Information Management Analyst

3 months ago

Ottawa, Canada Defence Construction Canada Full time

Who Can Apply?:
**Internal (DCC Employees) and External (General Public)**
- Salary Range:
**$104,159 - $135,407**
- Employment status:
**Continuing**
- Term Length:
- Security Level:
**Secret**
- Language Requirement:
**Bilingual Preferred**
- Closing Date:
**30/10/2024**
- Country:
**Canada**

**KEY AND PERIODIC ACTIVITIES**
The duties and responsibilities listed below are representative but not all-inclusive:
**Primary**
- Lead everyday operations in the data governance program, a task that includes defining and maintaining a data governance framework, policies, standards and procedures to ensure data accuracy, consistency and compliance
- Develop and implement information resources management compliance, risk and quality reviews, and recommend enforcement and changes in collaboration with the Governance and Legal Affairs team
- Develop and ensure delivery of training on information resources and records management policies, procedures and best practices
- Provide systems support to IRM and information technology (IT) employees, a task that involves identifying and addressing the root causes of system issues, and coordinating resolution of technical issues with technical support employees
- Provide information resource management advice, training and awareness sessions to employees
- Develop and monitor key performance indicators and reports to measure compliance with DCC information resources management policy and procedures
- Develop and maintain effective relationships within DCC and with industry, Client-Partners and/or stakeholders
- Ensure quality standards are met, in line with corporate expectations
- Perform human resources functions (e.g. coach, supervise, mentor, plan and allocate resources, manage performance)

**Other**
- Coordinate the planning, development and maintenance of integrated IRM services and systems
- Implement information resource management procedures
- Develop file plans, classify information sensitivity, and oversee appropriate controls and access permissions for organizational records and information holdings
- Other duties as assigned

**SKILLS**
**General and Specific Knowledge**
- Best practices, methods, trends and legislation in IT and IRM
- Interpretations of the Personal Information Protection and Electronic Documents Act and the General Data Protection Regulation
- Project management principles

**Formal Education and/or Certification(s) and Experience**
- Minimum: university degree in records management, information systems/management or related field with eight years’ minimum experience, or the equivalent
- Preferred: the above qualifications plus demonstrated experience in implementing electronic data and records management solutions, such as Microsoft 365 and Laserfiche, and expert knowledge of records management and IRM, including information lifecycle management and governance

**Abilities**
- Use applicable computer software to perform advanced tasks
- Write technical solutions
- Analyze and solve problems

**DEVELOPMENT AND LEADERSHIP**
- Lead and manage direct reports
- Provide functional direction and advice to IT staff and DCC employees

**WORKING CONDITIONS**
- Typical office environment with occasional travel

**Check out the benefits**

Working with DCC offers excellent opportunities for growth - and entitles you to one of the job market’s best benefits packages. In your role as Information Management Analyst, your package is valued at 25% to 30% of your salary.

Your package will include:

- Public service pension
- 100% employer-paid annual sick leave, health and dental premiums, and life, accidental death, and short
- and long-term disability insurance
- $400 Wellness Allowance (e.g., gym membership)
- $1,500 for mental health services on top of regular $1,500 paramedical coverage
- $750 Health Care Spending Account (for some medical expenses that aren’t covered under provincial plans or our standard insurance plan)
- Telus Virtual Health Care
- Maternity and parental leave top-up plan to 93% of regular gross earnings for a maximum of 17 weeks
- Hybrid workplace options including $400 allowance every two years to support work-from-home options
- Enhanced inConfidence employee and family assistance program
- Deluxe travel benefit plans
- Comprehensive vacation and other paid leave plans

To begin a career with Defence Construction Canada (DCC), you must be a Canadian Citizen or a permanent resident of Canada. As a condition of employment with DCC, a minimum reliability security status clearance is required and some roles may require secret security status clearance.
- DCC is responsible for the Personnel Security Clearance process_. Typically to be eligible for a "Reliability" clearance, you must have five years of verifiable background information and to be eligible for a "Secret" clearance, you must have 10 years of verifiable background information. The process usually involves reference inquiries, verification of qualifications, criminal re

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