Administrative Secretary

**Requisition ID**: 338181

Competition #: SS-23-688

**Position Number**: 399-7111010-A207-01

**Posting End Date**: June 5, 2023

**City**: La Broquerie

**Site**: Southern Health-Santé Sud

**Work Location**: Regional Office - La Broquerie

**Department / Unit**: Administration

**Job Stream**: Clinical Support

**Union**: CUPE

**Anticipated Start Date**: As mutually agreed

**FTE**:1.0

**Anticipated Shift**:Days

**Daily Hours Worked**: 7.25 hour shifts

**Salary**:As Per CUPE Community Collective Agreement

**Position Summary**:
Reporting directly to the Executive Assistant, the Administrative Secretary is responsible for providing administrative support to the Regional Office site. This includes reception services, general office duties, records maintenance and other duties as required. The incumbent will exercise the appropriate level of initiative and independent judgment in determining work priorities, work methods to be employed and action to be taken on unusual matters. The position functions in a manner that is consistent with the mission, vision and values; and the policies of Southern Health-Santé Sud.

**Qualifications**:
Proficiency of both official languages is essential (English/French)
- Administrative Secretary course from a recognized education institution or equivalent combination of education and experience
- Knowledge of PHIA, privacy laws, regulations and standard procedures
- Knowledge and proficiency in Microsoft Office Suite of products including Word, Excel, PowerPoint, Outlook
- Minimum of two (2) years related experience - Experience maintaining records, data entry and compiling statistics
- Demonstrated effective oral and written communication skills including courteous telephone manner
- Demonstrated strong interpersonal and effective organizational skills
- Demonstrated ability to work independently with minimum supervision and as a member of a team
- Given the cultural diversity of our region, the ability to respect and promote a culturally diverse population is required
- Demonstrated ability to meet the physical and mental demands of the job
- Demonstrated ability to respect confidentiality including paper, electronic formats and other mediums
- Good work and attendance record

**Conditions of Employment**:

- Completes and maintains a satisfactory Criminal Record Check, Vulnerable Sector Search, Adult Abuse Registry Check and Child Abuse Registry Check, as appropriate
- All Health Care workers are required to be immunized as a condition of employment in accordance with Southern Health-Santé Sud policy

Please note that an employee is not permitted to hold two or more positions in Shared Health that combine to equal more than 1.0 FTE.

Shared Health values and supports employment equity and workplace diversity and encourages all qualified individuals to apply. We thank all applicants but only those selected for an interview will be contacted.