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Project Analyst

4 months ago

Vancouver, Canada University of British Columbia Full time

Staff - Non Union

Job Category

M&P - AAPS

Job Title

Project Analyst

Department

PMO | Leadership | Integrated Renewal Program Student (Susan Bush)

Posting End Date

August 18, 2023

Note: Applications will be accepted until 11:59 PM on the day prior to the Posting End Date above.

Job End Date

Nov 30, 2024

Job Summary

UBC is embarking on a multi-year journey to transform our Finance, Human Resources and Student administrative processes and system environments, in support of UBC's new Strategic Plan

).

The Integrated Renewal Program is a business process transformation and system implementation program that will leverage the industry-leading cloud enterprise solution Workday to replace our current core administrative systems with a new integrated, user friendly, mobile-enabled platform.

For more information on the IRP, please visit

The Project Analyst role participates in Program-level plan tracking and reporting activities in the Project Management Office (PMO) with a specific focus on identifying, implementing and supporting IRP Student high level plans as well as risks, issues, decisions and change management processes. This role will also support all activities in relation to the services offered through Program Management Office (PMO). This role works closely with PMO staff the majority of the time and will also engage with other members of the IRP Student Program on an as needed basis. The incumbent will work with and provide support to the project team, tracking progress, managing communications, conducting analyses, and other associated project tasks.

Organizational Status

The Project Analyst reports to the Senior Manager, PMO and also works with other management and staff across the IRP Student Program as required for project related tasks.

Work Performed

Specific Duties:
PMO Tools, Metrics and Analysis (Primary)
- Supports the development of, and maintenance of RAID logs and other lists, workflows, data migration and maintenance and reports, utilizing SharePoint, Smartsheet, JIRA and sometimes Confluence.
- Develop metrics dashboards, advanced filters and reports based on information from Comprehensive Program Plan (CPP) to provide PMO and other IRP workstreams with meaningful operational/performance metrics and status reports.
- Creates various reports on key resources, schedules and RAID metrics while being mindful of IRP workstream dependencies.
- Conducts relevant project analysis based on project metrics to make recommendations and/or sets up action plans based on key findings.
- Creates and tracks key metrics related to PMO to monitor performance and/or progress.

Document controls
- Reviews, develops and distributes documentation, tracks project milestones and approvals, and manages and updates files
- Responsible for general document control process.

Operation
- Provides program schedule updates. Creates and maintains program schedules based on requirements set by Senior Manager, PMO and other Project Managers.
- Provides input and reviews project planning documentation - Coordinates program schedule updates in collaboration with Project Managers and team leads and liase with stakeholders as needed.
- Determines ways to optimize and improve PMO processes, standards and guidelines as required.
- Participates in process development as required.
- Documents and distributes the implementation of processes for required stakeholders.

Communication
- Provides timely written and verbal communication with accurate and up-to-date project information for schedule updates, project related changes.
- Communicates and highlights any deviations or slippage in relation to project timelines and deliverables to Senior Manager, PMO, Project Managers and to applicable stakeholders.
- Creates and tracks escalations in collaboration with the Senior Manager, PMO.

Other duties
- Maybe required to participate in ancillary duties or related duties to meet the ongoing and evolving needs of the IRP team.

Core Duties:

- Gathers information from users and a variety of other sources, refines project requirements, and develops small modules of larger project plans with support of senior members of the team.
- Assists in the preparation of budget estimates and staffing requirements for project plan.
- Compiles information for the development of schedules and timelines.
- Assists with the allocation of resources to projects according to project plans and resource availability.
- Provides orientation and work direction to project team members as assigned.
- Maintains project documentation including logs and schedules and notifies Project Managers of variances from project plan.
- May coordinate some activities as directed by leaders of the Project Management Team.
- Maintains appropriate professional designations and up-to-date knowledge of current information technology techniques and tools.
- Performs other related duties as required.

Consequence of Error/Judgement

The Integrated Renewal Program wil