Office Coordinator

3 weeks ago

Burnaby, Canada Binnie Full time

You have a talent in being organized and managing numerous competing tasks. You are personable, reliable and enjoy helping others. You pride yourself on excellent communication and thrive on building and maintaining strong working relationships. You are a “people person” comfortable interacting with all levels of staff and clients.

Binnie has an exciting opportunity for an Office Coordinator to join our modern 41,000 square foot corporate Head Office of over 300 staff near scenic Deer Lake in Burnaby. This is a permanent position. The work hours will be 40 hours a week, Monday to Friday between the hours of 8:00am to 5:00pm with some flexibility.

Reporting to our Administration Manager, you will play an integral role in our administration team, providing support to all levels of staff and management in a dynamic, fast-paced environment.

You will assist with a wide range of reception, general office and facility-related tasks including greeting visitors, answering the phones, organizing courier requests, and assisting staff with general administrative support.

**YOUR ROLE**:

- Carrying out general administrative tasks, supporting the Administration Manager, management, and staff
- Greeting and directing visitors at reception
- Answering phone lines and directing calls
- Tidying front office area
- Performing basic word processing and spreadsheet creation/editing
- Copying, scanning, and faxing documents
- Maintaining and handling confidential information and documents
- Assisting with office supply orders and monitoring stock
- Creating files, filing, and archiving (hard copies and electronic copies using Newforma)
- Assisting with setting up catering for events, office luncheons, Lunch and Learns and client meetings
- Assisting with workstation set-up and various tasks for new hires
- Assisting with company social events and CSR events

**WHAT YOU BRING**:

- Minimum of 2-4 years of experience in office administration in a professional services environment (engineering consulting preferred)
- Experience with Microsoft Office Suite
- Completed post-secondary program in administration or related field preferred or a combination of education and experience in administration
- Proficiency in MS Office Suite (Word, Excel, Outlook)
- High level of organizational skills, accuracy, and attention to detail
- Flexible attitude at work with good judgment
- Ability to manage multiple overlapping assignments
- Excellent communication and interpersonal skills

**ABOUT BINNIE**:
We are the people behind the infrastructure you use every day. We are small enough to know each other’s names, and big enough to be where we are needed. As an employee-owned firm and one of Canada’s Top 100 Employers, we take pride in our work and are respected as one of the top engineering firms in British Columbia. We support some of the most important infrastructure in the province and beyond.

We are looking for professionals who want to build careers and communities that last. We cannot do it without you.

**THE PERKS**:
People come first. We support you with the education, mentoring, and growth opportunities you need to build an interesting career. As an employee-owned firm, we create a clear internal growth path that can keep up with even the most ambitious professionals. Whether it’s through our Young Professionals group, mentoring programs, Binnie Banters speech club, Movember, or book club, everyone can get involved in their own way.

Interested in this Job?

Binnie embraces diversity and is committed to creating an inclusive environment for everyone. We are an equal opportunity employer and welcome any and all qualified applicants.

If you require accommodation at any time throughout the recruitment process, please contact our Human Resources team.

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