Accounts Payable Clerk

**Summary description**

Reporting to the Deputy Treasurer, the incumbent will be responsible for the full cycle for a large volume of accounts payable following established procedures as well as assisting the Deputy Treasurer with various monthly and year-end tasks.

**Main responsibilities**

**Accounts payable responsibilities**:

- Enter supplier invoices into the appropriate financial software;
- Verify supplier invoices and ensure that prices are in accordance with the bids obtained;
- Process all financial correspondence to receive approval from department heads with their coding;
- Follow up on capital project invoices;
- Reconcile on a monthly basis and follow up on supplier statements and communicate with them for follow-ups as required;
- Prepare and make payments (cheques, EFT, PAP);
- Make payments by exception according to a request following the procedure;
- Prepare a report of invoices to be paid for the board and the department heads;
- Perform accounting reports for fraud monitoring;
- Balance payables with the general ledger;
- Participate in the year-end file by assisting in the preparation of payable accruals;
- Perform any other related duties.

**Other responsibilities**:

- Match bank disbursements to GL deposits;
- Prepare journal entries for recurring deposits and disbursements;
- Prepare summary of unreconciled transactions for the Deputy Treasurer;
- Assist in the reconciliation of accounts payable;
- Assist in preparing journal entries for year-end accruals;
- Assist in the preparation of various reports for the Treasurer;
- Miscellaneous filing;
- Perform any other related duties.

**Required qualifications**
- Education: College diploma in accounting or equivalent experience

Experience: 3 to 4 years of accounting experience

Certification/Accreditation/Professional order:

- Municipal Accounting & Finance Certificate, an asset

Specific knowledge:

- Bilingual, French and English, spoken and written;
- Intermediate knowledge of Excel;
- Basic knowledge of Word, Outlook and Power Point;
- Knowledge of Asyst and the municipal environment, an asset

**Required skills and abilities**
- Discretion, tact, and good judgment;
- Demonstrate meticulous attention to detail;
- Be autonomous, resourceful, and have initiative;
- A critical eye and the ability to ask questions;
- Good organizational skills and time management skills;
- Ability to communicate clearly, spoken and written;
- Must be able to work under pressure
- Ease in learning new software;
**Working conditions**

Physical effort required: Low level

Material, specific equipment to be used : N/A

Work conditions:

- Changing priorities, unexpected changes in schedules

A criminal record check must be provided upon hire

**The Nation Municipality**
958 road 500 West, Casselman, Ont K0A 1M0
**Chantal Lauzon,** Human resources manager
Phone : (613) 764-5444 poste 225, Fax : (613) 764-3310

Please note that the masculine is used for generalization purpose. All expressions designating persons imply both men and woman

In accordance with the Accessibility for Ontarians with _Disabilities Act, 2005,_ The Nation of Municipality agrees to recognize the different needs and to provide an accessible place to all.

Type d'emploi : Temps plein

Salaire : 29,49$ à 33,36$ par heure

Avantages:

- Régime de retraite
- Stationnement sur place

Horaires de travail:

- Du Lundi au Vendredi

Question(s) de présélection:

- you must have a Canadian work permit immediately

Expérience:

- Accounting: 3 ans (Obligatoire)

Langue:

- french and english (Obligatoire)

Lieu du poste : En présentiel