Legal Support Coordinator

2 weeks ago

Mississauga, Canada KIA CANADA INC Full time

**Legal Support Coordinator**

***The Legal Support Coordinator will report to Senior Legal Counsel, and be responsible for providing general administrative services to the Legal department; comprising of 2 lawyers, 1 paralegal and 3 team members in Government Relations.

**Responsibilities**
- Act as intake officer for the legal department, including gathering information and documents from other departments and ascertaining expected turn-around times and background details
- Support the department by tracking and monitoring file and project statuses to ensure appropriate follow up action
- Oversee the contracts intake, review and approval process for the Legal department
- Perform intake and handling of routine privacy inquiries and access to information requests from consumers and government or police agencies
- Maintain physical and electronic records related to the corporate minute books, contracts, legal precedents and invoice payments
- Assist in drafting memorandums, routine letters, preparing documentation for attendances and other correspondence
- Perform general administrative duties such as printing and scanning documents
- Assist in the implementation of contacts database and be responsible for maintaining and monitoring database, as well as tending to notifications and renewals
- Review and process invoices, including tracking of payments and other expenses. Consolidate tracked payments and create invoices to head office for reimbursement
- Oversee and assist in the preparation and tracking of the departmental budget
- Coordinate intra and interdepartmental communications and meetings
- Support the department by assisting with research assignments, proofreading contracts as required
- Liaise with external counsel and other legal vendors on invoicing, documentation and administrative matters
- Assist in various projects or other tasks as assigned by the General Counsel, Legal Counsel and Senior Manager, Government Affairs

**Skills / Knowledge / Experience / Education Required**
- Completion of Post-Secondary Education is considered an asset
- No less than 3 years of experience in a legal administrative/support role
- Contract Management experience is required
- Must possess strong organizational and time management skills
- Strong interpersonal, communication and presentation skills - you will liaise with many people from outside counsel to internal business units
- Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
- Bilingual in English and French is a plus previous automotive industry experience is an asset

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