and in the province of Saskatchewan.

**Primary Purpose**: This individual will support faculty and students in the first two years of medical education (Pre-Clerkship). The focus will be on supporting Foundations courses and clinical learning experiences through both case-based and evidence-based learning opportunities.

**Nature of Work**: Reporting to the Manager, Undergraduate Medical Education (UGME), and working closely with the Academic Director, this administrator works very closely with the Year 1 & 2 Chairs, Module Directors, Section Leads, and other staff supporting these faculty; specifically, but not limited to the Curriculum Integration and Evaluation and UGME Pre-Clerkship Program Coordinators.

This work supports complex, foundational course in the second year of the undergraduate MD program, as well as case-based and evidence-based learning in both Pre-Clerkship years. The coordinator will interact with many full-time faculty (both clinical and basic sciences) as well as community-based faculty and staff across instructional sites and the province. This position requires the ability to work under pressure in a fast-paced environment while balancing competing deadlines and multiple tasks. Based on the unpredictability/complexity of physician’s schedules, some work may occur outside of prescribed office hours.

**Typical Duties or Accountabilities**

**Administrative**:

- Assist the Pre-Clerkship team with scheduling of courses, including booking rooms and arranging audio video requirements
- Support the preparation of syllabi for all relevant courses, ensure details are provided and accurate
- and second-year courses.
- Manage web-based curriculum support programs (Canvas) functions - post documents, learning objectives, grades, etc.
- Ensure the timely reporting of grades to students, in compliance with accreditation standards
- Work with Course Chairs, Module Directors, and Section Leads to monitor assessment and student completion of objectives/assessment; schedule required student meetings
- Ensure communication timely with key stakeholders (academic leads, faculty, students, staff)
- Provide input on implementation of timelines, policy and procedures
- Manage Curriculum Feedback Tool for relevant courses
- Work collaboratively with the Regina campus Administrative Coordinators and staff to ensure consistency between both sites.
- Work collaboratively with the Active Learning and Technical Support Specialist to evolve delivery and support faculty
- Some faculty support may occur outside regular work hours
- Other duties as assigned

**Pre-Clerkship Orientation**:

- Build effective working relationships with the Year Chairs, Course Chairs, Course Coordinators, and UGME Administrative Coordinators to deliver orientation activities across all Years in Saskatoon, while coordinating with the Regina team.
- Communicate and arrange presentations with partners (CPSS, CMA, SMA, and Sharalife)
- Organize and schedule presenters, arrange for the creation of hospital badges and hanging tags, manage required paperwork and place in undergraduate student file, update curriculum, and ensure content is evaluated in a timely way
- Update first year information on current student website, ensuring accuracy and relevance
- Ensure all orientation information in One45 and Canvas is accurate and complete and assist administrative support staff with tasks where necessary.

**Committee Support - Clinical Skills Sub-Committee**:
Meeting preparation:

- Track attendance; responses and those that attend meetings
- Setting up zoom links and outlook invitations for meetings
- Prepare and distribute agendas

During meetings:

- Share documents on screen during the meeting, monitor chat during meeting
- Trouble shoot technical problems for online attendees

Post Meeting
- Prepare minutes and work with committee chair for approval; track decisions, ensure follow up on action items
- Assist chair with preparation of Curriculum Committee monthly and annual report as required
- Maintain SharePoint site
- Other tasks as requested by chair

**Education**: an education or equivalent degree is required; equivalent work experience will be considered.

**Experience**: 3 years related experience working at the University of Saskatchewan campus would be considered an asset. Work experience managing pedagogy and curriculum would be ideal. Familiarity with One45, Canvas, PAWS, Outlook, and Excel desirable.

**Skills**:

- Inquiries regarding this position can be directed to Sherry Pederson at 306-966-6142._

**Department**: College of Medicine - DnOffce
**Status**: Term - 2 years with the possibility of extension or becoming

  • Undergraduate Coordinator

    2 months ago

    Saskatoon, Canada University of Saskatchewan Full time

    **Undergraduate Coordinator - Orthopedic Surgery**: **Primary Purpose**: To provide coordination and support in the planning, development, coordination, implementation, evaluation, and administration of the undergraduate education program at the Division of Orthopedic Surgery. **Typical Duties**: - Responsible for the day-to-day coordination, support, and...

  • Clerical Assistant, Year 1, Undergraduate Medical

    2 months ago

    Saskatoon, Canada University of Saskatchewan Full time

    **Clerical Assistant, Year 1, Undergraduate Medical Education**: **Primary Purpose**: To provide administrative support for the Undergraduate Medical Education (UGME) program within the College of Medicine, with a concentration on year one of the program. **Nature of Work**: Reporting to the Manager, UGME with day to day direction provided by the Pre -...

  • Clerical Assistant, Objective Structured Clinical

    2 months ago

    Saskatoon, Canada University of Saskatchewan Full time

    **Clerical Assistant, Objective Structured Clinical Examination and Curriculum Support, Medicine**: **Primary Purpose**: The primary purpose of this role is to support the work of the Senior Administrative Coordinator; working collaboratively with Year Chairs, Regina campus staff, the CLRC and Dilawri Simulation Centre staff to support student orientation,...

  • Academic Support Specialist, College of Medicine

    3 months ago

    Saskatoon, Canada University of Saskatchewan Full time

    **Academic Support Specialist, College of Medicine**: **Primary Purpose**: To lead, develop, implement, oversee, evaluate and advance a robust medical student academic support team and to collaborate with faculty in support-related to scholarship work. **Nature of Work**: Reporting to the Associate Dean, Medical Education, the successful applicant will play...

  • Clerical Assistant, Admissions, Undergraduate

    3 months ago

    Saskatoon, Canada University of Saskatchewan Full time

    **Clerical Assistant, Admissions, Undergraduate Medical Education Program**: **Primary Purpose**: To provide confidential administrative support to the Undergraduate Medical Education MD Program Admissions Office in the College of Medicine. **Nature of Work**: Reporting to the Admissions Coordinator, the clerical assistant is a key member of the Admissions...

  • Undergraduate Laboratory Instructor

    6 months ago

    Saskatoon, Canada University of Saskatchewan Full time

    **Undergraduate Laboratory Instructor**: The Department of Anatomy, Physiology, and Pharmacology (APP) offers two majors - Cellular, Physiology, and Pharmacological Sciences (CPPS) and Biomedical Neurosciences (BMNS) - within the biomedical sciences degree program. Instruction in laboratory techniques is a key part of our majors. We also offer an honours...

  • Administrative Coordinator

    2 months ago

    Saskatoon, Canada University of Saskatchewan Full time

    **Administrative Coordinator**: **Primary Purpose**: The position will provide centralized oversight and manage the administration of Clinical Re-Orientation, OSCE examinations and Tutor Recruitment in the undergraduate medical education program. In relation to the three areas; the incumbent will provide administrative oversight to administrative...

  • Veterinary Medical Imaging Term Special Lecturer

    1 week ago

    Saskatoon, Canada University of Saskatchewan Full time

    **Veterinary Medical Imaging Term Special Lecturer**: Applications are invited from qualified individuals for a one-year term special lecturer position in Veterinary Medical Imaging in the department of Small Animal Clinical Sciences. This position will have a 75% clinical commitment, and its primary focus will be the clinical teaching of undergraduate and...

  • Medical Office Assistant

    1 month ago

    Saskatoon, Canada Westgate medical clinic Full time

    **Job Overview** We are seeking a detail-oriented and organized Medical Office Assistant to join our team. This role is essential in ensuring the smooth operation of our medical office, providing exceptional support to both patients and healthcare professionals. **Duties** - Greet patients warmly and assist with check-in and check-out processes. - Manage...

  • Medical Office Assistant

    2 months ago

    Saskatoon, Canada National Medical Imaging Full time

    We are seeking a dedicated and detail-oriented Medical Office Assistant to join our team. As a Medical Office Assistant, you will play a vital role in ensuring the smooth and efficient operation of our medical imaging clinic. Your responsibilities will include: Key Responsibilities: - Greeting and assisting patients with check-in and registration. -...

  • Undergraduate Research Scientist

    7 days ago

    Saskatoon, Saskatchewan, Canada Vaccine and Infectious Disease Organization Full time

    The Vaccine and Infectious Disease Organization (VIDO), Canada's Centre for Pandemic Research, is a world-renowned institution at the forefront of infectious disease research and vaccine development. Located in Saskatoon, Canada, VIDO boasts one of the largest and most advanced containment level 3 facilities globally.To strengthen preparedness for emerging...

  • Medical Office Coordinator

    3 weeks ago

    Saskatoon, Saskatchewan, Canada Wall Street Medical Group] Full time

    OverviewAt Wall Street Medical Group, we seek a Medical Office Assistant to join our team in a role that requires exceptional organizational and communication skills. The ideal candidate will be responsible for coordinating patient care, managing administrative tasks, and maintaining a clean and efficient work environment.ResponsibilitiesCoordinate patient...

  • Medical Office Assistant

    3 months ago

    Saskatoon, Canada Sure Health Medical Centre Full time

    Job Summary: **Duties**: - Greet and assist patients in a professional and friendly manner - Schedule patient appointments and maintain appointment calendar - Manage electronic medical records (EMR) and ensure accuracy of patient information - Handle phone calls, inquiries, and correspondence efficiently - Process billing and insurance claims - Assist with...

  • Medical Office Assistant

    6 months ago

    Saskatoon, Canada Sure Health Medical Centre Full time

    Job Summary: **Duties**: - Greet and assist patients in a professional and friendly manner - Schedule patient appointments and maintain appointment calendar - Manage electronic medical records (EMR) and ensure accuracy of patient information - Handle phone calls, inquiries, and correspondence efficiently - Process billing and insurance claims - Assist with...

  • Medical Office Assistant

    2 months ago

    Saskatoon, Canada Wall Street Medical Group Full time

    Overview: Seeking a full time detail-oriented, dependable, outgoing and compassionate Medical Office Assistant for a fast-paced specialist office supporting six physicians. Previous experience in a medical office setting, basic medical terminology and knowledge of Accuro is an asset. This job position includes but is not limited to: - Greet patients in a...

  • Medical Office Assistant

    1 month ago

    Saskatoon, Canada Wall Street Medical Group Full time

    Overview: Seeking a full time detail-oriented, dependable, outgoing and compassionate Medical Office Assistant for a fast-paced specialist office supporting six physicians. Previous experience in a medical office setting, basic medical terminology and knowledge of Accuro is an asset. This job position includes but is not limited to: - Greet patients in a...

  • Medical Office Assistant

    2 months ago

    Saskatoon, Canada Dr. Tancred Medical Professional Corporation Full time

    **Overview** **Duties** - Manage patient scheduling and appointments efficiently. - Greet patients upon arrival and assist with check-in procedures. - Maintain accurate electronic medical records (EMR) and ensure confidentiality. - Handle phone systems to manage incoming calls, inquiries, and messages. - Process patient information and insurance details...

  • Medical Office Assistant

    3 months ago

    Saskatoon, Canada Wall Street Medical Group Full time

    Overview: Seeking a full time detail-oriented, dependable, outgoing and compassionate Medical Office Assistant for a fast-paced specialist office supporting six physicians. Previous experience in a medical office setting, basic medical terminology and knowledge of Accuro is an asset. This job position includes but is not limited to: - Greet patients in a...

  • Undergraduate Research Fellowship

    4 weeks ago

    Saskatoon, Canada Vaccine and Infectious Disease Organization Full time

    p>The Vaccine and Infectious Disease Organization (VIDO), Canada’s Centre for Pandemic Research, is a world leader in infectious disease research and vaccine development for humans and animals. Located at the University of Saskatchewan in Saskatoon, Canada, VIDO is home to one of the largest and most advanced containment level 3 facilities in the world. To...

  • Administrative Coordinator

    6 months ago

    Saskatoon, Canada University of Saskatchewan Full time

    **Administrative Coordinator**: **Primary Purpose**: Research Acceleration and Strategic Initiatives (RASI), a unit of the OVPR, provides pre and post award support for grants from the individual to institutional level. RASI works with the university research community in key initiatives such as programming to support researchers at all levels, the...