Office Assistant

4 weeks ago


Brampton, Canada COSTI Immigrant Services Full time

**Duties**:

- Provides administrative and secretarial support to ELT manager and team
- Verifies, complies, corrects and types statistical and narrative reports
- Prepares and types letters, documents and certificates for signature regarding status of client
- Participates in intake and registration
- Responsible for client registration online and in person
- Responsible for input of client data into CIS, HARTs and iCare
- Liaises with assessment centre for client intake assessment and placement
- Liaises with instructors and program staff and to collect and compile data for entry into CIS, HARTs and iCare
- Prepares and verifies petty cash and course deposit statements for manager
- Orders office and program supplies as required
- Creates, organizes and maintains operational files online
- Supports new clients’ access on Zoom or Teams to prepare for attendance in virtual classes
- Prepares and distributes materials for program outreach
- Maintains inventory of program materials and supplies
- Performs other administrative duties as required

**Qualifications**:

- High school graduation or equivalent and 1-year office experience
- Ability to work remotely and independently using the phone, computer and internet
- Knowledge of Google Drive and Google Classroom
- Experience using virtual meeting tools such as Zoom and MS Teams
- Good written and oral communication skills
- Good administrative skills, typing speed of 40 words per minute is essential
- Knowledge of office procedures, capable of meeting timelines
- Demonstrated ability to work in a team-oriented environment
- Excellent customer service skills and sensitivity towards educational needs of newcomers
- Ability to speak second language rather than English is an asset.
- Knowledge of iCARE, CIS or CLARS would be an asset.
- Must be fully vaccinated or be exempt from vaccination on human rights grounds. COSTI reserves the right to require information establishing the validity of the exemption.

**Location**:

- Brampton

**Duration of Position**:

- September 5, 2023

**Starting Salary Range**:

- $39,843 - $42,881 per annum + benefits

**Posting Date**:

- 2023-07-21

**Closing Date**:

- 2023-08-04

**Notes**:



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