Associate Registrar, Office of The Registrar

2 weeks ago

Greater Sudbury, Canada Laurentian University Full time

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**Home** > Career Opportunity

**Associate Registrar, Office of the Registrar**:
**Required Position**:
Full-Time Appointment

**Responsibilities**:
The Associate Registrar is responsible for the management and supervision of the operations related to the Scheduling and Examinations Coordinator, and to the Graduation Coordinator. Working with other area Managers, the incumbent is expected to handle multiple responsibilities, solve complex problems and ensure that systems and processes meet service expectations and the strategic goals of the Office of the Registrar. In addition, the incumbent is responsible for assisting the AVP Students, Registrar and Secretary of Senate in other key areas and acting as the Registrar in their absence.

The Associate Registrar will
- Ensure that the Colleague system is up to date (in terms of new courses, deletions, pre-requisites, course equates, degree audit, etc.);
- Ensure the Laurentian University website and the Intranet contain accurate and up-to-date information on programs;
- Assist the Associate Vice-President, Registrar and Secretary of Senate with student requests, petitions and appeals;
- Provide training on the Colleague system as required;
- Supervise the Scheduling and Examinations Coordinator and the Graduation Coordinator;
- Serve on appropriate administrative or academic committees, as required e.g., CELP (Council of English Language Programs) and CPF ( Council of French Language Programs);
- Assume various tasks as deemed necessary by the Associate Vice-President, Registrar and Secretary of Senate;
- Develop and maintain the on-line publication of course calendars as well as academic policies, procedures and deadlines;
- Prepare committee reports to Senate;
- Work closely with the Registrar’s Office, the Provost, and the Vice-President Academic on enrolment management strategies;
- Act as the Associate Vice-President, Registrar and Secretary of Senate in their absence;
- Other duties as assigned.

**Qualifications**:

- Bachelor’s degree in a related discipline, supplemented with specialized training relevant to functional areas;
- Managerial experience in a Registrar’s Office and\or in a post-secondary institution;
- Knowledge of the Ontario post-secondary system including the regulations, procedures and policies as related to ministry reporting;
- Knowledge and experience using MS Excel/Google Sheets at an intermediate level;
- Knowledge of the Laurentian University programs and systems is a strong asset;
- Ability to communicate effectively, both verbally and in writing with students, parents, staff, faculty, the Ministry, other colleges/universities, external agencies, and the general public;
- Verbal and written competency in both official languages (French and English) is required;
- Establish good working relationships with others and foster a cooperative work environment;
- Supervise and train staff, including organizing, prioritizing and scheduling work assignments;
- Decision making by exercising judgment, diplomacy, tact and discretion in a high pressure, high volume environment with changing and conflicting priorities;
- Interpersonal skills, with the ability to build rapports;
- Able to maintain a high level of confidentiality.

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