Administrative and Financial Services Assistant

3 days ago

Ottawa, Canada Carleton University Full time

**Duties and Responsibilities**:
Reporting to the Manager, Administrative and Financial Services, the Administrative and Financial Services Assistant is accountable for the effective administrative operation of Information Technology Services (ITS). The scope of this role includes all the operations within the service, including direct administrative support to the Manager, Administrative and Financial Services and Directors within ITS as required. This is a position of trust, with the incumbent regularly handling sensitive and confidential information and thus the incumbent must exercise a significant amount of tact and diplomacy in their duties and maintain a high degree of confidentiality.

**Qualifications**:
**The incumbent must possess the following qualifications**:

- Thorough knowledge of University accounting and budgetary polices & procedures is required in order for the incumbent to determine the appropriate treatment of fiscal administrative issues, as well as to provide accurate accounting and budgeting guidance to the department.
- Basic knowledge of Banner and FAST.
- Able to communicate effectively with senior staff both within and outside of the Service.
- Thorough knowledge of University operating and HR/Staff policies and the capability to deal with internal and external contacts.
- MS Word, MS Excel, MS PowerPoint, MS Visio, Teams, cuCollab
- Banner, eShop, Travel & Expense (Concur) and FAST

**Other required skills**:

- Ability to work quickly, independently and accurately under pressure.
- Meticulous attention to details.
- Sound judgment and the ability to make recommendations on financial and policy issues.
- Strong oral and written communication and interpersonal skills.
- Exceptional organizational skills, time-management and analytical skills.

**Education and Experience**:
**The above is normally acquired through the completion of**:

- Three years of post-secondary education including a minimum of two years in an accredited business program with a focus on Administration or an acceptable combination of education and experience.
- Five years' experience in the areas of business administration, preferably in a post-secondary setting with experience in the administration and operation of a department.

**HR Note**:
Equivalencies will be considered. Applicants are encouraged to provide information which may demonstrate equivalent qualifications. Please note that applicants may be required to complete an employment test as part of the selection process for this position. Those applicants that are selected for an interview will be requested to contact the Human Resource Advisor assigned to this competition as soon as possible to discuss any accommodation requirements. Arrangements will be made to accommodate your request in a timely manner. Carleton University is strongly committed to fostering diversity within its community as a source of excellence, cultural enrichment, and social strength. We welcome those who would contribute to the further diversification of our University including, but not limited to: women; visible minorities; First Nations, Inuit and Métis peoples; persons with disabilities; and persons of any sexual orientation or gender identity and expressions.

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