Accounting Assistant Ii

7 months ago

Sherwood Park, Canada Strathcona County Full time

**Position Summary**:
The Accounting Assistant II provides department support to the daily, monthly and annual functions and activities for the Transportation Engineering and Operations Department related to the financial operation activities for a budget in excess of $35 million including payroll time entry, financial administrative and reporting activities, as well as technology tracking and distribution.

**Responsibilities**:

- Weekly reconciliation, delineation and review of data for the 24/7 operating department payroll system, and input into the corporate time entry system
- Ensure timely and accurate information within corporate and department policies/procedures, classified and union agreements
- Prepare operational accounting information to ensure accuracy and consistency between cost centers
- Act as receiving agent on larger scale rental and material purchases orders, including blanket purchase orders
- Complete internal chargeback and external RFIs as required for work completed by TEO operations
- Maintain, track, and reconcile computer and mobile phone equipment inventory
- Keep in communication with department administrators as computer/mobile phone equipment requirements arise (includes onboarding and offboarding requirements)
- Ensure proper coding for mobile phone billing based on branch users
- Request and maintain business activity numbers for internal/external chargeback billings and to track program costs for reporting
- Record, reconcile, and maintain various financial tracking documents including contractor tickets, boot allowance, subscriptions, professional memberships, and professional development
- Track and reconcile employee vehicle log book for Automobile Taxable Benefits (ATB)
- Process and track expenditures, analyze purchase requisitions, prepare bank deposits and create journal entries
- Prepare requests for non-purchase order invoices and submit to corporate accounts payable for processing
- Complete the month end airport fuel sales journal entry
- Order department supplies (does not include general office supplies) that cannot be placed on a purchase requisition, as required
- Provide support to Accountant I and II with various tasks such as preparing accounts for analysis, compiling working papers for month end and year end entries, support with purchase order reconciliation and providing Oracle support to TEO staff when required
- Other related duties which include (but not limited to) vacation coverage, ad hoc projects and reporting as required

**Qualifications **and Skills**
- Minimum High School Diploma plus 5 years related experience
- Certificate or Diploma in Accounting, Finance, Business Administration or a related field is preferred
- Extensive knowledge of the AUPE collective agreement and Classified Employee Handbook is preferred
- Proficiency in the Microsoft Office Suite and Oracle Financial System to utilize, analyze, and process pertinent information accurately is preferred
- Strong analytical and problem-solving skills, with excellent attention to detail
- Ability to work independently and in a team environment, with the ability to adapt to changing priorities and timelines
- Effective organizational, time management and multi-tasking skills
- Excellent interpersonal and communication (both written and verbal) skills in dealing with vendors, union field staff, supervisors/management, and internal/external staff
- Ability to handle confidential information with judgement and discretion
- Knowledge of Strathcona County organization, processes and procedures is an asset

**Who We Are**:
Strathcona County is a specialized municipality located in the heart of Alberta. Our vision is to become Canada’s most livable community, where our workplace culture and identity are supported by our people plan and values of integrity, respect, safety, fairness, and cooperation.

**Why Join Strathcona County**:(depending on position)
- Competitive salary and comprehensive benefits package, which includes:

- Extended health and dental coverage
- Health and wellness spending account
- Life and disability insurance and critical illness programs
- Retirement and pension programs
- Paid and unpaid leave programs
- Earned day off program
- Employee and family assistance program
- Commitment to employee development, through internal and external training and development opportunities
- Well-being programs and a safety culture focused on physical and psychological health in the workplace

Equivalencies of education and experience may be considered.

This competition may be used to fill future vacancies for similar positions within the next 6 months.

We thank all applicants for their interest; however, only those selected for an interview will be contacted.

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