Sales and Contracts Coordinator

4 months ago

Calgary, Canada Magnum Cementing Sevices Operations Ltd. Full time

Under the direction of the Director of Corporate Services, the Sales and Contracts Coordinator is responsible for managing the sales contract lifecycle and workflow by liaising with the Sales department, Legal department, and external parties (customers and otherwise). This role is also responsible for providing executive-level administrative and clerical support to the Sales and Corporate Services departments, and enforcing key departmental procedures, such as Salesforce system management, RFPs and bid documents, and assisting with sales and marketing responsibilities.
Job Responsibilities
- Act as a system power user of the software programs utilized by the Sales department, orientating / training others and ensuring accuracy, timeliness, and completeness of all information being entered.
- Assist the Sales team with contract-related inquiries and issues, acting as a point of contact for clients regarding contract-related matters. Address client inquiries and resolve issues promptly and professionally.
- Assist with Salesforce data entry. Generate and analyze reports to support sales strategy and decision-making.
- Maintain accurate records of sales activities and customer interactions in the sales database.
- Assist with the organization of sales events, trade shows, and client events.
- Review customer tickets and invoicing, following up with the Sales team on resolution.
- Prepare customer KPI templates, collecting information from other departments and scheduling meetings as needed.
- Participate in sales meetings, customer visits, and represent Magnum at tradeshows and sales events, as needed.
- Provide support to the Sales team in developing, compiling, writing, proofing, and editing proposals, presentations, bids, quotations, and other documents describing organizational products and services.
- Research, write, edit, and proof sales-related documents, such as case studies, correspondence, and monthly performance reports.
- Manage the RFP process, including organizing requests, coordinating with the Sales team to gather necessary documentation and information, and ensuring timely completion of proposals and contract preparation.
- Maintain a repository of templates and data resources for efficient RFP responses.
- Analyze win-loss information to improve future RFP responses and stay current with best practices.
- Maintain document control for completed proposals and client inquiries.
- Develop and maintain an effective tracking system for customer and supplier agreements.
- Ensure contracts and other documents comply with relevant regulations, laws, and industry standards.
- Review detailed contracts to ensure all information is correct prior to finalization.
- Track lifecycle of contracts and other documents, ensuring review and renewal before expiry dates.
- Maintain records and filing systems for future reference on existing and new contracts, bids, and proposals.
- Assist in sales marketing efforts, including the development and execution of Sales and Marketing campaigns.
- Act as a liaison between the Sales department and the Marketing team to ensure alignment with sales strategies and maintain cohesive and consistent corporate branding.
- Support the creation, sourcing, and facilitation of marketing materials and presentations.
- Provide executive-level administrative support as needed, such as preparing reports, coordinating meetings, and managing schedules. Recommend and develop standardized formats.
- Perform general reception duties as required, including greeting and assisting visitors, responding to and directing telephone and electronic enquiries appropriately, and the processing of mail.
- Ordering of office supplies and other office-related items.
- Participate in training and development activities.
- Other related duties as required.

Qualifications - Required
- Several years of experience in a similar role in an independent business environment or in progressively responsible administrative positions.
- Extremely proficient in the use of computer software, including word processing, spreadsheets, and accounting software, as well as MS Office suite of products (Word, Excel, Outlook, and Access).
- Ability to compose and edit correspondence for members of the Sales team and Management.
- Highly organized with the ability to intuitively understand the needs of the team being supported.
- Excellent interpersonal skills with the ability to multitask.
- Legally eligible to work in the country the role is based out of.

Qualifications - Looking For
- Post-secondary education in Business, Administration, Marketing, or equivalent.
- Experience in oilfield service organizations.
- Able to maintain accurate files, ensuring confidentiality of data is maintained
- Detail and process oriented with a high degree of accuracy and organization.
- Excellent oral and written communication skills, able to take limited direction and follow verbal and written instructions.
- Strong work ethic, positive

  • Sales Coordinator

    3 months ago

    Calgary, Canada Stringer Sales Inc. Full time

    **Job description** **Company Description** Stringer Sales Inc. in Calgary, AB, prides itself on providing exceptional service from manufacturers to end users. With a focus on strong client relationships, the company offers customer service and technical support for its world-leading manufacturers. Stringer Sales is committed to offering ecologically sound...

  • Contract Operations Coordinator

    4 weeks ago

    Calgary, Alberta, Canada Q2 Full time

    Company OverviewQ2 is a leading fintech company that delivers mobile banking platforms and technology solutions to over 22 million end-users across 1,300 financial institutions and fintech clients worldwide.We are passionate about building strong, diverse communities by strengthening their financial institutions. Our mission is to make a positive impact on...

  • Sales and Contracts Administrator

    2 months ago

    Calgary, Canada Magnum Cementing Services Full time

    Calgary, AB, Canada Req #2600 Wednesday, October 9, 2024 Under the direction of the Director of Corporate Services, the Sales and Contracts Coordinator is responsible for managing the sales contract lifecycle and workflow by liaising with the Sales department, Legal department, and external parties (customers and otherwise). This role is also responsible for...

  • Sales Coordinator

    3 months ago

    Calgary, Canada Porter Tile & Marble (1991) LTD. Full time

    **Overview** We are seeking a dynamic Sales Coordinator to join our team. The Sales Coordinator will play a key role in supporting the sales team and ensuring smooth operations within the sales department. **Duties**: - Communicate with clients on behalf of the sales team status of schedule, eta of materials, and issue then keep track of company POs. -...

  • Used Car Sales Executive

    6 months ago

    Calgary, Canada All Auto Sales Full time

    **THIS POSITION REQUIRED VALID **_**AMVIC SALESPERSON LICENSE**_**, PLEASE DO NOT SUBMIT YOUR APPLICATION IF YOU DO NOT HAVE THIS LICENSE** **THIS POSITION REQUIRED VALID **_**AMVIC SALESPERSON LICENSE**_**, PLEASE DO NOT SUBMIT YOUR APPLICATION IF YOU DO NOT HAVE THIS LICENSE** **THIS POSITION REQUIRED VALID **_**AMVIC SALESPERSON LICENSE**_**, PLEASE DO...

  • Sales Coordinator

    3 months ago

    Calgary, Canada Alt Full time

    **JOB SUMMARY** Reporting to the General Manager and Director of Operations, the Alt Hotel Calgary University District is looking for his/her new Sales Coordinator will provide support for the Sales team. **WHAT WE OFFER** - A percentage of the group insurance is paid by the employer for full time employees - Promotional rate to discover Germain Hôtels...

  • Contract Administrator Coordinator

    2 weeks ago

    Calgary, Alberta, Canada Alberta Health Services Full time

    Job Overview:This position plays a vital role in coordinating the administration of contracts for Direct Patient Services at Alberta Health Services. The individual will be responsible for supporting Contract Coordinators and supervisors in preparing and implementing contract files, drafting correspondence, generating contracts from approved templates,...

  • Contract Coordinator

    5 months ago

    Calgary, Canada Rockwell Automation Full time

    Rockwell Automation is a global technology leader focused on helping the world’s manufacturers be more productive, sustainable, and agile. With more than 28,000 employees who make the world better every day, we know we have something special. Behind our customers - amazing companies that help feed the world, provide life-saving medicine on a global scale,...

  • Reservations & Sales Coordinator

    6 months ago

    Calgary, Canada Element Calgary Airport | Four Points Calgary Airport Full time

    The Hotel Sales Coordinator is responsible for a wide variety of sales duties, including supporting the sales team, ensuring customer satisfaction, collaboration with other departments, and running sales reports. The employee holding this position should have at least experience in sales administration, hotel front desk operation, and must have excellent...

  • Contract Administrator

    3 months ago

    Calgary, Canada Truman Full time

    Are you passionate about delivering exceptional customer service and ensuring client satisfaction? Do you have experience in the real estate or construction industry? Join our team at Truman as a Contract Administrator! In this role, you will be the primary point of contact for our clients, ensuring a seamless and satisfying experience throughout the...

  • Sales Support Coordinator

    4 weeks ago

    Calgary, Alberta, Canada Recruitment Partners Full time

    Inside Sales and Support Associate Job DescriptionWe are seeking an experienced Sales Support Coordinator to join our team. As a key member of our sales team, you will play a vital role in supporting the sales process from start to finish.Job Responsibilities:Sales Order Processing: Process and track sales orders from start to finish, ensuring timely...

  • Sales Coordinator

    6 months ago

    Calgary, Canada SFC Energy Ltd - Canada Full time

    **Be part of something powerful!** We’ve got the perfect job for you. At SFC Energy Ltd., we believe that clean energy and a digital future are essential to a sustainable economy. We connect world-leading, eco-friendly technologies into purpose-built solutions for industry. We study how and where they work best. We learn how to integrate, optimize and...

  • Sales Associate

    4 months ago

    Calgary, Canada SHAAN TRUCK SALES LTD. Full time

    Education: Secondary (high) school graduation certificate - Experience: Will train **Tasks**: - Accept cash, cheque, credit card or automatic debit payment - Operate cash register - Prepare sales, rental or leasing contracts - Provide advice about merchandise - Advertise and/or promote products, sales or services - Perform data entry - Provide customer...

  • Contract - Sales Consultant

    3 months ago

    Calgary, Canada Collectio Wine Imports Full time

    **Skills**: - Skilled at closing the sale. - Effective oral and written communication skills. - Professional presentation and recognized ability for persuasive sales. - Leadership and ability to influence major accounts. - Ability to analyze statistics for targeting sales. - Ability to set and execute high standards of performance. - Advanced organization...

  • Commercial Contracts Advisor

    3 months ago

    Calgary, Canada InSync Full time

    We are looking for a Commercial Contracts Advisor for a **12-month contract position, with possible extensions** in **Calgary, Alberta.** **Must be legally entitled to work in Canada.** **Position is available as hybrid. 8 hours a day, 40 hours a week.** **Role Description** The Contract Commercial Contracts Advisor will be accountable for reviewing,...

  • Sales & Finance Coordinator

    7 months ago

    Calgary, Canada Shaw GMC Full time

    Kaizen Automotive Group is one of the fastest growing Automotive Groups in Canada. As one of Canada’s 50 Best Managed Companies, we are always looking to expand and grow our business. Valuing accountability, integrity, and professionalism, Kaizen Automotive Group is proud to continuously employ the best people. We are currently looking to hire a qualified...

  • Retail Sales Clerk

    1 month ago

    Calgary, Canada Auto World Sales Inc. Full time

    Education: - Expérience: - **Education**: - Secondary (high) school graduation certificate - ** Tasks**: - Operate cash register - Operate computerized inventory record keeping and re-ordering systems - Conduct sales transactions through Internet-based electronic commerce - Estimate or quote prices, credit or contract terms, warranties and delivery...

  • Commercial Contracts Advisor

    3 months ago

    Calgary, Canada Omega 365 Full time

    **Assignment Description** The Contract Commercial Contracts Advisor will be accountable for reviewing, drafting and negotiating standard and non-standard agreements, crude oil and natural gas and refined products related commodity agreements, broker agreements, guarantees and NDAs with multiple internal and external stakeholders. The primary focus of this...

  • Sales Coordinator

    3 months ago

    Calgary, Canada X-Dream Incorporated Full time

    **We are seeking an enthusiastic, attentive and organized Sales Coordinator to join our Sales & Marketing team. This role will support sales efforts across our portfolio of hotels located in smaller communities.** **Key Responsibilities**: - Coordinate sales activities and communications between our central office and individual hotel properties - Assist...

  • sales associate

    4 months ago

    Calgary, Canada SHAAN TRUCK SALES LTD. Full time

    Education: Secondary (high) school graduation certificateExperience: Will trainTasksAccept cash, cheque, credit card or automatic debit paymentOperate cash registerPrepare sales, rental or leasing contractsProvide advice about merchandiseAdvertise and/or promote products, sales or servicesPerform data entryProvide customer serviceGreet customers and discuss...