Project Manager

5 months ago

Scarborough, Canada Toronto Zoo Full time

**Branch: Project Management & Exhibit Design**
**Duration: Full Time, Permanent**
**Hours of Work: 40 hours per week**
**Number of Positions Open: 1**

Looking for a career with a dynamic organization that is committed to protecting wildlife? We are interested in dedicated individuals who are positive, enthusiastic, and passionate about connecting people, animals, and conservation science to fight extinction. Your Toronto Zoo makes animal well-being a priority in all operations and shows respect for all wildlife.

**Basic Function**:Reporting to the Senior Project Manager, this position has full lifecycle project management responsibilities for Capital and Operating projects and strategic initiatives, from scoping and planning through to execution, monitoring and closing. The Project Manager works on a variety of projects simultaneously, which spans across business units at the Zoo, participates in PM branch planning, supports the work of the Senior Project Manager in implementing the Zoo’s strategic and master plans. This position is also responsible to manage the Exhibit Design Unit. The Exhibit Design Unit maintains and updates animals habitats throughout the site by creating naturalistic features using both real and artificial materials to improve animal welfare and the guest experience.

**Responsibilities**:

- Prepares detailed requirements, cost estimates, specifications, drawings/sketches for planned projects for budget and implementation purposes.
- Identify project risks to mitigate impact on overall schedules and budgets.
- Provides project management leadership and expertise to various projects across the organization that supports the successful execution of our Strategic/Master plans.
- Builds and maintains professional partnerships with internal partners/stakeholders and support teams that are characterized by shared responsibility and success, open communication and transparency.
- Inspects and oversees the work in progress by contractors on all assigned projects, ensuring that all work is carried out according to approved specifications, Toronto Zoo quality standards and government regulations.
- Undertakes or assists with contractor site briefings and inspections during the tendering phase.
- Evaluates tender submissions and makes recommendations for award.
- Develops consultant requirements and Requests for Proposals, undertakes briefings and site inspections during the proposal stage and evaluates proposals and recommends the selection of consultants for assigned projects.
- Ensures projects are managed within assigned budgets undertaking all necessary cost control at all phases of the project including at the development of requirements, during design/specification/drawing preparation and during construction.
- Maintains detailed account records for each project assigned including costs associated with consulting, inspection/testing, construction, change orders, and permits.
- Ensures projects are managed within assigned timelines undertaking all necessary scheduling control during all phases of the project.
- Develops, updates and maintains detailed schedules using Microsoft Project software (or equivalent).
- Performs record keeping tasks by ensuring the timely and efficient preparation, processing and maintenance of all reports, drawings, tender documentation, designs and records associated with assigned projects.
- Works with consultants, (including architects and engineers), contractors, government agencies and Zoo staff with respect to projects.
- Requisitions services and material where necessary for projects.
- Reviews architectural and engineering drawings and specifications for completeness and accuracy and provides comments and recommendations in accordance with Toronto Zoo standards.
- Supervision of staff assigned to the branch.
- Attends meetings at all phases of project development and implementation ensuring accurate minute and record keeping.
- Ensures post construction documentation is received and is complete including as-built drawings, maintenance manuals and warranty information.
- Follows-up prior to expiration of warranty periods to ensure completion of all warranty deficiencies.
- Participates in the review of the annual Operating Budget and five-year Capital Program, assisting with the setting of project priorities, preparing preliminary cost estimates and providing project justifications.
- Responsible for ensuring compliance with WHMIS legislation, the Occupational Health and Safety Act and the Toronto Zoo Safety Policy, ensuring all employees work in a safe manner, with the appropriate protective equipment, and that all accidents and hazards within areas of responsibility are promptly investigated and corrective action taken.
- Assists guests on-site as required ensuring excellent customer service.
- Performs other related duties as requested by the Senior Project Manager or Director.

**Qualifications**:

- Must possess a post-secondary diploma/degree i

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