Fleet Management and Reporting Specialist

2 weeks ago

Ajax, Canada Volkswagen Group Canada Full time

**Fleet Management and Reporting Specialist (12+ Month Contract)**
- VGC000112

Primary Location Canada-Ontario-Ajax

**Drive your Career**

We love our cars, but it’s the people behind them who make them what they are. To market, sell, and service great cars, we need great people. That’s why at Volkswagen Group Canada, we are passionate about our cars and our brand and foster this same passion and drive in our people. We know that the right people in the right positions can do incredible things, and we love making that happen.

**We are currently looking for a **Fleet Management and Reporting Specialist (12+ Month Contract)** at our Corporate Offices in Ajax, ON**

The role delivers excellent customer service while preserving process and policy compliance in assisting internal customers with inquiries surrounding the ordering, delivery, and surrender of their department fleet vehicles. The Fleet Management Specialist will suggest process improvements and create training and policy compliance tools to deliver to vehicle custodians on a regular basis. The Fleet Management specialist will also be responsible for scheduling PDI, detailing, and delivery appointments, key management, and plating for new fleet vehicle deliveries. The role will schedule and ensure process compliance for our fleet surrender process including posting vehicles for remarketing.

This includes the tracking of all Key Performance Indicators in order to monitor progress and ensure efficiencies so that all company vehicle assets are accounted for at any given time. This is achieved via monitoring, analyzing, providing reporting to determine required actions to move vehicles through the company car life cycle (in-service to for-sale) in order to maximize inventory control.

**This position is **fully on-site** in our Ajax office**

**Primary Responsibilities**:

- System Administrator and Subject Matter Expert of the Company Vehicle Tracking System to ensure all vehicles, manufacturer plates, and keys are being properly reported and charged to budgets.
- Maintain and update the system with new model and pricing configurations and liaise with the system's vendor for inaccurate information and logging tickets accordingly
- Ensure that pool fleet custodians are properly trained and fulfilling their custodial responsibilities
- Provide customer service support and direction to pool custodians by fulfilling pool vehicle orders and ensuring proper recording and tracking of pool vehicles
- Hands on responsibility for the delivery of vehicles out of the corporate headquarters for all department fleet vehicles. This includes receiving vehicles, scheduling PDI, preparing licensing (regular trips to the Ministry of Transportation offices).
- Hands on responsibility of scheduling and coordinating the surrender of vehicles out of the corporate headquarters
- Liaise and coordinate with internal department fleet custodians on vehicle accidents and repair procedures.
- Act as the vehicle custodian for the corporate vehicles services own fleet of vehicles. Determine need for additional or new vehicles, make business case recommendations for fleet management, ensure budget compliance of own fleet. Schedule, track and monitor department’s own fleet usage.
- Responsible for tracking the life cycle of all corporate pool/fleet vehicles to ensure prompt deliveries, in-service tasks are completed in the system by department custodian to ensure proper payment and accounting of pool vehicles
- Develop new analytical methods for reporting, analyzing and recommendations for optimizing department key performance indicators and company vehicle asset management. Prepare reports and presentations for the corporate vehicles services department.
- Ensure proper disposal and recording of vehicle stage at end of use - re-purpose, friends and family used purchase program sales, auction or dispose through scrap vendor
- Reconcile aging reports against company electronic asset systems and investigate discrepancies and ensure proper recording of assets
- Monitor and liaise with Toll road providers to ensure proper accounting of toll trips with fleet vehicles
- Track and prepare files for reporting to Driver’s Abstract vendor, insurance, provincial registration authorities, toll road and other reports as needed.
- Design, implement and maintain process flows and desk instructions for fleet and pool car operations
- Participate in IT systems updates, provide suggestions and represent VGCA on system upgrades and improvements
- Provide backup coverage for other roles in the Corporate Vehicle Services department to include order approval, customer service and new and used vehicle deliveries.
- Understand product and product configuration in order to produce vehicle ordering guides for internal stakeholders
- Monitor and track all vehicle plating including manufacturer/dealer plate requirements by province of operation and ensures annual renewal for all VGCA owned vehicles an

  • Clinical Specialist

    7 days ago

    Ajax, Canada Durham Bone and Joint Specialists Full time

    POSITION SUMMARYDurham Bone and Joint Specialists (DBJS) is committed to delivering orthopaedic care, within a system that provides accessibility and quality, in managing acute and chronic musculoskeletal related illnesses. Established in 2019, our team currently includes 8 orthopaedic surgeons and 8 Advanced Practice Providers, who work within a...

  • Clinical Specialist

    6 days ago

    Ajax, Canada Durham Bone and Joint Specialists Full time

    POSITION SUMMARY Durham Bone and Joint Specialists (DBJS) is committed to delivering orthopaedic care, within a system that provides accessibility and quality, in managing acute and chronic musculoskeletal related illnesses. Established in 2019, our team currently includes 8 orthopaedic surgeons and 8 Advanced Practice Providers, who work within a...

  • Clinical Specialist

    6 days ago

    Ajax, Canada Durham Bone and Joint Specialists Full time

    POSITION SUMMARY Durham Bone and Joint Specialists (DBJS) is committed to delivering orthopaedic care, within a system that provides accessibility and quality, in managing acute and chronic musculoskeletal related illnesses. Established in 2019, our team currently includes 8 orthopaedic surgeons and 8 Advanced Practice Providers, who work within a...

  • Clinical Specialist

    4 days ago

    Ajax, Canada Durham Bone and Joint Specialists Full time

    POSITION SUMMARY Durham Bone and Joint Specialists (DBJS) is committed to delivering orthopaedic care, within a system that provides accessibility and quality, in managing acute and chronic musculoskeletal related illnesses. Established in 2019, our team currently includes 8 orthopaedic surgeons and 8 Advanced Practice Providers, who work within a...

  • Emergency Management Specialist

    4 weeks ago

    Ajax, Canada Elexicon Energy Inc. Full time

    Elexicon Energy is the fourth-largest municipally owned electricity distributor in Ontario. Our mission is to provide our customers with reliable, affordable energy services and to continuously improve to meet their needs, while ensuring the needs of our shareholders are met through sustainable growth. WHY JOIN OUR TEAM? At Elexicon Energy we believe in...

  • Manager of Maintenenace and Energy

    3 days ago

    Ajax, Canada Durham District School Board Full time

    Job Purpose Manages and oversees the day-to-day maintenance and mechanical operations for Durham District School Board’s (DDSB) facilities and equipment (owned & leased). Manages and oversees the day-to-day fleet operations for DDSB. Provides mechanical expertise of varying degrees for all new school and addition projects. Provides strategic direction and...

  • Clinical Specialist

    6 days ago

    Ajax, Canada Durham Bone and Joint Specialists Full time

    POSITION SUMMARYDurham Bone and Joint Specialists (DBJS) is committed to delivering orthopaedic care, within a system that provides accessibility and quality, in managing acute and chronic musculoskeletal related illnesses. Established in 2019, our team currently includes 8 orthopaedic surgeons and 8 Advanced Practice Providers, who work within a...

  • Clinical Specialist

    2 days ago

    Ajax, Canada Durham Bone and Joint Specialists Full time

    POSITION SUMMARYDurham Bone and Joint Specialists (DBJS) is committed to delivering orthopaedic care, within a system that provides accessibility and quality, in managing acute and chronic musculoskeletal related illnesses. Established in 2019, our team currently includes 8 orthopaedic surgeons and 8 Advanced Practice Providers, who work within a...

  • Clinical Specialist

    1 week ago

    Ajax, Canada Durham Bone and Joint Specialists Full time

    POSITION SUMMARYDurham Bone and Joint Specialists (DBJS) is committed to delivering orthopaedic care, within a system that provides accessibility and quality, in managing acute and chronic musculoskeletal related illnesses. Established in 2019, our team currently includes 8 orthopaedic surgeons and 8 Advanced Practice Providers, who work within a...

  • Clinical Specialist

    6 days ago

    Ajax, Canada Durham Bone and Joint Specialists Full time

    POSITION SUMMARY Durham Bone and Joint Specialists (DBJS) is committed to delivering orthopaedic care, within a system that provides accessibility and quality, in managing acute and chronic musculoskeletal related illnesses. Established in 2019, our team currently includes 8 orthopaedic surgeons and 8 Advanced Practice Providers, who work within a...

  • Clinical Specialist

    2 days ago

    Ajax, Canada Durham Bone and Joint Specialists Full time

    POSITION SUMMARY Durham Bone and Joint Specialists (DBJS) is committed to delivering orthopaedic care, within a system that provides accessibility and quality, in managing acute and chronic musculoskeletal related illnesses. Established in 2019, our team currently includes 8 orthopaedic surgeons an

  • Clinical Specialist

    7 days ago

    Ajax, ON, Canada Durham Bone and Joint Specialists Full time

    POSITION SUMMARY Durham Bone and Joint Specialists (DBJS) is committed to delivering orthopaedic care, within a system that provides accessibility and quality, in managing acute and chronic musculoskeletal related illnesses. Established in 2019, our team currently includes 8 orthopaedic surgeons and 8 Advanced Practice Providers, who work within a...

  • Clinical Specialist

    6 days ago

    Ajax, ON, Canada Durham Bone and Joint Specialists Full time

    POSITION SUMMARY Durham Bone and Joint Specialists (DBJS) is committed to delivering orthopaedic care, within a system that provides accessibility and quality, in managing acute and chronic musculoskeletal related illnesses. Established in 2019, our team currently includes 8 orthopaedic surgeons and 8 Advanced Practice Providers, who work within a...

  • Clinical Specialist

    4 days ago

    Ajax, Ontario, Durham region, Canada Durham Bone and Joint Specialists Full time

    POSITION SUMMARYDurham Bone and Joint Specialists (DBJS) is committed to delivering orthopaedic care, within a system that provides accessibility and quality, in managing acute and chronic musculoskeletal related illnesses. Established in 2019, our team currently includes 8 orthopaedic surgeons and 8 Advanced Practice Providers, who work within a...

  • Site Manager

    4 weeks ago

    Ajax, Canada American Iron and Metal Full time

    Job DescriptionReporting into the Regional Manager, the Site Manager will supervise, lead and control, in part, operational tasks relating to the yard. They will respond effectively to quality and productivity and health and safety requirements. They will see to the planning of operations and collaborate with management to continuously optimize and improve...

  • Site Manager

    4 weeks ago

    Ajax, Canada American Iron and Metal Full time

    **Company Description** American Iron & Metal (AIM) is a family-owned company and recognized global leader in the metal recycling industry with more than 125 sites and 4000 employees worldwide. We have continued to prosper for the last eight decades thanks to the dedication of our employees and the ongoing trust and support of our customers. Become part of...

  • Client Support Specialist

    4 weeks ago

    Ajax, Canada COBRA Firing Systems Full time

    **Light the Fuse on Your Career: Tier One Client Support Specialist at COBRA Firing Systems** Are you a customer service dynamo ready for your next big break? Eager to bring your technical expertise to an exciting industry? COBRA Firing Systems is ready for you to join our team as a Tier One Client Support Specialist. Since 2010, COBRA has revolutionized...

  • Medical Office Assistant

    4 weeks ago

    Ajax, Canada Durham Bone and Joint Specialists Full time

    **JOB DESCRIPTION**: Durham Bone and Joint Specialists (DBJS) is committed to delivering orthopedic care, within a system that provides accessibility and quality, in managing acute and chronic musculoskeletal related illnesses. Established in 2019, our team currently includes 8 orthopedic surgeons and 5 Advanced Practice Providers, who work within a...

  • Protection & Control Specialist (On-site)

    4 weeks ago

    Ajax, Canada The MEARIE Group Full time

    **WHAT WE’RE LOOKING FOR** KPC Power needs an experienced **PROTECTION & CONTROL SPECIALIST** **(ON-SITE)** for our growing business. **RESPONSIBILITIES** - Ability to read and interpret single line diagrams, logic diagrams, and wiring/control schematics. - Perform testing, calibration and commissioning of electro-mechanical and micro-processor relays. -...

  • Sales Support Specialist

    5 days ago

    Ajax, Canada Multi Action Communication INC Full time

    **Sales support specialist** **Your mission will be**: - Follow-up and answer customer questions; - Enter customer orders; - Assist management staff, as needed, and act as liaison in customer communications; - Forward quotations to customers; - Follow-up on certain submissions; - Ensure customer satisfaction; - Provide administrative support; - Maintain...