Executive Communications Support

2 weeks ago

Calgary, Canada The Immigrant Education Society (TIES) Full time

**Purpose**

Reporting to the President & Chief Executive Officer (CEO), the Executive Communications Support provides an extensive administrative and communications support to the President & CEO.

**Key Responsibilities**

Executive Support
- Represent the office of the President & CEO professionally and work closely with the President & CEO in an open, inclusive and supportive style
- Work with the President & CEO and other senior staff on projects, promotions, and other service delivery services
- Coordinate the President & CEO’s schedule, appointments and calendar
- Arrange travel plans, itineraries and agenda for the CEO, including logístical preparation and materials preparation
- Attend events and meetings with the President & CEO as required
- Coordinate VIP visits and meetings
- Assist to manage President and CEO’s social media accounts to ensure professional representation of the President and CEO and the organization.
- Act as a liaison between the President & CEO and TIES staff

Communications
- Social Media Content Creation: Develop proactive content calendar to be utilized and updated throughout the year
- Website Development: Support in the development and maintenance of new website build. Update website content when necessary.
- Promotions and Advocacy: Increase of promotion and advocacy of TIES within the community through collaborating on projects with community organizations. Build social media platform to promote and advocate for TIES.
- Event Planning: Support TIES through planning, implementation and execution of events. For example, TIES Annual Summer Festival, and Annual General Meeting
- Communicate with staff on President & CEO’s behalf and coordinate logistics with high-level meetings both internally and externally
- Communicate on behalf of the President & CEO with Board members, funders, donors and other stakeholders as directed
- Review and edit external communications upon the request from the President & CEO
- Prepare written internal and external correspondence on behalf of the President & CEO
- Prepare, edit and distribute a variety of records and files, including information of a confidential nature
- Draft and review documentation including letters, speeches, and promotional materials supported by appropriate research and critical thinking
- Take and transcribe accurate and high-quality meeting minutes and ensure appropriate follow-up with stakeholders

Community/Public Relations
- Public/Media Relations: Research new opportunities to create awareness of TIES through local media and at community events
- Compile and organize documentation for meeting and planning sessions; assist with reporting to leadership and stakeholder groups
- Prepare and design agency materials (audio, visual, and printing) if required
- Attend community meetings and consultations as requested by the President & CEO
- Offer presentations on behalf of the organization as directed by the President & CEO

Fund Development
- Identify grant proposal opportunities, disseminate them to the appropriate department and follow through
- Assist in the development and submission of funding proposals and reports as requested by the President & CEO
- Assist and provide support to organization fundraising events

Board of Directors
- Set up, and prepare proper documentation and materials for the Board meetings
- Provide support and assistance for Board retreat and Board committees including materials and documentation preparation

Perform other job related special tasks and projects assigned by the President & CEO

**Competencies (define the abilities, skills, motivations, knowledge and traits to perform the job)**

Knowledge

Knowledge of:

- Microsoft Office Suite (Including Word, Excel, PowerPoint and Outlook)
- Mac Operating Systems
- File management
- Fund-raising data management systems
- Adobe Creative Suite (Photoshop, Illustrator, InDesign)
- Adobe Premiere / iMovie / Final Cut X
- Social Media Platforms (TweetDeck, Facebook Insights, MailChimp, SurveyMonkey)
- Google (analytics, AdWords, MyBusiness)
- Awareness and sensitivity to diverse audiences
- PIPA/FOIP
- Media and video design

**Skills**:

- Excellent organizational skills
- Adaptability/flexibility
- Exceptional writing skills
- Strong verbal communication
- Decision making
- Critical thinking
- Multi-tasking
- Detail oriented
- Time management
- Interpersonal
- Initiative

Traits

Ability to:

- Maintain the highest level of confidentiality and integrity
- Work independently and with demonstrated strong judgement and decision making abilities
- Be a team player and problem solver with task oriented mind
- Be sensitive to cross-cultural communication
- Work with a broad range of people including major donors, Board members and all staff at TIES
- Learn and adapt quickly to new software systems
- Plan, prioritize and organize work with multiple demands and deadlines
- Handle stressful situations with professionalism, tact and diplomacy
-

  • Onsite Technical Support

    1 week ago

    Calgary, Canada Campus Support Full time

    About Us Campus Support is a centralized service centre that supports its clients in making students the number one priority. We are committed to delivering essential operational, marketing and leadership support that enables each campus team to provide an exceptional educational experience. We are pleased to say that we are looking for an experienced IT...

  • Sales Associate

    3 weeks ago

    Calgary, Alberta, Canada Executive Acquisitions Full time

    Executive Acquisitions is a Business Consulting firm in the Calgary area. The success of Executive Acquisitions comes from the client network we have. The client gives us perspective as we educate people about core community matters and empower them to prioritize these values. We have an aggressive development plan and are looking to find someone who would...

  • Account Manager

    4 weeks ago

    Calgary, Canada ANPORT Communications Full time

    ANPORT Communications is looking for an Account Manager to join our growing team. This opportunity will allow you to work on a variety of projects, branding strategies and communication plans across the globe while operating in an entrepreneurial environment. We manage several clients, but this specific opportunity will primarily focus in the energy sector,...

  • Executive Assistant

    15 hours ago

    Calgary, Canada De Havilland Aircraft of Canada Limited Full time

    Executive Assistant Calgary, AB, Canada Req #762 Friday, May 17, 2024 De Havilland Aircraft of Canada Ltd. (‘DHC’) is a proudly Canadian aerospace company currently transitioning its corporate headquarters to Calgary, AB. DHC is undertaking a consolidation of its underlying subsidiary companies under a single brand currently offering engineering,...

  • Customer Service and Sales Representative

    4 weeks ago

    Calgary, Canada Executive Acquisitions Full time

    At Executive Acquisitions, we live our core values and are passionate about helping brands connect with their consumers in a meaningful and personalized way. We deliver exemplary customer service and strategic sales solutions while building a company around excited, charismatic, and team-oriented individuals. Executive Acquisitions is actively hiring to...

  • Supportive Neighbour Poss-abilities Program

    7 days ago

    Calgary, Canada Calgary Alternative Support Services Full time

    Are you interested in making a difference in the lives of marginalized populations? The field of human services provides meaningful work. What you do has a purpose, and you know it directly impacts and contributes to an individual’s well-being while supporting the development of more inclusive communities which benefit everyone. Calgary Alternative...

  • Assistant- Executive

    3 days ago

    Calgary, Canada Western Coast Insurance Services Full time

    Truthfulness | Fairness | Value | Loyalty As one of Canada's largest insurance providers, Western has more than 220 locations across Canada. With over 2,100 team members, our actions are anchored in our Guiding Principles, Truthfulness, Fairness, Value, and Loyalty. We take care to deliver the right insurance solution every time so our customers can...

  • User support technician

    3 days ago

    Calgary, Canada FIBERCOMM COMMUNICATIONS LTD Full time

    Languages English Education College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years or equivalent experience Experience 2 years to less than 3 years Salary: $30.00/hour Positions: 2 Responsibilities Tasks Respond to users experiencing difficulties with computer Consult user guides, technical manuals and other...

  • User support technician

    2 weeks ago

    Calgary, Canada FIBERCOMM COMMUNICATIONS LTD Full time

    Languages English Education College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years or equivalent experience Experience 2 years to less than 3 years Salary: $30.00/hour Positions: 2 Responsibilities Tasks Respond to users experiencing difficulties with computer Consult user guides, technical manuals and other...

  • Executive Assistant

    4 weeks ago

    Calgary, Canada Justin Havre & Associates Full time

    This is your lucky day if you’ve been thinking about joining the high-octane world of Calgary real estate. We’re opening doors to the position of Executive Assistant, working for and with our Leadership Team and Advisors at Justin Havre & Associates, the #1 RE/MAX team in Canada since 2018. If you want to work with top-performers in real estate, here’s...

  • user support technician

    3 weeks ago

    Calgary, Canada FIBERCOMM COMMUNICATIONS LTD Full time

    Education: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 yearsExperience: 2 years to less than 3 years or equivalent experienceTasksRespond to users experiencing difficulties with computerConsult user guides, technical manuals and other documents to research and implement solutionsProvide advice and training to...

  • user support technician

    3 weeks ago

    Calgary, Canada FIBERCOMM COMMUNICATIONS LTD Full time

    Education: Expérience: EducationCollege, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years or equivalent experienceTasksRespond to users experiencing difficulties with computerConsult user guides, technical manuals and other documents to research and implement solutionsProvide advice and training to users in response...

  • Activation Specialist

    1 day ago

    Calgary, Canada Rogers Communications Full time

     Are you ready to take your career to new heights and be a part of a dynamic team at Rogers Sports & Media? We believe in creativity, innovation, and collaboration in everything we do, and we are looking for people who share this mindset to join us. With a monthly reach of 30 million Canadians, you can help shape the future of sports, news, e-commerce, and...

  • Executive Advisor

    1 week ago

    Calgary, Canada City of Calgary Full time

    If you are committed to public service, enjoy collaborating with others, share our values and have a desire to learn and grow, joinThe City of Calgary . City employees deliver the services, run the programs and operate the facilities which make a difference in our community. We support work-life balance, promote physical and psychological safety, and offer...

  • Entry Level Sales Representative

    4 days ago

    Calgary, Canada Executive Acquisitions Full time

    Have you been wanting to start a career in sales but unsure of where to begin? At Executive Acquisitions, our Entry Level Sales Representative role will provide you with complete training and mentorship in communication and customer service while mastering an effective sales approach. Executive Acquisitions serves as a promotional marketing firm that works...

  • Entry Level Sales Representative

    4 weeks ago

    Calgary, Alberta, Canada Executive Acquisitions Full time

    Have you been wanting to start a career in sales but unsure of where to begin? At Executive Acquisitions, our Entry Level Sales Representative role will provide you with complete training and mentorship in communication and customer service while mastering an effective sales approach. Executive Acquisitions serves as a promotional marketing firm that works...

  • Entry Level Sales Representative

    4 days ago

    Calgary, Alberta, Canada Executive Acquisitions Full time

    Have you been wanting to start a career in sales but unsure of where to begin? At Executive Acquisitions, our Entry Level Sales Representative role will provide you with complete training and mentorship in communication and customer service while mastering an effective sales approach. Executive Acquisitions serves as a promotional marketing firm that works...

  • Executive Director

    2 weeks ago

    Calgary, Alberta, Canada Workinculture Full time

    Key to the continued success of the CIVIC is the hiring of their first full-time Executive Director. The Executive Director will collaborate and partner with the Artistic Director to lead the organization and will be considered the Chief Executive Officer responsible to the Board of Directors for all operations of the CIVIC. The ideal candidate will be...

  • Executive Assistant

    1 week ago

    Calgary, Canada Foundations for the Future Charter Academy Full time

    Located in Calgary, Foundations for the Future Charter Academy (FFCA) is the largest public charter school in Alberta, soon to be serving over 4200 students in eight campuses throughout the city. We offer educational programming through a Distinctive Teaching and Learning Framework that has been developed within the Alberta context for students from...

  • Executive Assistant

    1 week ago

    Calgary, AB, Canada 10 Percent Recruiting Ltd Full time

    Position Title: Executive Assistant Location: On-Site - Calgary Type: Permanent All applicants must be legally entitled to work in Canada. Our client is seeking a strategic and forward thinking Executive Assistant to support the CEO of a publicly traded company. If you are can predict executive needs, have strong organizational skills, and are...