Associate Registrar, Registrar's Office

7 days ago

Sudbury, Ontario, Canada Laurentian University Full time

RESPONSIBILITIES


The Associate Registrar is responsible for the management and supervision of the operations related to the Scheduling and Examinations Coordinator, and to the Graduation Coordinator.

Working with other area Managers, the incumbent is expected to handle multiple responsibilities, solve complex problems and ensure that systems and processes meet service expectations and the strategic goals of the Office of the Registrar.

In addition, the incumbent is responsible for assisting the AVP Students, Registrar and Secretary of Senate in other key areas and acting as the Registrar in their absence.

The Associate Registrar will

  • Ensure that the Colleague system is up to date (in terms of new courses, deletions, prerequisites, course equates, degree audit, etc.);
  • Ensure the Laurentian University website and the Intranet contain accurate and uptodate information on programs;
  • Assist the Associate Vice-President, Registrar and Secretary of Senate with student requests, petitions and appeals;
  • Provide training on the Colleague system as required;
  • Supervise the Scheduling and Examinations Coordinator and the Graduation Coordinator;
  • Serve on appropriate administrative or academic committees, as required e.g., CELP (Council of English Language Programs) and CPF ( Council of French Language Programs);
  • Assume various tasks as deemed necessary by the Associate Vice-President, Registrar and Secretary of Senate;
  • Develop and maintain the online publication of course calendars as well as academic policies, procedures and deadlines;
  • Prepare committee reports to Senate;
  • Work closely with the Registrar's Office, the Provost, and the Vice-President Academic on enrolment management strategies;
  • Act as the Associate Vice-President, Registrar and Secretary of Senate in their absence;
  • Other duties as assigned.

QUALIFICATIONS

  • Bachelor's degree in a related discipline, supplemented with specialized training relevant to functional areas;
  • Managerial experience in a Registrar's Office and\or in a postsecondary institution;
  • Knowledge of the Ontario postsecondary system including the regulations, procedures and policies as related to ministry reporting;
  • Knowledge and experience using MS Excel/Google Sheets at an intermediate level;
  • Knowledge of the Laurentian University programs and systems is a strong asset;
  • Ability to communicate effectively, both verbally and in writing with students, parents, staff, faculty, the Ministry, other colleges/universities, external agencies, and the general public;
  • Verbal and written competency in both official languages (French and English) is required;
  • Establish good working relationships with others and foster a cooperative work environment;
  • Supervise and train staff, including organizing, prioritizing and scheduling work assignments;
  • Decision making by exercising judgment, diplomacy, tact and discretion in a high pressure, high volume environment with changing and conflicting priorities;
  • Interpersonal skills, with the ability to build rapports;
  • Able to maintain a high level of confidentiality.

Hours of Work
The official University hours of operation shall be from 9:00 a.m. to 4:30 p.m., Monday through Friday, during, and including, the months from September to April, and from 8:30 a.m.

to 4:00 p.m Monday through Friday during and including May to August., amounting to thirty-three and three-quarter hours per week.


FRENCH
Secrétaire générale associée ou secrétaire général associé, Secrétariat général

FONCTIONS


La secrétaire générale associée ou le secrétaire général associé a la responsabilité de gérer et de superviser les opérations menées par la coordonnatrice ou le coordonnateur des horaires et des examens ainsi que la coordonnatrice ou le coordonnateur de la collation des grades.

En collaboration avec d'autres gestionnaires, cette personne assume plusieurs responsabilités, résout des problèmes complexes et veille à ce que les systèmes et processus répondent aux attentes et aux objectifs stratégiques du Secrétariat général.

En outre, elle apporte du soutien au VRA, Affaires étudiantes, au secrétaire général et secrétaire du Sénat dans d'autres domaines clés et remplace le secrétaire général en son absence.

La ou le titulaire de ce poste a les tâches suivantes:

  • Veiller à ce que le système Colleague soit à jour (nouveaux cours, suppressions, préalables, cours équivalents, vérification des grades, etc.);
  • Veiller à ce que le site Web de l'Université Laurentienne et l'intranet contiennent des renseignements exacts et à jour sur les programmes;
  • Apporter du soutien au vicerecteur associé, au secrétaire général et secrétaire du Sénat concernant les demandes, les pétitions et les appels des étudiants;
  • Fournir au besoin de la formation sur le système Colleague;
  • Superviser la coordonnatrice ou le coordonnateur des horaires et des

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