Administrative Assistant

2 months ago

Toronto, Canada St. Joseph's Health Centre Full time

**Administrative Assistant - Chief of Medicine and Chief TBD**

St. Joseph’s Health Centre is seeking a highly engaged and effective Administrative Assistant to support our Chief of Medicine and another Chief TBD. The successful individual will play a critical role in supporting these leaders and departments as they achieve the Hospital's Vision of Advancing the Health of Our Community by Being Canada's Best Community Teaching Health Centre.

**Responsibilities**:

- Facilitating meeting schedules and committee work within the departments;
- Drafts, types and edits memorandums, letters, presentations, reports, minutes/agendas, and policies and procedures;
- Organizes, maintains and prioritizes schedule of Chiefs;
- Plans meetings, projects and conferences;
- Types agenda and minutes for all meetings;
- Arranges meetings, appointments, and interviews as requested, making arrangements for rooms, A/V equipment and catering as well as notifying attendees both inside and outside of the hospital;
- Responsible for monitoring and ordering office supplies as needed;
- Receives, collates and generates evaluation summaries or reports for relevant events or meetings;
- Creates, collates, maintains and provides technical support of shared electronic database(s) e.g. simulation session attendance and evaluation

Qualifications:

- Community College graduate of a recognized medical secretarial or office administrative program, or equivalent experience required. Secondary School Diploma required.
- Minimum 5 years of experience in a senior administrative role required, preferably in a healthcare setting.
- Ability to accurately type 50 wpm, photocopier, printer and personal computer experience required.
- Working knowledge of medical terminology required.
- Demonstrated proactive approaches to problem-solving with strong decision-making capability.
- Excellent written and verbal communication skills required.
- Excellent organizational, interpersonal, analytical, multi-tasking and problem solving skills required.
- Must have excellent attention to detail and be able to work under pressure.
- Must be able to work independently and as part of a team.
- Satisfactory attendance record.

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