Evening Administrative Clerk

3 days ago

Vancouver, Canada Kitsilano Neighbourhood House Full time

**Job Purpose**:
**Kit**silano Neighbourhood House**

**Administrative Clerk**

The Administrative Clerk interacts and engages the public. This is a wide-reaching but flexible position that covers four main areas: administration, communications, light accounting and space rental. This is a Part-time position, 20 hours per week.

Duties and Responsibilities:
**Administration**
- General administrative support
- Assist and orient front office volunteers where necessary
- Program registration
- Assist with set-up of all House-wide events, staff workshops, and meetings as requested. This includes events and meetings outside of the regular works schedule
- Troubleshoot office technology - fax, copier, phone maintenance
- Other admin duties as requested by the Operations Manager and/or Executive Director

**Communications and Marketing **
- Create and disseminate program advertisements for events and programs
- Post and manage the community board
- Develop content for social media to promote current events, fundraisers, programs and services
- Build Kits House social medial presence by connecting with members, donors and supporters online

**Ac**counting**
- Accept fees and issue receipts for services and/or programs,
- Create client files in ACCPAC
- Handle daily reconciliation of cash/receipts
- Process accounts payable

**Rental Support**
- Flexibility to work shifts to accommodate evening and weekend rentals
- Process and review contracts with renters
- Set up Audio/Video equipment
- Showcase rental spaces to potential renters
- Sell the wedding packages and provide follow up services to clients.

**Qualifications**
- Minimum of 2 years office experience
- Excellent verbal and written skills with highly developed interpersonal skills; tact, diplomacy, and flexibility in working with a diverse population
- Intermediate level proficiency in Microsoft Office, especially Outlook, Word, Excel. Proficiency in ACCPAC are assets
- Experience in handling financial transactions
- Prior database management experience
- Ability to solve problems and react quickly to situations and inquiries
- Ability to create and maintain meaningful relationships with community members, and partnering agencies
- 2nd language and/or experience working in a multicultural environment an asset
- Creative flare an asset
- Ability to work occasional evenings and weekends, flexible to cover sick and vacation leaves
- Demonstrated initiative to manage multiple priorities with ease and have an increased attention to details.
- Basic understanding of sale principles and customer service practices.

We offer a challenging, team-oriented work environment, competitive income and benefits, and opportunities for professional and personal development and growth.

**Physical Requirements**

**Job Details**:
**Salary**: $20.20 - $22.38/ hour

**Schedule**: Tuesday to Saturday, day time with some evening and weekend shifts.

**Location**: Kits House 2305 West 7th Ave, Vancouver

**Deadline**: open until filled.

** No phone calls please **

will be contacted. Previous applicants need not apply.

We thank and acknowledge all applicants and will proactively contact those selected for interviews.

ANHBC Member Houses:
Alex NH, Cedar Cottage NH, Frog Hollow NH, Gordon NH, Kitsilano NH,

Mount Pleasant NH, South Vancouver NH and Sasamat Outdoor Centre

**Job Type**: Part-time

**Salary**: $20.20-$22.00 per hour

**Benefits**:

- Company events
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Flextime
- Life insurance
- Paid time off
- RRSP match
- Vision care

Flexible language requirement:

- French not required

Schedule:

- Evening shift
- Weekend availability

COVID-19 considerations:
Kitsilano Neighbourhood House is committed to protecting the health and safety of its employees and the community. Subject to legal exemptions, proof of COVID-19 vaccination status will be required for this role prior to starting employment

Ability to commute/relocate:

- Vancouver, BC: reliably commute or plan to relocate before starting work (required)

**Education**:

- Secondary School (preferred)

**Experience**:

- Front desk: 2 years (preferred)
- Administrative experience: 2 years (preferred)

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