Finance Clerk

2 weeks ago

Dartmouth, Canada Mi'Kmaw Family and Children's Services of Nova Scotia Full time

**Position Overview**:
We are seeking a detail-oriented and organized individual to join our team as a Finance Clerk. Under the direction of the Finance Supervisor, the Finance Clerk will have direct responsibility for reviewing payment requisitions and checking supporting documentation attached to the requisitions for child maintenance expenses before disbursement is processed. HST rebates are to be calculated as part of the expense requisition review.

The Finance Clerk will also be responsible for running and reviewing reports from the provincial child maintenance software system for monthly autopayments and processing these monthly expenses in our accounting system. Communicating with caseworkers and their supervisors is necessary to ensure proper supporting documentation accompanies the payment requisitions.
- For government reporting purposes, the Finance Clerk will also be responsible for running quarterly reports for child maintenance expenses in our accounting system and reconciling the data, not only to the totals in the accounting general ledger, but also in the format as required by the government._

**KEY RESPONSIBILITIES**:
Responsibilities will be divided amongst the Finance Clerks which include, but are not limited to:
**Daily and Weekly Tasks**:
**Invoice Processing**: Verifying invoices and requisitions for accuracy, proper approvals, coding, and compliance with financial policies.

**Discrepancy Resolution**: Investigating and resolving any discrepancies found in invoices or requisitions.

**Recording and Submission**: Entering invoices into the accounting system, preparing batches, and submitting them for approval.

**Reconciliation**: Ensuring accuracy by reconciling spreadsheets with invoice batches and preparing payment runs.

**Communication**: Responding to inquiries from internal staff and external vendors regarding invoices and payments.

**Collaboration**: Working closely with supervisors to address concerns, meet deadlines, and ensure financial accuracy and security.

**Monthly and Quarterly Responsibilities**:
**Expense Review**: Reviewing processed expenses to ensure they're properly accounted for in the correct periods.

**Reporting**: Generating required monthly and quarterly reports for processed expenses.

**Meetings and Training**: Attending meetings with the finance team, participating in training sessions, and staying updated on relevant topics.

**Annually**:
**Audit Assistance**: Assisting the senior finance personnel and auditors during the annual audit by providing necessary documentation, information retrieval, and addressing audit inquiries.

This position demands a keen eye for detail, strong organizational skills, adherence to financial policies, and the ability to collaborate effectively with team members across different departments. It also requires adaptability to handle diverse financial tasks, from daily processing to annual audit support.

**Requirements**:
Pay: $43,566.12-$48,744.80 per year

**Benefits**:

- Dental care
- Employee assistance program
- Life insurance
- Paid time off
- Vision care

Schedule:

- Day shift
- Monday to Friday

Ability to commute/relocate:

- Dartmouth, NS: reliably commute or plan to relocate before starting work (preferred)

**Education**:

- Secondary School (preferred)

**Experience**:

- QuickBooks: 1 year (preferred)
- Bookkeeping: 1 year (preferred)

**Language**:

- English (required)

Work Location: In person

Application deadline: 2024-05-18

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