Executive Assistant to The Vice President

7 months ago

Vancouver, Canada Port of Vancouver Full time

**JOIN US IN CHARTING A COURSE TO A MORE SUSTAINABLE FUTURE
Join an organization that plays a critical role in Canada’s economy. At the Vancouver Fraser Port Authority, we focus on doing the incredible work it takes to become the world’s most sustainable port.

The Vancouver Fraser Port Authority is responsible for the stewardship of the Port of Vancouver, Canada’s largest and most diversified port. Our mandate as a Canada Port Authority, as set out by the Canada Marine Act, is to enable Canada’s trade objectives, ensuring goods are moved safely and responsibly through the Port of Vancouver. That means providing infrastructure and ensuring the safe and efficient movement of marine traffic and cargo within the port. It also means we carry out reviews of proposed activities and developments on federal port lands and waters to determine whether a project can go ahead without impacts to the environment and community that cannot be mitigated.

We are committed to diversity, inclusion, and sustainability. We believe in creating a workplace that reflects the richness of our community and empowers all employees to reach their full potential.

The **Executive Assistant to the Vice President **is responsible for the senior executive administrative support for the vice president in support of divisional and organizational objectives in a manner that reflects organizational values.

**What you do**:

- Maintain executive appointment calendars to coordinate meetings, appointments, and commitments; excellent understanding of the executive team, and an ability through this understanding to decide which scheduled events or meetings are most appropriate allocation of the executive’s time.
- Ensure other executive assistants are included in communication where matters and calendar scheduling are relevant to other executives.
- Bring forward calendar items for follow up and/or action, issue reminders and follow up on responsibilities.
- Arrange appointments and organize internal and external meetings and events, including but not limited to booking meeting rooms/venues, video conferencing, arranging catering, purchasing gifts, and preparing meeting materials. Prepare and mail invitations and coordinate rsvp. Communicate details to participants. Take minutes and note action items at meetings and distribute to participants.
- Assemble and prepare reports, documents, briefs, and support materials for meetings.
- Organize agendas and notifications on behalf of executives.
- Research, compose, proofread, and format correspondence, presentations, and spreadsheets as required.
- Provide general assistance to all staff and visitors, screen and respond to telephone inquiries, and redirect information as appropriate on behalf of the executive.
- Liaise with travel agent to determine flight schedules, hotel bookings; arrange appointments and meetings; prepare travel documents and materials.
- Handle routine matters on own initiative and redirect enquiries to appropriate departments.
- Review and process mail while instituting effective and discreet handling of sensitive documentation.
- Prepare and monitor departmental budgets including the preparation of submissions, contracts, purchase orders and processing of payments. Coordinate purchases using corporate credit cards.
- Administer “C” submission process in line with the delegation of authority.
- Provide back-up support within the executive assistant team, ensuring appropriate executive support. Participate in cross training of executive assistant team to ensure appropriate leave coverage.
- Receive coordination and guidance from senior executive assistant as necessary or required.
- Annually attend own divisional business retreats.

**What you bring**:

- Completion of a certificate in management or another acceptable certificate.
- A minimum of 2 years related senior executive assistant experience.
- Must be proficient in MS Word, Excel, PowerPoint, and Outlook.
- Professional, collaborative, self-motivated individual with excellent interpersonal skills, including tact, diplomacy and the ability to liaise effectively and positively with both staff and outside contacts.
- The ability to exercise good judgment in recognizing the scope of authority and protecting confidential information is essential.
- Anticipate, understand, and respond to the needs of internal and external contacts to meet organizational objectives.
- Must have the ability to work independently.
- Must have excellent written and verbal communication skills, with a keen attention to detail.
- Must be a team player with a "customer service" focus.
- Excellent organizational skills, ability to prioritize, and flexibility to perform multiple tasks is required.

**What we offer:
**We offer a robust total rewards package including**:

- **Market-competitive base salaries and variable incentive plan**:

- **Generous and inclusive benefits offering including retirement benefits plan**:

- **Earned time off p

  • Executive Assistant to Vice President

    6 months ago

    Vancouver, Canada Yuanheng Project Management Ltd. Full time

    Yuanheng is a Vancouver based Real Estate developer specialized in residential and commercial space. Due to business expansion, we are seeking an Personal Assistant to Vice President. **We are looking for** - To provide administrative assistance to the Vice President, performing a variety of clerical and administrative functions such as drafting...

  • Executive Assistant to The Vice President

    7 months ago

    Vancouver, Canada Vancouver Fraser Port Authority Full time

    **JOIN US IN CHARTING A COURSE TO A MORE SUSTAINABLE FUTURE** Join an organization that plays a critical role in Canada’s economy. At the Vancouver Fraser Port Authority, we focus on doing the incredible work it takes to become the world’s most sustainable port. The Vancouver Fraser Port Authority is responsible for the stewardship of the Port of...

  • Executive Assistant: Office of The Vice President

    3 months ago

    North Vancouver, Canada Capilano University Full time

    **Competition Number** - S181197P**Position Title** - Executive Assistant: Office of the Vice President, Academic & Provost**Position Number** - E99997**Employee Group** - Exempt (non-union support staff)**Position Status** - Regular Full-Time**Start Date** **End Date (if applicable)** **Department** - Academic & Provost**Additional Notes** **Location** -...

  • Personal Assistants to Vice President

    4 months ago

    Vancouver, Canada Yuanheng Holdings Ltd. Full time

    A Vancouver-based Real Estate development company specialized in residential and commercial space. Due to business expansion, we are seeking an Personal Assistant to Vice President. We welcome passionate, talented professionals to join us. **We are looking for** - **To provide administrative assistance to the Vice President, performing a variety of clerical...

  • Safety Vice President

    4 weeks ago

    Vancouver, Canada Tbwa ChiatDay Inc Full time

    h3>External Job Postings – Vice President, Clinical Quality & SafetyVice President, Clinical Quality & SafetyDescription:Reporting to the President & Chief Executive Officer of Vancouver Coastal Health (VCH), the Vice President, Clinical Quality & Safety (VP) is responsible for leading a transformational program of quality planning and improvement to...

  • Executive Assistant to the Vice President

    3 weeks ago

    Vancouver, Canada Vancouver Fraser Port Authority Full time

    JOIN US IN ENABLING TRADE THROUGH CANADA'S LARGEST PORT.The Vancouver Fraser Port Authority is an arm’s-length federal agency responsible for the shared stewardship of the lands and waters that make up the Port of Vancouver, Canada’s largest port. Our mandate, as outlined in the Canada Marine Act, is to enable Canada’s trade objectives on behalf of all...

  • Executive Assistant to The Vice President or Chief

    7 months ago

    Vancouver, Canada PHSA Full time

    **Executive Assistant to the Vice President or Chief Operating Officer** Children's & Women's Health Center Vancouver, BC In accordance with the Mission, Vision and Values, and strategic directions of Provincial Health Services Authority patient safety is a priority and a responsibility shared by everyone at PHSA, and as such, the requirement to...

  • Vice President, Finance

    6 months ago

    Vancouver, Canada Science World Full time

    **Regular - Full Time** **Position: Vice President, Finance** **Reports to: President & CEO** Science World is a mission-based, charitable organization that supports the development of STEAM (Science, Technology, Engineering, Art & Design and Math) literacy across British Columbia. Our mission is **_to ignite wonder and empower dreams through science and...

  • Business development Vice-President

    2 months ago

    Vancouver, Canada ExecThread Full time

    h3>Vice President, Growth & Investment SolutionsThe Company is seeking a Vice President for Growth & Investment Solutions. The successful candidate will be responsible for leading the development and execution of strategic initiatives to drive growth in the investment sector. This role involves identifying new business opportunities, cultivating client...

  • Vice President of Operations

    4 weeks ago

    Vancouver, British Columbia, Canada AFP Greater Vancouver Chapter Full time

    About the RoleWe are seeking a seasoned executive to serve as our Vice President of Operations, responsible for leading finance, philanthropy, facilities, and communications at Covenant House Vancouver.

  • Senior Vice President

    2 months ago

    Vancouver, Canada ExecThread Full time

    h3>Senior Vice President, Property ManagementThe Company is seeking a Senior Vice President, Property Management to play a pivotal role in leading and evolving its core property management activities. The successful candidate will be a key member of the executive team, representing the company in the marketplace, and will be tasked with overseeing a large...

  • Planning Vice President

    2 weeks ago

    North Vancouver, Canada Medium Full time

    h3>Senior Vice President, Process OperationsReports to: Chief Merchandising OfficerLocation: North VancouverYour Opportunity at ARC’TERYX: As Senior Vice President, Product Process Operations, you provide operational leadership in the execution of Arc’teryx product creation and go-to-market strategy. You build, lead and inspire high-performing product...

  • Vice President

    3 months ago

    Metro Vancouver Regional District, Canada Korn Ferry International Full time

    **The Organisation** Commonwealth of Learning (COL) helps governments and institutions expand the scale, efficiency and quality of learning by using new approaches, appropriate technologies and open and distance learning (ODL) methodologies. COL promotes learning for sustainable development. It is financed by voluntary contributions from Commonwealth Member...

  • Executive Assistant

    2 weeks ago

    Vancouver, Canada University of British Columbia Full time

    Staff - Non Union Job Category M&P - Excluded M&P Job Profile XMP - Administration, Level B Job Title Executive Assistant Department Administration | VP Academic Compensation Range $6,747.50 - $9,701.42 CAD Monthly The Compensation Range is the span between the minimum and maximum base salary for a position. The midpoint of the range is...

  • Vice President of Development

    7 months ago

    Vancouver, Canada Strand Full time

    **STRAND IS LOOKING FOR A VICE PRESIDENT OF DEVELOPMENT** Strand is seeking an individual who is passionate about real estate and has a strong desire to be a part of a growing organization that is creating a legacy of successful projects in urban environments across North America. **WHO IS STRAND?** Founded in Vancouver in 1976, Strand has been actively...

  • Executive Assistant to The Vice President, Finance

    1 month ago

    Vancouver, Canada Emily Carr University of Art + Design Full time

    **Job Title** - Executive Assistant to the Vice President, Finance + Administration + Coordinator Contract Administration**Permanent Full-Time Excluded Position** **8:30am to 4:30pm / Monday to Friday** **Grade 6 ($65,915 to $87,887 per annum)** Emily Carr University of Art + Design is a school of students, faculty, thinkers and makers unlike any other....

  • Executive Assistant to The Vice President, Finance

    7 months ago

    Vancouver, Canada Emily Carr University of Art + Design Full time

    **Job Title** - Executive Assistant to the Vice President, Finance + Administration + Coordinator Contract Administration**Permanent Full-Time Excluded Position** **8:30am to 4:30pm / Monday to Friday** **Grade 6 ($65,915 to $87,887 per annum)** Emily Carr University of Art + Design is a school of students, faculty, thinkers and makers unlike any other....

  • Vice President, Legal

    6 months ago

    Vancouver, Canada Canfor Full time

    **Posting ID**: - 26380 **Position Type**: - Regular **City**: - Vancouver, BC, Canada **Location**: - Vancouver H/O - Canfor/CWPM_1000 The Vice President, Legal, as a member of the senior leadership team reporting to the Senior Vice President, Corporate Development, Legal Affairs and Corporate Secretary, is responsible for providing legal advice,...

  • Associate Vice President

    2 weeks ago

    Vancouver, Canada AMS of UBC Full time

    h3>Associate Vice President, Academic Affairs6133 University Boulevard, 6133 University Boulevard, Vancouver, British Columbia, Canada Req #733Monday, December 2, 2024The Alma Mater Society (AMS) is the University of British Columbia’s (UBC) student society, and works to improve the academic, social and personal lives of the 56,000 UBC students at its...

  • Associate Vice President

    2 weeks ago

    Vancouver, Canada AMS of UBC Full time

    h3>Associate Vice President, Academic Affairs6133 University Boulevard, Vancouver, British Columbia, Canada Req #733Monday, December 2, 2024The Alma Mater Society (AMS) is the University of British Columbia’s (UBC) student society, working to improve the academic, social, and personal lives of the 56,000 UBC students at its Vancouver campus. The AMS runs...