Programs and Services Administrative Assistant

3 weeks ago

Berwick, Canada Nova Scotia School Boards (NSSB) Full time

**Programs and Services Administrative Assistant**:
**Programs and Services Administrative Assistant (reporting to the Coordinator of African Canadian Education Services)**

Regional Office

Vacant position effective July 3, 2024

Education Entities Non-Union Compensation Framework, Band 3

Salary $42,340-$52,925 annually (pro-rated for term of employment and depending on qualifications and experience)

Closing date for applicants: Midnight, June 14, 2024

Terms and conditions of employment are in accordance with the Terms and Conditions of Employment for Non-Union Employees.(AVRCE)

**Qualifications and Abilities**:

- Two year secretarial/clerical training at a Community College or equivalent is required.
- Maintaining confidentiality in the handling of sensitive and confidential material and information.
- Proven strong communication skills, collaborative and organizational skills.
- Ability to work independently and accurately on a flexible schedule.
- Knowledge of current office procedures and equipment, bookkeeping and SAP software.
- Ability to solve problems independently or as part of a team.
- Ability to exercise good judgement, take initiative and accept responsibility.
- Ability to manage time effectively.
- Enthusiasm and a pleasant manner.
- Experience assisting with functions, such as, in-service support/planning.
- Ability to work in an environment with frequent interruptions.

**Responsibilities**:

- Prepare, create, and type letters, memos, agendas, reports, forms, charts, and materials, etc., copy, distribute, file for various initiatives.
- Advanced capability of Microsoft Office, specifically Excel, Word, and Outlook.
- Track budgets, verify/audit SAP accounts, ensure invoices are submitted and cost to the proper account.
- Process expense claims and invoices, arrange for travel/hotel accommodations.
- Book meeting rooms on-site and at other facilities while planning for any materials.
- Post professional development activities to online calendar.
- Assist Programs & Services staff with periodic/seasonal priority issues.
- Prepare correspondence and brochures, copy and distribute;
- Maintain filing system, schedule appointments.

Details regarding the specific responsibilities relating to this position may be obtained by contacting Claire Carter, Executive Assistant (902-538-4617).
- This position is first available to current “Non-Union” employees of the Annapolis Valley Regional Centre for Education.

We thank all applicants for their interest, however, only those short-listed for an interview will be contacted.

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