Accounting & Academic Assistant - Hybrid

1 month ago

Hamilton, Canada McMaster University Full time

**Schedule**
Monday - Friday; 8:30 - 4:30

**Education Level**
College Diploma

**Career Level**
Non-Management

Job Summary:

Purpose and Key Functions:

- Calculate, prepare and issue invoices, cheques, account statements and other financial statements according to established procedures.
- Receive, send, sort, verify, process and prepare various documents such as purchase orders, invoices, cheque requisitions, receivables, and payables.
- Process, verify, and balance financial records and business transactions, such as accounts payable, accounts receivable, and payroll.
- Investigate discrepancies using established procedures.
- Monitor and reconcile statements and participate in the reconciliation of accounts.
- Prepare and generate a variety of scheduled and ad hoc reports.
- Update, maintain, and verify information in a variety of spreadsheets and databases.
- Balance and control cash receipts, including floats, petty cash and cheques.
- Act as a liaison between students and the various individuals and offices within and external to the department.
- Complete financial forms such as travel expense reports, electronic cheque requisitions, purchase orders and journal entries.
- Write a variety of formal notes and records using form letters and templates.
- Input financial and employee information required to process pay.

May redirect complex inquiries to the appropriate area.
- Gather and compile data and documentation for a variety of reports, memos, and program activities.
- Update and maintain information and content on websites and social networks.
- Schedule and coordinate meetings including room bookings, agendas, catering and travel arrangements.
- Maintain filing systems, both electronic and hard copy.
- Maintain the confidentiality of student files and documents.
Requirements:

- 2 year Community College diploma in Accounting or a related field of study.
- Requires 3 years of relevant experience.
Assets:

bookkeeping and accounting experience in a diverse academic office environment working for different client groups
- reconciling accounts and credit cards, and working with research accounts
- processing pays using PeopleSoft
- processing non-voucher P.O.’s, expense reports, and journal entries using PeopleSoft
- Creating Excel spreadsheets using a variety of formulas and functions
- knowledge of NSERC research expense eligibility
- knowledge of the Ontario Employment Standards Act
- knowledge of university travel, purchasing, accounts payable policies and procedures

**How To Apply**

**Employment Equity Statement**

**Vaccination Policy Statement**

The University is committed to providing and maintaining healthy and safe working and learning environments for all employees, students, volunteers and visitors. The University’s Vaccination Policy-COVID-19 Requirements for Employees and Students (the “Vaccination Policy”), requires all McMaster community members, including employees, accessing a McMaster campus or facility in person to be fully vaccinated or to have received an exemption from the University for a valid human rights ground. While the Vaccination Policy is currently paused, it may resume quickly and on short notice, as informed by public health advice and direction. Should it become necessary in future to resume the Policy, all community members will need to demonstrate compliance at that time. Successful applicants in those positions that work in host hospitals or other healthcare sites that have active vaccination mandates in place will need to comply with these and any other health and safety measures necessary as part of their appointment. The University will continue to follow the guidance of public health organizations to define fully vaccinated status.

**Hybrid Work Language**

To ensure an ongoing and vibrant University community that meets the needs of our students, staff and faculty and supports the University mission, ability to work on-site continues to be a requirement for most University positions. The University is supportive of exploring flexible work arrangements that effectively balance operational needs and employee interests.

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